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Consilio
Boston, MA, United States
A prestigious international law firm is seeking an Executive Assistant to support their partners, counsels, associates, and staff attorneys. This would be a hybrid role, 9am to 5pm, with responsibilities like: Performing standard administrative tasks: answering, screening, and placing phone calls; opening and routing mail; maintaining files, record
Job Source: ConsilioFlagship Ventures
Cambridge, MA, United States
Flagship Pioneering is a bioplatform innovation company that invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps in human health and sustainability exponentially accelerate s
Job Source: Flagship VenturesInforma Group Plc.
Boston, MA, United States
Company Description Informa Connect is part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100. Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more peo
Job Source: Informa Group Plc.ServiceNow
Waltham, MA, United States
Company Description At ServiceNow, our technology makes the world work for everyone, and our people make it possible. We move fast because the world can’t wait, and we innovate in ways no one else can for our customers and communities. By joining ServiceNow, you are part of an ambitious team of change makers who have a restless curiosity and a driv
Job Source: ServiceNowProgress Software Corporation
Burlington, MA, United States
Progress is an experienced, trusted provider of products designed with customers in mind, so they can develop the applications they need, deploy where and how they want, and manage it all safely and securely. We take pride in what we do, always valuing the whole person—at work and in life. Our diverse life experiences enrich our culture because peo
Job Source: Progress Software CorporationUltra
Braintree, MA, United States
Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies. Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are
Job Source: UltraCloudZero
Boston
Job Description Job Description Cloud cost management is one of the biggest challenges organizations face today. As cloud adoption continues to accelerate, so do the complexities and costs associated with it — and macroeconomic conditions only increase pressure to prove cloud efficiency. That’s why we built CloudZero: a SaaS platform at the inter
Job Source: CloudZeroNextPhase Search
Boston, MA, United States
Executive Assistant, Venture Capital, Boston/4 days in office. Firm offers a competitive salary plus target 18% bonus and generous benefit package Excellent benefit package including 100% company paid insurance premiums, unlimited PTO and hours of 8:30/9-5:00! About the Company/Role: Well established and growing alternative investments firm with
Job Source: NextPhase SearchWatertown, MA, United States
Ophthalmic Consultants of Boston (OCB) is currently searching for a dynamic Executive Assistant to join our team. The Executive Assistant provides high level administrative and organizational support to the Chief Operating Officer (COO), VP of Finance, VP of Human Resources, VP of Operations and VP of Revenue Cycle. As a crucial aide to the Chief Operating Officer (COO), the Executive Assistant will serve as an extension of the COO to handle a wide range of matters of organizational importance. The Executive Assistant manages the operations of the office of the COO, coordinates and oversees executive level meetings and strategic initiatives. This role requires strong critical thinking skills, the ability to navigate complex situations, and the capacity to build strong relationships with high-level internal and external vendors.
The Executive Assistant is responsible for upholding OCB's values of outstanding patient care, Unity,
Ethics & Integrity, Fairness, Operational Excellence, and Fiscal Responsibility.
Summary of Responsibilities:
Prioritizes COO's daily tasks which may include calendar management, meeting and event planning, and executive documentation and presentation preparation.
Prepares for and attends executive level meetings including Executive Board, Advisory Committee, Management Team, and Board of Directors meetings which includes preparing agendas, slides, taking notes and distributing minutes.
Responsible for logistical components of executive level meetings including agenda creation, note taking, scheduling, organizing AV, developing presentations, communicating with attendees.
Works independently on projects and initiatives assigned by COO, VP of Finance, VP of Human Resources, VP of Operations and VP of Revenue Cycle.
Serves as a primary liaison with leaders and external vendors to ensure overall effectiveness of the COO office.
Provides administrative support for MD recruiting, onboarding and offboarding.
Develop and maintain documentation management system. Ensures structure and proper indexing of documents efficiently including confidential legal documents such as physician contracts and amended agreements.
Maintains leases, financial agreements, and related legal documents.
Coordinates meeting schedule for the Board of Directors, Committees, Executive Leadership Team, etc.
Performs related job duties as required.
Qualifications: Bachelor's degree preferred.
Minimum of four years of related experience.
Project management experience, PMP certification desirable.
Advanced PowerPoint skills and the ability to develop/structure presentations with compelling narratives, graphics, and visual design in support of executive presentations.
Impeccable integrity with the ability to handle sensitive information with discretion and maintain confidentiality.
Experience working with senior executives and strong attention to detail.
Demonstrates outstanding interpersonal skills.
Proven track record of completing projects on time.
Exceptional written and verbal communication skills.
Strong strategic thinking, analytical and research skills
Flexibility to work within a fast-paced, changing environment.
The ability to prioritize, manage deadlines, and handle changing priorities in a dynamic and fast paced environment.
Must possess the ability to anticipate needs and to act proactively.
Benefits Offered: Health & Dental Insurance- starts 1st Day of Employment
Paid time off and Paid Holidays
Health & Dependent Reimbursement Accounts
401(k) Plan with Company Contribution
Co. paid Life and LTD Insurance
Employee Discounts
To find out more about OCB, please visit our website at www.eyeboston.com. OCB is an Equal Opportunity Employer
Email Alert for Executive Assistant jobs in Watertown, MA, United States
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