Event Planner

New York, NY, United States

Event Planner

BC forward is currently seeking a highly motivated Event Planner.

Position Title: Event Planner

Location: New York, NY

Anticipated Start Date: 6/30/2024

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Expected Duration: 6 Month contract + (Possible contract extension)

Job Type: Contract

Pay Range: $33.00/Hour - $35.00/Hour

Job Description:

Ability to plan events that can range from 10 to 500 people, with various degrees of complexity. Monitor/manage the project including; creation of project plans and budgets (prepare, manage & reconcile).

Ability to lead team working on an event and direct many facets at one time.

Collaborate and interact effectively with Firms senior management, middle management and customers. Provide strategic input and recommendations to business group on event development.

Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities.

Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.

Responsibilities:

Assist, tend to, and anticipate guest needs .

Work closely with organization's internal partners including the kitchen, security team, audio visual team, events team and facility teams.

Manage the EMS reservation books.

Organize and execute events and evening receptions.

Assist in surveying guest experience and proposing solutions based on feedback .

Various administrative tasks such as: invoice processing, scheduling maintenance calls with vendors, and order kitchen, banquet and office supplies among others .

Flexibility to work early mornings or late evenings as needed.

Skills:

Bachelor degree required

Keen attention to detail and excellent time management skills

2-3 years of administrative and/or hospitality experience

PR, event planning, or hospitality experience highly recommended

Excellent interpersonal and communication skills

Candidate should be outgoing, professional, and able to work well under pressure

Skills include familiarity with widely-used software packages e.g. Word, Excel, and PowerPoint

Basic administrative experience such as maintaining files and records, typing, proofreading, answering telephone, coordinating conference room assignments, confirming appointments and/or maintaining calendars

About BC forward :

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BC forward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BC forward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BC forward to become a market leader and best in class place to work.

BC forward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BC forward collects and uses personal information as part of the recruiting process, view our

Privacy Notice and CCPA Addendum . As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BC forward will only use this information to complete the recruitment process. This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 223360 when responding to this ad.