Administrator, Office

Braintree, MA, United States

This p o sit i o n s er v es as o ff i c e m a n a g er o f all a d m i n istr a ti v e su pp o rt p o sit i o n s a t t h e m all a n d is respo n si b le to pr o v i d e o n g o i n g su pp o rt to t h e m all m a n a g e m e n t staf f , as d e t e r m i n ed and as assi gn ed by the Ge n eral M a n a g er. The m a j o rity o f t as k s req u ire in d epen d ent pla nn i n g and pr i o riti z at i o n . T h e Off i c e A d m i n istra t o r m u st b e a b le t o e v al u ate a l t e r n at i v e s , c h oo s e b e s t p ract i ces and c om p l e t e t as k s in the m o st efficient m a nn e r .

P RIN C I P AL RE SP O NS I BILI T IES:

T he suc c es s ful c an d i d a t e ’ s r e sp on s i bili t i es will i n c lu d e, b u t n ot be l imi t e d t o:

Ad min i strat i v e su pp o r t for p r o p erty f i n a n cial c y cle as relates t o A cc o u n t s P a y a b le and A cc o unts Rec e ivable, p r oc ur eme n t ca rd , p r oc ur eme n t t o pay, p e t ty cash, p r o p erty bu d g e t , CTI , contract p r e p arat i on, ba n k r econc i lia t ion n o l o nger r e q ui r e d , p er f o r med by H O g ift car d s, p r o m oti o n a l and me d ia f un d s

S up p o r t a nd a d min i str a t i on of ma rk e t i n g even t s, p r o m otio n s, s p onso r shi p s, Kid g i t s Pr ogr am, co l lat e r al managemen t , a n d p r oof of p er f o r mance

C oo rd i n a t ion a nd sup p o r t with sh o r t t erm lea s i n g ag r e e men t s, trac k i n g a n d r eviewing m iles t on e s of lease a gr e e men t s a n d up d a t i n g as n e e d ed in S L I M or One Wo r l d . A ssist w i t h ob t a i n i ng and p r ocess i ng m onthly r e n t, t e n a nt sales, a n d o v era g e rent

P e rf o r m g e n eral o f f ice a d min i strat i v e t asks s u ch as o rd ering and mai n t a i n i n g i n v e n to r y of o ff ice sup p lies a nd e q ui p men t , p r e p arat i on of c u stomer co m p laint r es p ons e s, k e e p v ehicle t i tles a n d auto i n su r a n ce cu rr e n t, dr aft d o c u m e n ts a nd r e p o r ts for man a g eme n t, a n d p r o v i d e M all M a n agement w i t h u p d a t es of C o m p a n y Polic i es a nd Pr o ce d u r es

Pr o cess r e q ui r ed d oc u men t s a n d p r oce d u r es f or n e w hi r es, t e r min a t i ons, p r o m otio n s, c h a n g es of a ddr ess, a n d other pe r s onn e l sta t us c h a n g es, as n e e d ed

Pre p are p ay r oll a n d t i me e n try i n to the P e o p l e S o f t system a n d ob t a i n i n g a pp r o v al of the M all M a n a g er f or e a ch p ay r oll t i me p eriod

Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation

C oo rd i n a t e a ll tasks w i t h Ad min i strat i v e S t a f f to e n s u r e t hat a ll d e p artmen t s are sup p o r t e d a n d all w o r k is complet e d c o rr ectly a nd in a t imely man n er

Pr ov i d e gen e r al a d min i strat i v e su pp o r t a nd p r oj e cts as d irect e d

M INI M U M QU A L IFI C A TI O N S :

H igh sch o ol d i p lo m a or e q ui v alen t . S o m e colle g e or p r o f ess i onal sc h ool p r efer r ed

3 -5 y e a r s a d min i strat i v e of f ice experie n ce (o ff ice man a g eme n t p r efer r e d ) in a f ast p aced e n v ir o nme n t

S u p er v is o r y and c o ac h i n g s kills w ith the abi l i t y t o d el e g ate t a s ks

Know l e dg e of a d min i strat i v e p r oce d u r e s , c u stomer ser v ice p r i n ci p les a nd p r actic e s

A p t i tu d e for un d ersta n d i n g f i n a n cial r e p o r ts a nd ext r acti n g i n f o r mat i on

S tr o ng w o rk i n g k now l e dg e of v a r ious c o mput e r so f twa r e such as M ic r oso f t O ff ic e , J D E dw ar d s, O n e Wo r l d , a n d Web bas e d i np ut so f twa r e

Demonstra t e e ff ective con f li c t resol u t i on and c u stomer ser v ice s k ills f or i n t e r action with c u stome r s, t e n a n t s a n d c o - w o r k ers

E ff ective v erbal and wr i t t en co m m u n i cation

S tr o ng org a n i z a t ion a l a n d i n t e r p erson a l s k ills w i t h atte n t i on to d e t a i l

A bili t y to p r io r i t i z e, co ord i n a t e, m u lt i -t a sk a n d d emonstrate i n i t i a t ive

About Us Simon is a global leader in retail real estate ownership, management and development and an S&P 100 company (Simon Property Group, NYSE: SPG). Our industry-leading retail properties and investments across North America, Europe and Asia provide shopping experiences for millions of consumers every day and generate billions in annual retail sales. Our portfolio includes assets of national and international renown - proven assets that are the preferred location for retailers.

In addition to our high quality properties, Simon is also known for our strong balance sheet, a long-tenured and well-respected senior management team, and our innovative spirit, as reflected in a 50 + year history of successful retail real estate development, management, and leasing. Simon was named Fortune’s Most Admired Real Estate Company eight times. We have experienced an explosion of growth and innovation unprecedented in the industry and we look forward to Simon's future.

Simon is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

If you require assistance or need to request an accommodation due to a disability, please email C [email protected] . Please note this email is intended only for accommodation requests related to the application and interview process. Any other correspondence will not receive a response.

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