Executive Assistant (DC-Hybrid)

Washington, DC, United States

About Us

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

The College Excellence Program (CEP)

The Aspen Institute’s College Excellence Program (CEP) aims to identify and replicate practices and policies that significantly improve college student outcomes. Through the Aspen Prize for Community College Excellence, the Aspen Presidential Fellowship for Community College Excellence, the American Talent Initiative, our portfolio of projects to improve transfer outcomes, and other highly visible national projects, the College Excellence Program works to improve colleges’ capacity to achieve high levels of success for all students, and to eliminate disparities in postsecondary attainment and social mobility for students from low-income backgrounds and historically marginalized and underserved groups. Our work focuses on improving higher education institutions in six areas: ensuring high-quality learning, increasing completion rates, improving community college transfer and baccalaureate attainment, increasing post-college employment and earnings outcomes, ensuring strong access to college credentials of value, and achieving equity in outcomes across all domains. We advance those outcomes by quantitatively identifying and publicly elevating those colleges achieving excellent and equitable outcomes, conducting research on how those outcomes were accomplished, publishing reports and practical tools to support college leaders and practitioners interested in replicating effective practices, and conducting professional development programs for presidents, senior teams, board of trustees, and others. Learn more about our work at https://highered.aspeninstitute.org/ .

About This Role

The Executive Assistant provides high-level administrative support to CEP’s Director of Leadership and Impact including scheduling, travel arrangements, expense processing, correspondence, meeting and event execution, and other administrative duties.

This position reports to the Director of Leadership and Impact. The role is based in our Washington, DC office with a minimum of 40% in-person work (approximately 2 days per week) and requires travel up to 6 weeks per year. The salary band for this position is $60,000 - $70,000.

What You Will Do

Work directly with the Director and CEP’s Leadership and Impact team to support all aspects of their portfolio.

Schedule calls, meetings, and convenings (virtual and in-person), including working with other Executive Assistants to manage internal calendars.

Organize and support all aspects of meetings, including gathering documents, communications, scheduling, logistics, follow-ups, and minutes.

Provide administrative support for coordinating, monitoring, and communicating priorities and projects led by the Leadership and Impact team to advance strategic priorities.

Support internal knowledge management processes, including organizing shared files, managing various contact databases and trackers, and creating resources.

Prepare high-quality printed and digital materials using templates in collaboration with team leaders and colleagues.

Plan logistics for staff and consultant travel.

Manage and routinely perform expense processing and related operations, including credit card reconciliation, creation of expense reports, internal payment and contract approval processes, invoice payments, event reimbursements, and honoraria.

Support the high-quality execution of online and in-person convenings, presentations, and other events, including managing printing, shipping, and supply orders for events.

Maintain and replenish supplies specific to team needs.

Other duties as assigned.

What You Will Need To Thrive

A high school diploma and 3-5 years of relevant experience are required.

Candidates must be enthusiastic about accomplishing administrative tasks that support program priorities and embody a customer-service orientation.

Candidates must be adept users of Microsoft Office Suite, including basic PowerPoint skills.

Previous work experience in an education or nonprofit setting is a plus.

How To Apply

All interested applicants must submit the following:

A one-page cover letter. CEP prefers cover letters that describe what motivates you and how you understand and relate to our mission rather than a narrative version of your resume. Applications without a cover letter will not be considered.

Resume/CV.

Additional Information

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

Individuals needing an accommodation to complete the job application can contact [email protected] or call (202) 736-1074.

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