Receptionist

Philadelphia, PA, United States

Are you someone who is solutions-focused and excels at supporting multiple projects? Do you possess a talent for optimizing processes and swiftly adapting to time-sensitive matters? Do you have a passion for organization and an innate desire to help people? Are you a welcoming and enthusiastic team player who enjoys serving as the first point of contact for customers and clients?

If so, keep reading this entire  post.

Intro for Company

We are Bellweather Design-Build, a team of 24 dedicated staff serving Philadelphia and surrounding communities through residential home remodeling. Bellweather Design-Build specializes in major home renovations, home additions, and large-scale kitchen or bathroom remodels.

For more than 20 years, our consistent craftsmanship, creative solutions, and reliable service have earned us the highest client satisfaction ratings in Philadelphia and the Main Line suburbs. We offer the highest level of service to our clients because we have an amazing team where each member uses their unique strengths to work together.

Learn more about us on our website: https://www.bellweatherdesignbuild.com/

Core Values:

Core values are who we are. While experience is important, what matters most to us are these 5 values, serving as the foundation of our identity and guiding our every decision.

Disciplined: self-motivated

Humbly Confident: knows their stuff, but isn’t arrogant

Always Improving: understands “good enough” isn’t (usually) good enough

Forward Looking: thinks long-term; avoids “band-aids”

Cares & Connects with People: acts with honesty and integrity; is genuine and never “shady”

Summary of Responsibilities

The Receptionist role at Bellweather is a vital member of our design-build team, responsible for managing reception activities, providing administrative support, and ensuring smooth operations within the office. This full-time position requires excellent organizational skills, a proactive approach to problem-solving, and the ability to handle multiple tasks simultaneously.

Essential Functions

Work in the office five days a week, from 7:30 AM to 3:30 PM, for 40-45 hours weekly.

Act as an integral member of our design-build team, coordinating reception activities.

Support payroll, bookkeeping, fleet tracking, and building maintenance tasks.

Support AR/AP tasks, including client contracts, billing, and receipts.

Maintain high awareness of team activities and communicate pertinent information in a timely manner.

Troubleshoot questions or concerns from team members, clients, trade partners, or vendors.

Greet guests, notify the team of arrivals, receive packages, and manage daily mail.

Handle all incoming phone calls with professional and warm phone manners.

Ensure meeting spaces are well-equipped and coordinate accommodations for various events.

Monitor and order office, kitchen, and bathroom supplies.

Organize team-building activities.

Oversee general office cleanliness, schedule maintenance, and handle equipment issues.

Assist the Leadership Team with administrative support as needed.

Education, Experience, and Skills Required

Associate or bachelor's degree from an accredited university, or1 to 2 years commensurate experience in administration, facility management, or other service- related field is required

Competency with basic office equipment: phone system, computer, copier, scanner, etc.

Solid computer skills, especially with Microsoft applications. Able and willing to learn new technologies, problem solve and adapt as needed

Competency with basic financial instruments: checks, deposit slips, receipts, bills, purchase orders, expense reports, etc.

Adaptability and resourcefulness to handle unforeseen challenges and changing priorities.

Knowledge or interest in residential design or related fields is advantageous but not required.

Compensation

$18-$20 per hour depending on experience

Medical and Dental Insurance (50% paid by employer)

401k with 3% company contribution

Profit Sharing

Bi-annual reviews with bonus opportunities based on Core Values

Growth and education opportunities

10 vacation days

12 paid holidays

3 paid sick days

3 paid volunteer days

Personal characteristics needed to be successful in this role

Resilient: Able to handle challenges and bounce back quickly.

Positive: Maintains a cheerful and optimistic attitude.

Willing to Ask for Help:Recognizes when to seek assistance and support.

Hospitable: Welcoming and considerate to guests and team members.

Disciplined: Maintains organization and adheres to routines.

How to Apply

Submit an updated resume

We would love to hear from you via a cover letter! One of our core values is Caring and Connecting with People. In fact, we’ve named 2024 “the year of relationships” here at Bellweather. In a Cover Letter, tell us what the core value “Caring and Connecting with People” means to you and how you’ve shown that value in your own life.

Be prepared to provide 3 professional references

We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step you will get instructions from Thalia within 3 days of your submission. Everyone will be contacted.

Bellweather Design Build provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Bellweather Design Build complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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