Receptionist (Temporary)

Parsippany, NJ, United States

Come grow with Marotta, named one of New Jersey's Top Workplaces for the third year running and a Top Workplace USA for 2024. You will have room to grow and be a part of an exciting team, all within a warm and welcoming environment.With compressed work week and hybrid work schedule options, Marotta values their employees.

We specialize in the design, development, and production of precision control components and systems.Founded in 1943, Marotta has been at the forefront of Aerospace & Defense milestones for over 80 years from breaking the sound barrier on the Bell X-1 and landing the first man on the moon to playing a critical role on today's advanced U.S Navy platforms as well as the emerging commercial Space industry.

Our products and expertise range from high performance valves to complete sub-systems that integrate electronic controls, actuators, and power conversion systems. We have received over 200 patents for our technologies and support the most demanding applications found on military aircraft, tactical systems, submarines, surface ships, satellites, and space launch vehicles. Our teams have repeatedly been recognized for outstanding performance by some of the most prestigious organizations in the world including The Boeing Company, Lockheed Martin, NASA & Northrop Grumman.

Receptionist (Temporary)

Position Profile :

Under the direction of the Executive Administrator, the Receptionist will manage all Front Desk activity, including answering and directing phone calls, greeting visitors, and receiving and forwarding communications received via email. This role is also responsible for placing catering orders, ordering office supplies, and assisting with certain functions to support the organization.

Minimum Required Qualifications :

High School diploma or equivalent

Demonstrated experience in an office/administrative environment

Excellent verbal/written communication skills required for multi-faceted interactions with all levels of personnel within the organization, as well as any and all outside agents, including but not limited to; vendors, suppliers, customers, job candidates, etc.

Strong computer literacy, with MS Office/PC expertise

Essential or Primary / Key Responsibilities : Provide excellent customer service by warmly greeting visitors, in person or on the phone

Effectively answer, screen, and direct calls to the appropriate Company personnel

Complete office supply orders, based on business needs and budgetary requirements, keep inventory of stock

Prepare conference rooms prior to meetings, assist employees with room reservations, and ensure cleanup post-meetings.

Respond to employee office supply requests in a timely manner, by getting the requested supplies and notifying the employee the order is ready for pickup at Reception

Order building supplies and equipment as needed

Assist with planning and organizing employee events

Serve as the point of contact for employees regarding shuttle-related inquiries, including schedule, mobile app usage, visitor arrangements, and other related matters.

Place catering orders, per employee requests, and ensure the orders are delivered on time and accurately

Ensure the Reception area is tidy and presentable, with all necessary stationary and paperwork

Assist the HR, Security and Safety Departments with administrative support, as needed

As the first point of contact at Marotta, maintain a professional attitude and outward appearance at all times

Secure backup coverage for the front desk, during vacations, sick/personal days, or other absences

Fill and maintain coffee machines, place service calls as needed, and order supplies

Liaison with internal and external shipping and receiving, coordinating outgoing mail/packages and sorting/distributing incoming mail/packages,

Cover for Receptionist in our Montville, New Jersey office as needed. Duties include the above and include: Ensure proper security protocol is followed, with regards to sign-in procedures (US Persons and Foreign Nationals), recording devices, Main Gate Entry, Visitor Pass distribution, etc.

Operate the Main Gate for visitors entering through the back of the building (Shipping & Receiving, construction, cell tower, employee lot, etc.) and log the visit into the book

Additional Duties / Responsibilities : Abide by all safety, quality, housekeeping and company policies/procedures to ensure compliance to various regulatory and internal system requirements

Contribute to a positive and cooperative work environment through effective communication at all levels internal and external to the organization

Participate in team meetings, improvement initiatives/programs, etc., when applicable

Consistently demonstrate commitment to company values

Keep management informed of area activities and of any significant problems

Assume responsibility for related duties as required or assigned

Ensure that work area and work areas are clean, secure, and well maintained

Complete special projects and miscellaneous assignments as required

Work Environment : This job interacts both in a professional office environment and a manufacturing/machine shop environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines, as well as environments inclusive of the appropriate eye, hearing and foot protection (as required).

This is a temporary position - approximately 6 -10 month assignment. Days and hours of work are 7:30 am - 3:00 pm, Monday through Thursday. Overtime and weekend work as job duties demand.

No travel is expected for this position

Physical Requirements : While performing the duties of this job, the employee is regularly required to see, talk, and hear

The employee is frequently required to reach and lift with hands and arms, and to use hands to finger, handle or feel

The employee is regularly required to sit, stand, walk, bend, turn, etc., and move about the facility

The employee may be required to lift, push, pull and/or move items weighing up to 25 pounds

This position is at our Parsippany, NJ office location.

Many of our contracts require proof that you are a U.S. citizen and/or that an export license has been obtained for employees who are citizens of certain countries. Your employment, both initially and continually thereafter, is conditioned on production of such proof of citizenship and/or any export license that may be required to comply with any and all applicable laws, regulations, or executive orders, or required by Federal, State, or local government contracts.

We offer a highly competitive compensation package for this outstanding position plus a quarterly bonus along with a full range of top quality benefits and employee services including: medical, prescription, dental, vision, life and disability income insurance programs, 401k retirement plans with company match, generous tuition aid program, paid vacation, sick and personal days, paid holidays and flexible work hours with compressed work week options. We recognize and reward our employee's accomplishments and host several employee engagement events per quarter.

If you are looking to grow or accelerate your career and be part of a best in class organization while enjoying a work-life balance, please visit our website at www.marotta.com to learn more about us and to apply. Check out all of our openings at https://marotta.com/job-openings/

We are an Affirmative Action and Equal Opportunity employer M/F/IWD/Veterans

VETERANS ARE ENCOURAGED TO APPLY

No agencies, please.