Finance - Operations Manager
Pleasanton, CA, United States
Three Valleys Community Foundation (3VCF) is seeking a Finance/Operations Manager to assist with a new innovative mini-grants program addressing the opioid crisis in Alameda County.
The Finance and Operations Manager is a 10-hours a week position, taking primary responsibility for managing and overseeing the administrative functions of 3VCF’s day-to-day grant program account management and bookkeeping. Because this position balances a variety of responsibilities and various donor requirements, a high degree of flexibility, a professional attitude, significant initiative, and attention to detail are required. The ideal candidate will have an understanding of bookkeeping and accounting principles in grant management and a non-profit environment and a commitment to service. This position is partially funded by a two-year grant and could increase to 20 hours per week.
Reporting to the 3VCF CEO/President, this position will assist on the day-to-day foundation financial operations, as well as lead the financial responsibilities associated with a new Innovative Mini Grants Program, funded by Alameda County Behavioral Health Care Services (ACBH), to address the opioid crisis in Alameda County. Specific responsibilities include:
● Establishing financial reporting templates in alignment with Council on Foundation best practices and ACBH requirements
● Monitoring and tracking foundation and grantee expenditures and ensuring compliance with allowable expenditures
● Providing technical assistance to donors and grantees with financial reporting processes as needed; Maintaining financial records and online databases along with physical files ensuring the accuracy and integrity of data as well as auditable documentation
● Overseeing standard terms and conditions for donor and grant award letters and agreements
● Ensuring transparency and sound accounting procedures, practices and protocols are in place and executed properly
● Coordinating with Program Grant Administrator and 3VCF CEO/President on all financial operations relative to the organization
Bookkeeping
● Create and monitor the Foundation’s annual and grant program budgets
● Prepare monthly financial reports for the CEO / President and the Board of Directors
● Prepare financial reports for grants and other funding
● Manage all bookkeeping functions including A/R, A/P and payroll
● Process receipts daily, making bank deposits at least weekly
● Assist off-site accountant in preparing the program’s federal and State taxes and reports
● Assist in preparing the program’s annual financial statement and serve as staff liaison for annual audit
Administration
● Maintain 3VCF’s personnel and operations policies and procedures
● Process new hires and ensure compliance with new hire reporting requirements
● Monitor employee benefits, including administration of plans as needed
● Maintain 3VCF’s files both physically and electronically
● Assist CEO / President with the customer relationship manager (CRM) system.
● First point of contact on financial matters for the Foundation
#J-18808-Ljbffr