Sports Program Coordinator (East Communities)

Austin, TX, United States

Job Description

How you Will Power our Purpose (Job Summary)

As the Sports Program Coordinator, you will play a pivotal role in assisting the development and implementation of dynamic seasonal sports initiatives tailored to Youth/Kinder or Adult participants. Demonstrating an unwavering commitment to excellence, your primary responsibility will be to ensure seamless on-site experiences for YMCA members. This includes overseeing officiating duties, coordinating staff training and supervision, procuring high-quality facilities and equipment, and fostering transparent communication with parents and coaches. In this vital position, you will assist in driving impactful outcomes across all levels, enriching the lives of individuals within the YMCA community.

How You Will Make an Impact (Essential Functions)

Participant Engagement and Communication (35%)

Act as the primary liaison between the YMCA and participants, facilitating daily activities including scheduling changes, equipment distribution, and

conflict resolution.

Ensure effective communication by distributing equipment and information to coaches and participants as needed.

Maintain proactive communication by notifying the program director of any planned absences at least 10 days in advance.

Uphold safety standards by providing first aid as needed and completing incident/accident report forms for every injury or altercation on the premises.

Keep stakeholders informed by providing a weekly summary report of all facility activities to the program director.

Program Coordination and Management (35%) Collaborate with the Youth Family and Sports departments to develop schedules, teams, clinics, and other program-related activities.

Assist the program director in preparing teams, schedules, and clinics, ensuring smooth program operations.

Manage game logistics by scheduling officials and ensuring that all games begin on time and have officials present.

Maintain accurate records by keeping score during games and enforcing all rules and policies for the use of facilities.

Ensure the orderly setup and takedown of equipment before and after game days to facilitate smooth operations.

Administrative and Compliance (15%) Provide administrative support by maintaining accurate records, managing documentation, and ensuring compliance with organizational policies and procedures.

Complete incident/accident report forms for every injury or altercation on the premises.

Provide a weekly summary report of all facility activities to the program director.

Assure the setup and takedown of all equipment used at the facility occurs on or before game days.

Know and follow the Greater Austin YMCA’s People Guidelines, Code of Ethics, payroll procedures (including completing timesheets), and established emergency procedures.

Leadership (15%) Provide leadership by supervising programs in progress in the absence of the program director.

Contribute to the organizational culture by actively participating in Youth/Adult Sports Staff meetings and other organizational meetings as required.

Lead by example in promoting the YMCA's mission, vision, and values.

Serve as an ambassador for the organization with internal and external stakeholders.

Be the ultimate storyteller of the YMCA's work and culture.

Demonstrate leadership in conflict resolution, rain-outs, scheduling, etc., in the absence of the program director.

Fulfill additional duties as assigned, contributing to the overall success of the sports program and the YMCA community.

What You Bring to the Community Enterprise:

Education Experience: High school diploma or GED equivalent

Proven track record in coordinating and managing sports programs, preferably within a community or youth-focused organization.

Demonstrated understanding of sports program logistics, including scheduling, team coordination, and game management.

Current CPR and First Aid certifications or must be obtained within 30 days of employment.

You quickly learn from failure and value feedback in the effort to continuously improve.

You are a team player with a positive, service-oriented attitude and you can work well with others.

You listen for understanding and meaning. You speak and write effectively.

You build good customer relationships and deliver customer-centric solutions.

You leverage people’s differences as strengths.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, talk, and occasionally lift and/or move items, including equipment, furniture, and/or children. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

About Us

The Greater Austin YMCA is a nonprofit community enterprise with a vision to cultivate thriving communities across Central Texas where every person benefits from an empowered and well-educated childhood , equitable access to opportunities , resulting in an elevated quality of life and the promise of a sustainable future . Founded in 1953 and anchored in three Central Texas counties, the Y has served close to 500,000 people and provided more than $30M in financial assistance and program subsidies over the past 10 years. We operate 8 community centers and Camp Moody along with 6 early childhood education centers, 60 afterschool programs on school campuses in four districts, and 20 summer camps, with 1500 staff team members, 1000 volunteers, and a $47M annual operating budget.

Additional Information:

The organization has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

The Greater Austin YMCA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Greater Austin YMCA complies with applicable state and local laws governing non-discrimination in employment in every location in which we have employees. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We Take Care of Our People

Our mission isn't just a statement--it's a guiding force that shapes our actions every day. Rooted in our unwavering commitment to serving our community and esteemed team members, our mission is a true way of life. We're passionate about fostering health and wellness for all, and we're truly excited to introduce the following comprehensive benefits package that has been thoughtfully designed to prioritize your well-being. Health Insurance: We provide comprehensive health coverage, including medical, dental, and vision plans, to ensure the well-being of our employees.

Retirement Savings Plan: We offer a 12% employer-funded retirement plan upon meeting eligibility, empowering employees to plan for their future.

Paid Time Off: Work-life integration is important to us, which is why we provide up to 48 days of paid time off over vacation, holidays, and sick leave.

Additional Perks: Free household membership to facilities operated by the Greater Austin YMCA, which is worth $1,000 annually.