Accounting Associate

Los Angeles, CA, United States

SUMMARY OF POSITION:

The primary purpose of this position is to provide support and assistance to the Controller / Admin Operations Manager in all functions & requirements of the departments.

This includes ensuring the financials are kept current and accurate at all times.

Some basic functions are, but are not limited to, contract billings, lien releases, accounts receivables, payroll postings (Paychex reports), cost analysis, reconciliations of various accounts, journal transactions, posting cash receipts, etc.

This position will not be responsible for the vendor payables as there is a current Accounts Payables (A/P) Clerk.

Critical to this role is an openness to learn, embrace new ideas, be supportive to the Company staff, and bring a positive attitude to Crestview’s culture.

The goal is to train and develop this position into a Senior Accountant that can support the Controller even more in the daily, weekly, and monthly required duties associated with the finances of the Company.ESSENTIAL DUTIES AND RESPONSIBILITES:Review and verify daily payroll entries for compliance.

Prepare monthly contract billings based upon production’s schedule of values.

Handle filing preliminary notices (new projects) and lien releases (monthly billings) as required.

Make A/R calls, as required, on any past due client invoices.

Reconcile credit cards, bank statements, and misc. accounts at the end of each month.

Post reoccurring journal entries & vendor payments at the beginning of each month.

Process employee credit card reimbursement forms at the end of the month.

Process all Company mileage reimbursements after each pay period.

Review, verify, and approve payroll with Paychex twice a month before processing.

Post the payroll reports twice a month from Paychex.

Work with the Inventory and Fleet Manager to keep assets current at all times.

Support the Controller with month-end closing and year-end closing items.

Any additional items that are required to support the Controller in managing the finances.

QUALIFICATIONS AND EXPERIENCE:

Two (2) to three (3) years of professional Accounting, Finance work history.

Knowledge of acceptable safe work practices including wearing the necessary personal protective equipment (PPE).

Excellent knowledge of Accounting principles and practices.

Adhere to all Accounting rules and regulations.

Proactive self-starter, achieving high productivity with strong attention to detail; ability to work independently with little instruction; coordinate and prioritize multiple tasks, set deadlines, and complete projects in a timely manner is required.

Demonstrate the highest level of professional and ethical conduct.

Positive, tenacious attitude.

Strong verbal and written English communication skills.

Ability to work in a fast-paced and sometimes unpredictable environment; works well under pressure and tight deadlines.

Ability to consistently apply good judgment and make good decisions.

Ability to always maintain confidentiality and discretion.

Proven analytical and problem-solving abilities.

Organized with a proven ability to juggle multiple projects at once.

Experience managing complex project/event logistics.

Some local travel – up to 25%.

Must possess a valid California Driver's License.

The requirements and duties listed are representative and not exhaustive of the knowledge, skill, and/or abilities required.

TECHNICAL SKILLS:

Ability to comfortably work with software and apps on a desktop, iPhone, and/or iPad.

Highly proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint) and Accounting software (i.e., Sage, QuickBooks).

Quick learner and ability to figure things out on your own.

LANGUAGE SKILLS:

Ability to communicate effectively in English (oral and written).

Ability to read and comprehend instructions and information to effectively execute and achieve results.

Bilingual in Spanish is a plus.

EDUCATION:

Bachelor’s degree in Accounting, Finance, or related field.

Proven experience working as an Accounting Associate or a similar position in an Accounting department.

Landscaping, construction industry experience highly preferred.

COMPETENCIES:

Professionalism :

As it relates to how you carry yourself among fellow co-workers and customers.

Communication :

Strong, effective communication skills to interact with co-workers, Management, clients, vendors, and/or visitors.

Communication skills include listening skills, verbal and written communication skills and client relation skills.

Collaboration :

Incorporate teamwork, mutual respect, active engagement, cooperation and client focus.

Accountability :

Initiative to take ownership of responsibilities, the ability to prioritize and the working knowledge and skills to take action.

Problem Solving :

Blends problem solving skills, judgement and decision-making skills along with creativity and resourcefulness.

Ethical standards :

High ethical standards in how you go about and perform your work always taking into consideration what’s best for the customer, their property, and the company.

Customer service and satisfaction :

Adhere to the philosophy that customers are # 1 and are the livelihood of Crestview Landscape, Inc.

Strong sense of customer service and satisfaction.

Attention to detail :

High level of detail and a focus on the little things that make a big difference.

Trust and demeanor :

Ability to foster positive and solid relationships with clients to establish rapport, trust, and confidence.

Possess a quality demeanor and the ability to be levelheaded and calm in all situations.

PHYSICAL DEMANDS:While performing the duties of this position, the employee is regularly required to stand, walk, and sit for extended periods of time, in a standard office work environment.

The position also requires the ability to lift up to 20 lbs., unaided.DIRECT REPORTS:NoneCOMPENSATION:

Annual salary range:

$66,560.00 to $75,000.00, dependent on skills and experience.

Discretionary Annual Bonus based upon performance.

Unlimited vacation (subject to approval by manager) & eight (8) Company paid holidays.

401(k) program with Company matching of 4% (maximum salary of $100,000.00).

Health, Dental, Life, Vision, and Disability Insurance benefits.

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