Executive Assistant
Hoboken, NJ, United States
Seeking a dedicated and proactive Executive Assistant to provide comprehensive support to the CEO. This is a unique opportunity to contribute to a leading organization and gain exposure to the firm's Investor Relations functions.
In-Office Policy: 5 days/week
Responsibilities:
Manage executive calendars, including scheduling and coordinating meetings and appointments
Organize and maintain documents, files, and records in an efficient manner
Assist in preparing reports, presentations, and correspondence
Coordinate travel arrangements and accommodations for executives as needed
Handle incoming and outgoing communication, including phone calls and emails, in a professional and timely manner
Handle expense management, vendor interactions, and process invoices efficiently
Perform various administrative tasks to support the smooth functioning of the office
Qualifications:
Ideally seeking candidates with 3-7 years of administrative experience, preferably from a real estate or financial services firm
Associate or bachelor's degree
Proficiency in Outlook, Microsoft Word, and Excel is required
Outstanding organizational and time-management abilities, coupled with keen attention to detail
Proven capacity to work independently and proactively take charge with little supervision needed.