Finance Administrator II

Chantilly, VA, United States

Caribou Thunder, LLC is a Woman Owned, HUBZone Certified, Native American Owned, SBA and SDB Certified global engineering services company, incorporated in 2006.

Caribou Thunder is a Global Service Provider supporting a wide variety of DoD, Space, and Intelligence programs with consistent growth since inception to over 100 associates and $10M in annual sales with solid performance in 35 states across the U.S. and 22 countries around the world. Caribou Thunder, LLCis an established Defense contractor with nearly 20 years of experience delivering engineering services worldwide. We offer industry leading salaries, flexible work life balance, full range of benefits (career development and mentoring, PTO, medical, dental, vision, life insurance, disability insurance, and 401k match). Caribou Thunder, LLC offers meaningful career opportunities within a true team-based environment, where each and every employee matters, contributing to a higher goal supporting National Security programs.

Caribou Thunder, LLC is committed to hiring and maintaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, marital status, national origin, age, veteran status, disability, or any other protected class. United States citizenship is a requirement for all positions.

Finance Administrator

Caribou Thunder

Location: Chantilly, VA

Requisition#: CS38353

Date Posted: 6/28/2023

Security Clearance: TS/SCI

Education: High School Diploma or GED

Experience: 3 years

Position Summary

Caribou Thunder is seeking a detail-oriented Finance Administrator to join our team and support an office that provides customized solutions for operations worldwide. This role will primarily focus on managing financial aspects, including budgets, travel coordination, documentation, and cost reconciliation. As a Finance Administrator, you will play a crucial role in ensuring accurate financial data and facilitating travel requirements for the office. If you have excellent attention to detail, proficiency in financial systems and tools, and strong organizational skills, we encourage you to apply.

If you have a strong understanding of financial systems, budget management, and travel coordination, we invite you to join Caribou Thunder. This is an excellent opportunity to contribute to a dynamic team and support the office's financial operations and travel requirements. Your expertise and organizational skills will be crucial in maintaining accurate financial data and ensuring compliance with policies and regulations.

Complete Description

The Finance Administrator will contribute to the overall efficiency and success of the office by maintaining organized documentation and providing guidance to colleagues.

Your responsibilities will include managing financial data, coordinating travel arrangements, reconciling accounts, and ensuring compliance with financial and travel policies.

This role requires attention to detail, accuracy in handling numbers and costs, and effective communication with stakeholders.

Handle various financial numbers and costs with a strong focus on detail and accuracy.

Process travel requests, vouchers, and financial allowances, ensuring that managers receive valid and correct data.

Work closely with customers to facilitate required documentation and costs, such as passport and visa information, via email, Skype, or official cable communication.

Collaborate with the travel services group and other departments to ensure smooth travel arrangements and the processing of necessary documents.

Respond to stakeholder requests professionally and independently, using various communication channels.

Create and maintain organized folders and documentation for the office, ensuring efficiency and accessibility.

Coordinate with colleagues and customers to facilitate travel arrangements and establish baseline costs based on location and requirements.

Assist travelers in understanding travel requirements and financial boundaries, providing guidance and assistance as needed.

Draft, proofread, and edit documents for colleagues, including specialized content.

Develop and refine standard operating procedures related to the financial aspects of the position, working closely with senior management.

Act as a mentor and informal trainer to junior and senior colleagues, fostering a cohesive and dependable team.

Experience with budget formulation and justification.

Intermediate proficiency in Microsoft Word, Excel, and PowerPoint. Expertise in Excel, including formulas and automation, is required.

Proficiency in utilizing Outlook calendar for leave request notification and appointments.

Familiarity with SharePoint for tracking trips and costs.

Intermittent skill with travel, cable, and voucher systems, as well as contract management systems.

Knowledge of financial and travel policies, with the ability to guide and advise others on policy adherence.

Strong organizational skills and attention to detail.

Preferred Requirements Familiarity with pivot tables in Excel.

Knowledge of Primavera for project management.

Experience with contract management systems.

Ability to work independently and prioritize tasks effectively.

Strong problem-solving skills and the ability to adapt to changing situations.

Excellent communication and interpersonal skills.

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