Business Analyst-Operations (Term-Limited)

Seattle, WA, United States

Description Salary range is $24.03/hour to $52.88/hour, with a midpoint of $36.06/hour. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

This is a term-limited position expected to last 2 years.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.

Long-Term Disability and Life Insurance.

Employee Assistance Program.

Retirement Plans: 401a - 10% of employee contribution with a 12% match by Sound Transit; 457b - up to IRS maximum (employee only contribution).

Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.

Parental Leave: 12 weeks of parental leave for new parents.

Pet Insurance.

ORCA Card: All full-time employees will receive an ORCA card at no cost.

Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.

Inclusive Reproductive Health Support Services.

Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you'll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

GENERAL PURPOSE:

The Business Analyst works within the Operations Department to support the implementation of the Operations Department business plan and service delivery projects. Under general direction, this position acts as a liaison between Sound Transit Operations and other Agency Departments. The position will perform high-level financial and business analysis in support of the development of alternative Agency business and contracting strategies. Additionally, it will conduct a detailed review of reports developed by the Operations Business Services staff. The incumbent will take direction from the Operations Business Deputy Director and other Department leadership team members as directed.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Maintain and ensure project data are aligned across the agency systems and applications. This involves overseeing the integration and synchronization of project data across various software systems and platforms utilized by the agency. It includes validating the accuracy and consistency of project information stored in databases, spreadsheets, project management software, and other relevant applications. Additionally, this role involves troubleshooting any discrepancies or data integrity issues that may arise, collaborating with internal professionals as needed to implement solutions.

Responsible for maintaining Prophix for department operating budget and forecast. This entails overseeing the configuration, setup, and ongoing management of the Prophix software platform specifically tailored for managing the department's operating budget and forecasting processes. Responsibilities include ensuring data accuracy, system integrity, and user access permissions within Prophix, as well as providing user support, training, and troubleshooting assistance as needed. Additionally, this role involves collaborating with finance and departmental stakeholders to optimize the utilization of Prophix functionalities, streamline budgeting workflows, and enhance forecasting accuracy to support informed decision-making.

Prepare monthly reports to monitor the budget versus actual financial performance of each of the Sound Transit operating modes. Oversee the integrity of charges to different modes and supporting functions on a monthly basis, providing an analysis summarizing the results.

Monitor allocated charges from business units outside of Operations to ensure that hours and costs charged to Operations are legitimate; this may include monitoring timesheet charges to operating business modes, timesheet charges to capital projects, or validating allocation rules are being applied correctly and accurately reflecting agreed-upon budgets. Analyze, research, and resolve discrepancies noted on a timely basis.

Perform ad-hoc financial analysis and alternative service delivery scenarios as requested. Have the ability to compile and track information obtained through interviews with internal constituents, internet research, peer comparisons, and obtaining an understanding of current contract and agreement terms and conditions.

Review monthly invoices and supporting details from partners to validate adherence to Sound Transit policies, such as proper tracking of fuel consumption. Evaluate the service provided by business partners to determine if there are implications for budget performance; this may include an analysis of the type of bus used per budget, changes to fuel prices, cost of labor, etc.

Administer the Operations Department capital program, including compiling the annual project intake and budget materials, and monitoring monthly capital budget variance reports.

Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.

Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit's Equity & Inclusion Policy.

It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.

It is the responsibility of all employees to integrate sustainability into everyday business practices.

Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience: Bachelor's degree in Finance, Economics, Business Administration, Operations Management or closely related field and two years in business analysis that includes project analysis, negotiations support in a medium to large organization. Experience in transit operations or other service delivery field preferred; OR an equivalent combination of education and experience.

Required Knowledge and Skills:

Basic operations, services, and activities of a budget program.

Operational characteristics, services, and activities of a financial planning and budget division and associated fiscal functions.

Pertinent state and federal regulations; Agency policies, procedures, rules and regulations.

Basic budget development, monitoring, and reporting principles and practices.

Principles of financial analysis, cash flow modeling, and cost forecasting, especially as apply to a large-scale rapid transit project.

General accounting principles and practices.

Financial analysis and modeling methods and tools.

Automated financial systems.

Principles and procedures of record keeping.

Business/industry principles and practices for the area of responsibility.

Integrated use of a variety of project database and report writing software applications.

Governmental budget preparation and administration principles and practices.

External and management reporting requirements and report preparation.

Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases.

Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.

Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public.

Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.

Developing and monitoring divisional and program/project operating and capital project budgets, costs, and schedules.

Formulating, planning, and executing financial and budgetary analyses and studies.

Analyzing and reviewing financial plans and models and related budgetary information to determine the impact on the Agency-wide Program/division.

Analyzing complex financial and policy issues.

Planning and organizing work to meet changing priorities and deadlines.

Preparing and analyzing complex data and numerical computations and comprehensive reports. Responding to inquiries and in effective oral and written communication.

Working cooperatively with other departments, Agency officials, and outside agencies.

Analyze and synthesize information in a concise manner and make recommendations on strategies to resolve issues.

Physical Demands / Work Environment:

Work is performed in a standard office environment.

The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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