Contract Specialist
Charlotte, NC, United States
Overview:
The Contract Specialist independently manages and executes the processes for new contract intake and acceptance, Initial Job Reviews, new contract booking for all new projects sold, purchase order management, final costings, and monthly job cost reviews. The CS will analyze all contract paperwork to identify and troubleshoot any discrepancies or potential issues prior to contract booking; and, when necessary, advises the branch leadership (RM, RSM, ROM) of these discrepancies and issues. The CS will also reconcile created budgets by the branch against incoming invoices to ensure budgets are maintained, perform final costings as projects install, assist in the monthly branch accrual process, and provide leadership with monthly job cost reviews on completed jobs. This position reports directly to the Director of Branch Operations and will be part of the Corporate Operations Training and Support Team. The CS will have dotted-line responsibility to the Regional Manager of the Region(s) they are responsible for.
Responsibilities:
Review incoming jobs with branch leadership teams as necessary.
Review all paperwork to ensure its clarity and completeness.
Book jobs to PCMS.
After the re-measure, work up expected cost for the project to create the Job Budget. Upload Budget to our Production Log.
Ensure Change Orders are process in a timely manner if changes to scope or price are needed.
Manage Job Costs, adhering to Job Budget and Purchase Order processes.
Approve and reconcile all purchases by the local office
Monthly reporting of variances and problem areas by branch
Cost the completed project in RBS and send to Regional Manager for final approval.
Assist with monthly branch accrual process
Other duties as appointed by Director of Operations
Qualifications:
Applicant must have a minimum of five years experience in expense management.
Experience with Purchase Order ordering system.
General Accounting knowledge is preferred.
Excel proficiency strongly preferred.