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Domus Design Center Inc
Passaic, NJ, United States
Job Description Job Description Michelangelo Designs is an Italian Furniture importer, and is celebrating its 38th year in business. We are looking for someone who is driven and motivated, as there is plenty of room for growth. What we are looking for: Accounts Payable Accounts Receivable Payroll Organized individual to file paperwork, ensure all
Job Source: Domus Design Center IncThesis
New York, NY, United States
About Us At Thesis, we believe that everyone has the capacity to unlock their brain's full potential. In a world where technology is outpacing human evolution, it's become more difficult to keep pace with the constant stimuli of the world we live in. The result? People are struggling to be present in every part of their lives. That's why we're bui
Job Source: ThesisThe Learning Experience #262
New York
Job Description Job Description Benefits: 401(k) Bonus based on performance Dental insurance Free uniforms Health insurance Paid time off Training & development Vision insurance Office Managers at The Learning Experience are responsible for the operational performance of the Center. They have an essential ability to apply their business acumen t
Job Source: The Learning Experience #262Beacon Hill Staffing Group
New York, NY, United States
Our client, a technology-focused investment firm, is seeking an Office Manager to join their NYC team. The hours are 8am-6pm (flex needed) and this role is hybrid with Monday-Thursday in the office and Friday remote. Responsibilities: Sit at Reception, meeting and greeting visitors and answering the phone line Coordinate internal and external meet
Job Source: Beacon Hill Staffing GroupAllied Digestive Health
New York
Job Description Job Description Allied Digestive Health is one of the largest integrated networks of gastroenterology care centers in the nation with over 200+ providers and 60+ locations throughout New Jersey and New York. As a fast-growing physician-led organization, our dynamic structure encourages physician input and decision-making, while s
Job Source: Allied Digestive HealthBeacon Hill Inc
New York, NY, United States
To Apply for this Job Click Here Our client, a technology-focused investment firm, is seeking an Office Manager to join their NYC team. The hours are 8am-6pm (flex needed) and this role is hybrid with Monday-Thursday in the office and Friday remote. Responsibilities: Sit at Reception, meeting and greeting visitors and answering the phone line Coo
Job Source: Beacon Hill IncGMHC
New York, NY, United States
Position Description The Office Manager is responsible for administrative tasks associated with the outpatient mental health programs and will also maintain the front desk and telephone line of the mental health clinic. This position will coordinate information and paperwork to ensure program and insurance eligibility and to assess and assign any
Job Source: GMHCNeighborhood Association Inc
Bronx, NY, United States
Summary: The Office Manager will be responsible for organizing and coordinating office operations and procedures in order to ensure effectiveness and efficiency in the daily workflow, within the scoop of the administrative assistance daily office activities. The assistant will perform duties such as arranging meetings, scheduling appointments, keep
Job Source: Neighborhood Association IncHoboken, NJ, United States
Office Manager / Bookkeeper (In Office)
Prompt is revolutionizing healthcare by delivering highly automated and modern software to rehab therapy businesses, the teams within, and the patients they serve. As the fastest-growing company in the space and the new standard in healthcare technology, we’re looking to bring on an Office Manager to join our team. This role is essential for the efficient operation of our Hoboken office, responsible for overseeing administrative tasks, maintaining financial records, and supporting the team. The ideal candidate will have a strong background in office management, exceptional organizational skills, and a keen eye for financial accuracy.
Why work for Prompt?
BIG Challenges : Here at Prompt, we are solving complex and unique problems that have plagued the healthcare industry for decades.
Talented People : Prompt didn't happen by chance, it's a team of incredibly talented and proven individuals who all made their mark before joining forces to build the greatest software on the planet for rehab therapists.
Healthy Approach : This isn't an investment bank, we work long hours when it's needed, but at Prompt you own your workload and the entire organization takes a liking to smart work (over hard work).
Positive Impact : Prompt helps outpatient rehab organizations treat more patients and deliver better care with less environmental waste. That means less surgery and less narcotic-based pain treatment, all while turning a paper-heavy industry digital. We aren't enthralled with patting ourselves on the back every day, but it does feel good :)
The Role:
This role doesn’t have a set curriculum. We know some of the things we need yet more importantly we are hiring an expert who will help us become more productive and effective using their skills and experience. You will play a role in defining your job responsibilities. However, these are the initial expectations we have in mind…
Office Management:
Be present in the office 8 hours daily
Oversee daily office operations to ensure efficiency and compliance with company policies.
Manage office supplies, equipment, and inventory levels.
Keep the office space clean and organized..
Handle incoming and outgoing correspondence, including mail and emails.
Maintain electronic and physical filing systems for easy retrieval of documents.
Coordinate with contractors and building management when needed.
Bookkeeping :
Maintain accurate financial records using accounting software (e.g., QuickBooks).
Reconcile bank statements
Prepare financial reports, including balance sheets, profit and loss statements, and cash flow statements.
HR and Administrative Support :
Serve as a point of contact for employees regarding office policies, procedures, and inquiries.
Support the team with administrative tasks, such as drafting correspondence, creating presentations, and data entry.
Organize company events, meetings, and conferences as needed.
Communication and Collaboration :
Liaise with vendors, clients, and suppliers to facilitate smooth business transactions.
Collaborate with various departments to ensure cross-functional communication and support.
Communicate effectively with team members to relay important information and updates.
Prompt is a remote friendly company. However, the majority of the executive leadership team sits in the Hoboken area and frequents our office space. We also have team members traveling in and visiting often. We are looking for someone local who is willing to come into the office 5 days a week.
Requirements:
Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
Proven experience as an Office Manager, Bookkeeper, or similar role.
Proficiency in accounting software (e.g., QuickBooks), Excel,, and general office equipment.
Strong understanding of bookkeeping principles and practices.
Excellent organizational and multitasking abilities with keen attention to detail.
Ability to take initiative and use resources to get things done effectively and timely.
Exceptional communication and interpersonal skills.
Ability to work independently and as part of a team in a fast-paced environment.
Knowledge of HR processes and practices is a plus.
Perks - What you can expect:
Competitive salaries
Equity compensation in the form of stock options
401k
Health Insurance Benefits
Generous PTO
Company-wide sponsored lunches
Prompt Therapy Solutions, Inc is an equal opportunity employer, indiscriminate of race, color, religion, ethnicity, ancestry, national origin, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, disability, medical condition, or any other protected characteristic. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Prompt Therapy Solutions, Inc is an E-Verify Employer.
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Office Manager / Bookkeeper (In Office) jobs in Hoboken, NJ, United States
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