Executive Assistant

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We are assisting an expanding Charlotte corporate office in hiring an Executive Assistant to support the Vice President of Sales. You will be an instrumental part of supporting a fast-paced, expanding sales team. If you are an organized professional with a passion for efficiency, problem-solving, and creativity this is a great opportunity to contribute to a growing, innovative team. Salary up to $85k, plus bonus.

Responsibilities

Manage complex calendars, scheduling internal and external meetings across multiple time zones

Coordinate travel arrangements, including flights, accommodations, agendas, and expense reports

Serve as a primary point of contact between the VP of Sales and internal/external stakeholders

Prepare correspondence, presentations, reports, and meeting materials

Handle confidential and sensitive information with the highest level of discretion

Support sales leadership meetings, QBRs, forecasting sessions, and board presentation

Streamline workflows and improve administrative processes within the sales organization

Support onboarding logistics for new sales leaders and team member

Coordinate cross-functional initiatives with Marketing, Finance, Operations, and HR

Event Planning - arranging offsite meetings (including hotel logistics, meals, welcome packages)

Provide backup support to CEO

Qualifications

3 plus years of experience as an Executive Assistant

Critical Thinking

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong organizational, multitasking, and communication skills.

Entrepreneurial mindset with a focus on process improvement and efficiency.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Administrative

Industries

Business Consulting and Services

Charlotte, NC

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