Project Manager - Strategic Initiatives

Indianapolis, IN, United States

POSITION PURPOSE :

The Project Manager works with the Chair of the Strategic Plan Implementation Committee (Chair) to manage and coordinate the successful reporting on and implementation of the strategic plan. The Project Manager is also responsible for partnering with the Strategic Plan Implementation Committee (Committee) to ensure integrity of the project plan and achievement of deadlines.

This role is a hybrid working model with 3 to 4 days of onsite activity.

POSITION ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

JOB KNOWLEDGE

Job knowledge focuses on the understanding and skills one needs in order to perform well in this role. It also focuses on the expectation to continually refine and improve the required skills by seeking out internal and external learning opportunities.

Related expectations may include:

Is familiar with advanced concepts, practices, and procedures in:

Project Management

Project Management best practices.

Strategy implementation

Application and systems support

Computer operating systems

General business operations particularly in healthcare and research

Process analysis and management

Strategic management

Team member development

Change management

Network administration principals

Political acumen

PRIMARY ROLE/ ESSENTIAL DUTIES

Organize, review, facilitate, and track project tasks, and support relevant fiscal and operational reporting.

Partner with champions to ensure ongoing progress and compliance with all implementation plan obligations.

Coordinate with the Strategic Plan Implementation Committee to ensure integrity of the project plan and achievement of deadlines.

Partner with champions in the development and timely submission of progress reports.

Monitor activities of strategy task forces.

Tracks bugs, errors, enhancements, and corrections

Represents chair in meetings and makes decisions on project issues in coordination with project principals.

Assists chair and committee in carrying out work

Maintains written records to ensure accuracy

Prepares plans, timelines, documentation/information

Meets and manages all responsibilities in a timely manner

Conducts meetings, including organizing and leading meetings, producing agendas, writing, and distributing minutes, and maintaining written records for all

Responds to external queries from interested third parties

Designs, plans, coordinates, and manages the work of the chair and committee

Manages large-scale projects, sometimes multiple projects at the same time

SCOPE AND IMPACT

Assists chair and committee on issues related to the implementation of the strategic plan.

Interacts with administration, faculty, staff, key partners of the Institute to ensure coordination of activities and reporting of progress

Gathers and analyzes business requirements

Works with chair and committee in making decisions on implementation issues

Makes high-level implementation/operational decisions

Works with finance to prepare and monitor budgets and create budget reports to ensure goals are achieved.

Seeks feedback from others as necessary to ensure decisions do not conflict with business needs

Prepares and presents progress reports

Coordinates the implementation of work plans and timelines

Uses creative thinking to develop and improve processes

Prepares presentations, communications

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

EDUCATION and/or EXPERIENCE

Requires a bachelor’s degree in a related field or equivalent experience required. Master’s degree is preferred.

Five years of related project management/project coordination experience is required to include at least 3 years of direct project management experience.

PMP or related project management certification preferred

LANGUAGE SKILLS

Ability to interact and verbally communicate with groups of executives, managers, customers, ley stakeholders, and the general public

Ability to write reports and operational correspondence

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Ability to think logically in order to troubleshoot, analyze situations, and make sound decisions

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

This position requires the physical ability to work 40 hours per week, including the flexibility to work extended hours as necessary to meet organizational needs

This position requires the ability to sit and/or stand for extended periods of time

This position requires the manual dexterity to operate a keyboard and pointing device

This position requires the ability to travel around campus or to outside meetings as necessary

This position requires the ability to perform focused work with close attention to detail

This position requires excellent speaking, writing, and listening skills

This position requires some physical activity, such as pushing, pulling, lifting, carrying, and moving (up to 20 pounds)

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

This work takes place in an office environment for meetings and presentations

This work is fast-paced and deadline-oriented and requires a flexible work schedule

Use of a computer, business office equipment, and other machinery is necessary

This position requires working as a team member and also independently

This position requires working and interacting with others, both in person and through phone, e-mail, virtually, and written correspondence

BENEFITS OF WORKING HERE

Work with a variety of diverse professionals in the healthcare industry

Free parking

Paid holidays, vacation, and sick time

Group Life and Voluntary Term Life insurance

Long-term and Short-term Disability plans

Employee Assistance Program (EAP)

Flexible Spending Account (FSA)

403b Retirement Plan with gracious employer contributions

Fitness program

Pet insurance

Qualified employer for loan forgiveness

Please note sponsorship and/or relocation are not available for this position.

REGENSTRIEF INSTITUTE REQUIRES ALL EMPLOYEES TO RECEIVE THE INFLUENZA VACCINATION ANNUALLY UNLESS APPROVED FOR EXEMPTION

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