Facilities Specialist

Portland, OR, United States

Powell’s Books, the largest independent bookseller in the world, is seeking a skilled individual withelectrical and lightingexperience to enrich the ambiance of our stores.

The Facilities Specialist will primarily focus on our LED lighting upgrade tasks while also contributing to the overall maintenance and improvement of our properties. This role involves executing and coordinating cleaning, maintenance, repairs, and enhancements across Powell’s facilities, specializing in low voltage, electrical, lighting and potentially other relevant building skills. The Specialist will oversee the replacement of existing lighting and the creation of light scenes to ensure an engaging space for both customers and staff. Additionally, they will assess and manage contractors and service vendors within their area of expertise. While operating within established guidelines, the Specialist will have the autonomy to address challenges as they arise, with significant decision-making authority within their scope.

Powell’s Books is known worldwide as a premier independent bookstore and an icon in the Portland community. We’re committed to fostering a culture and environment of inclusion, empowerment, and respect – a place where everyone can show up fully as themselves and do their best work every day.

Powell’s offers an extensive benefits package including:

Generous healthcare plan (medical, vision, and dental)

401(k) savings plan

Education benefit

Childcare subsidy

Substantial employee discount that is also available to your significant other, children, parents, and siblings

Book borrowing privileges

Pay: $18.75 per hour, or more, depending on experience.

Schedule: The schedule is Tuesday - Saturday, 8am - 4pm

Closing Date: Sunday, July 7th, 2024

Additional Information: Please include a cover letter with a brief description of relevant skills and experience and the reason why you’re interested in the position.

Position Title: Facilities Specialist

Location: Corporate

Group: D

Date: 3/2023

Position Summary:

The Facilities Specialist performs and/or coordinates the cleaning, maintenance, repair and enhancement of

Powell's facilities and specializes in one or more maintenance or building skills to facilitate department goals. The Specialist performs and/or coordinates the installation of equipment and/or the fabrication of fixtures and other items necessary for a clean and functional shopping and working environment. In accordance with their area of skill the Specialist plans and evaluates work of contractors and service vendors in specific trades. They assist the Facilities Lead in scheduling and prioritizing the daily work of the Facilities Department. The Specialist works within established parameters and has latitude in decision-making authority to solve problems as they arise. Spending decisions made by Specialist over a certain threshold shall be approved in advance by Facilities Operations

Manager. Reports to Facilities Operations Manager.

Essential Functions:

Performs and/or coordinates cleaning, maintenance, repair and enhancement of Powell's facilities.

Assesses a wide variety of facilities problems and determines best solutions.

Acts as facilities contact for specific projects and assigned location(s).

Assures timely and useful communication with outside vendors and inside customers regarding what, when and how work is to be done. Provides information to Facilities Lead and Facilities Operations Manager on priorities and work assignments.

Addresses facilities problems on a daily basis. Specializes in one or more trades including, but not limited to, carpentry, locksmith, electrical and HVAC, and acts as a resource for other members of the facilities staff.

Within area(s) of specialty, evaluates projects and determines whether outside resources will be needed.

Acts as a resource to other members of the Facilities staff. Requests and evaluates proposals from

independent contractors and vendors and makes recommendations to Facilities Lead and Facilities Operations Manager. Coordinates and evaluates work of independent contractors to ensure on-site repairs and services are performed safely and with as little impact as possible on the shopping and working environment. Evaluates finished products and services of vendors and independent contractors.

Serves as company liaison with one or more service providers, including but not limited to Janitorial, Pest Control and HVAC.

Assembles and maintains office furniture as needed.

Balances daily urgencies with on-going tasks.

Assists supervisor in creation and application of the preventative maintenance schedule.

During specific, scheduled periods outside of normal work hours shall be available on-call at direction of Facilities Operations Manager for facilities emergencies needing phone or on-site response (Powell’s Books supplies pager and/or cell phone).

Responsible for the safe use and appropriate storage of Powell's equipment, tools and vehicles.

Drives company vehicles as necessary in a safe and legal manner.

May be called upon to act as backup to trucking/delivery staff.

Mentor to other members of the team.

Other duties as assigned.

Requirements / Qualifications:

Demonstrated handyperson skills required. Specialized knowledge in one or more trade areas, such as

carpentry, electrical, HVAC, etc. required.

Must be able to pass a ten-year background check with Port of Portland and acquire and maintain a security badge for PDX.

Experience working with trade and service vendors.

Good communication and interpersonal skills required. Demonstrated problem-solving skills required.

Ability to work independently and as part of a team.

Ability to handle multiple tasks and priorities.

Computer skills desirable.

Current OR or WA driver’s license required.

Must have and maintain a driving record that is compatible with company standards.

Physical Requirements - Group R

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