Specialist, Sourcing

Wilmington, DE, United States

AAA is hiring for a

Sourcing Specialist

to join our team!

Position Summary:

The Specialist is responsible for strategically procuring a broad range of materials, equipment and services in support of AAA Club Alliance, ensuring corporate procedures are followed. The Specialist interfaces with various members of ACA's Management and Business Line end users to strategically plan, evaluate, coordinate and purchase the goods and services required.

What we can offer you:

A competitive salary commensurate with experience

Annual Bonus + Annual Merit Increase Eligibility

Comprehensive health benefits package

3+ weeks of paid time off accrued during your first year

401(K) plan with company match up to 7%

Professional development opportunities and tuition reimbursement

Paid time off to volunteer & company-sponsored volunteer events throughout the year

Other benefits include a free AAA Premier Membership, Health & Wellness Program, Health Concierge Service, Life Insurance and Short Term/Long Term Disability

What You'll Do:

Establish and maintain vendor relationships. Conduct vendor evaluations and identify preferred vendors with input from other AAA organizations Business Line or end users from other corporate functions.

Input purchase to pay data into AAA's procurement ERP considering timeliness and accuracy.

Interview vendors to obtain product or service information such as contract terms, price, and availability and delivery schedule. Qualify, select and/or approve competitive suppliers and negotiate purchasing contracts with favorable terms and discounts.

Prepare requests for competitive bids, quotations, and proposals with pertinent specifications, terms, and conditions. This includes planning and executing sourcing events such as vendor presentations, e-business events, etc.

Secure and analyze price quotations. Review quotations with ordering business unit as needed and award bids for materials, equipment or services by issuing purchase orders.

Resolve issues regarding purchase orders, invoices, quality claims, credits and returns by contacting supplier and working with internal client. Expedite the procurement of items in short or critical supply.

Mitigate risks of supply shortages such as eliminating single source buys as well as mitigate risk via terms and conditions negotiations as part of the contracting process.

Monitor outstanding orders to ensure fast service is maintained for user departments; work with vendors to resolve issues impeding quality service or established delivery time and write reports to track outstanding issues, communicating with the ordering business unit as needed.

Ensure that internal customers are kept apprised of the status of material, equipment or service orders.

Maintain purchasing databases and produce management reports on purchasing activities such as cost and usage trends, forecasting future costs, etc.

Remain current on market trends and conditions that may affect availability and/or cost of materials, equipment or services used, in order to make sound recommendations to the Manager concerning viable alternatives.

Complete special projects and assignments and assist throughout the department as needed to ensure a smooth-flowing operation.

Cross train in other areas of the department in order to provide backup for other Senior Buyers and Buyers. Develop written procedures, and keeps current with routine job responsibilities.

Acknowledge and abide by all Information Security Policies.

Other duties as assigned.

Minimum Qualifications:

Bachelor's degree (BS/BA) in Supply Chain, Business Administration, or equivalent (4 years) technical training.

3 years of purchasing or sales experience involving direct public contact; 2 years working knowledge and experience in a corporate environment utilizing corporate systems.

CPSM designation is a plus.

Continuous process improvement experience/certification is a plus.

Thorough knowledge and understanding of technical terms regarding most standard categories of spend including but not limited to corporate & professional services.

Experience with vendor contracts, purchases, purchasing systems and support.

Skilled in prioritizing and adapting to new projects through-out the day with the ability to prioritize and manage multiple projects simultaneously. Ability to work in a fast paced environment while maintaining focus.

Negotiation & SRM (Supplier Relationship Management) skills.

Ability to create correspondence, memos and reports, using procurement and other software programs, including Microsoft Word, Excel, etc. with a high degree of proficiency.

Effective written and oral communication skills to enable prompt and accurate completion of assignments and constructive interaction with associates and vendors.

Ability to interact with all levels of associates.

Working knowledge of the area of expertise with ability to cross train others.

Ability to build collaborative relationships.

AAA Club Alliance (ACA) is an equal opportunity employer.

Our investment in Diversity, Equity, and Inclusion:

At ACA, we are committed to cultivating a welcoming and inclusive workplace of team members with diverse backgrounds and experiences to enable us to meet our goals and support our values while serving our Members and customers. We strive to attract and retain candidates with a passion for their work and we encourage all qualified individuals, regardless of race, color, gender, identity, veteran status, sexual orientation, physical ability or national origin, to apply.

Job Category:

Purchasing - Procurement

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