Email Alert for
ⓘ There was an unexpected error processing your request.
Please refresh the page and try again.
If the problem persists, please contact us with your issue.
You can always manage your preferences and update your interests to ensure you receive the most relevant opportunities.
Get ready to discover your next great opportunity.
Le CYR Consulting
Houston, TX, United States
The Administrative Assistant will staff the City's vendor helpdesk, answering calls, emails, etc. regarding vendor registration, vendor account inquiries and other administrative functions. Performs other duties as requested. Will report to : JEDEDIAH GREENFIELD, 611 WALKER ST 5TH FLOOR HOUSTON, TX 77002 Monday- Friday 8am-5pm Pay Rate $27.00/p
Job Source: Le CYR ConsultingBMS Cat & Blackmon Mooring
Houston, TX, United States
Who We Are: Blackmon Mooring / BMSCAT is a global leader in disaster restoration. From initial clean-up to complete rebuilds, Blackmon Mooring / BMSCAT is there every step of the way. We work on multi-million dollar commercial projects as well as several thousand dollar residential losses and everything in between. Founded in 1948, we have a long
Job Source: BMS Cat & Blackmon MooringBurnett Specialists Staffing | Recruiting
Houston, TX, United States
Duties/Responsibilities: Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Maintains company filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administ
Job Source: Burnett Specialists Staffing | RecruitingChevron
Pasadena, TX, United States
Provide general administrative support including coordinating meetings and appointments, e-mails, calendar management, reports generation, presentations, note-taking, event/meeting planning coordination, invoice tracking and order supplies, file main Administrative Assistant, Administrative, Assistant, Management
Job Source: ChevronGlobal Edge Group
Houston, TX, United States
The Global Edge is an international staffing firm connecting projects worldwide with the industrys most talented project professionals. We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, Automotive and Motorsports, IT, Marine, Mining, and more. With office
Job Source: Global Edge GroupANOTECH USA
Houston, TX, United States
Anotech, an Alten group company, specializes in engineering consulting for the energy, infrastructure and process industries. Present in 40 countries, we offer reliable and efficient support to our clients in the realization of their large-scale projects, while maintaining compliance with local and international regulations, by presenting them to t
Job Source: ANOTECH USAStrategic Staffing Solutions
Houston, TX, United States
STRATEGIC STAFFING SOLUTIONS HAS AN OPENING! This is a Contract Opportunity with our company that MUST be worked on a W2 Only. No C2C eligibility for this position. Visa Sponsorship is Available! The details are below. Administrative Assistant Contract Duration: 12+ months Location: Houston, TX Hybrid schedule Job Order #:235144 Job Descr
Job Source: Strategic Staffing SolutionsP.O.&G. Resources, LP
Houston, TX, United States
PO&G Resources is a rapidly growing, twenty-five-year-old private oil and gas company located in the Galleria/Uptown area of Houston, TX. With the ongoing expansion of our operations across multiple areas in the US and the launch of a second investor fund, the company is seeking two individuals to fill the position of Administrative Assistant in bo
Job Source: P.O.&G. Resources, LPHouston, TX, United States
A leading chemical company is looking for an Administrative Assistant to manage comprehensive administrative support duties on-site. The ideal candidate possesses a thorough grasp of administrative practices, along with notable proactive, organizational, detail-oriented, and innovative abilities. Through effective communication, the new assistant will enhance operational efficiency by performing all administrative functions with the utmost accuracy and professionalism.
Salary: $45,000-$60,000
Location: Houston, TX
Type of Position: Direct Hire
Responsibilities:
Methodically record approved invoice details in an Excel file to maintain meticulous payment records.
Generate vouchers for approved invoices, ensuring accuracy and completeness.
Oversee payment processing for esteemed vendors.
Dispatch invoices promptly to facilitate transparent communication and financial transactions.
Ensure timely submission of payments for created vouchers, adhering to due dates.
Disseminate professionally crafted remittance letters to vendors, maintaining clear communication channels.
Diligently handle the deposit of checks received from vendors and promptly reconcile as required.
Ensure accurate and timely clearing of payments, maintaining a meticulous record of financial transactions.
Collaborate with external auditors by efficiently gathering and providing requested information.
Post financial transactions and adjustments accurately, adhering to accounting standards.
Categorize records with precision, ensuring alignment with the appropriate General Ledger (GL) accounts.
Maintain effective communication with the ERP team to address any issues arising in SAP.
Proactively identify and resolve challenges to ensure the seamless functioning of accounting systems.
Facilitate the monthly closure process by issuing timely reminders to all personnel regarding corporate card details.
Ensure adherence to procedural timelines, prompting timely submission of expense reports.
Collaborate with employees to promptly address and rectify any potential fraudulent activities, upholding financial security.
Provide comprehensive training and guidance to new hires on the submission of general and trip expense reports.
Create and validate employees business travel expense reports, ensuring the inclusion of valid transactions, receipts, trip approval emails, and supporting documents.
Uphold audit readiness by maintaining a thorough and organized documentation trail.
Initiate the submission of payment requests for employee reimbursements in a timely manner.
Ensure accurate and prompt processing to uphold financial transparency and employee satisfaction.
Proactively communicate with employees to secure timely submission of expenses, contributing to a streamlined year-end financial process.
Gather all requisite documents for the registration of new vendors and customers on the Master Data Management (MDM) platform.
Uphold stringent documentation standards to ensure compliance with regulatory requirements.
Conduct direct communication with vendors, employing a rigorous process to confirm bank details for bank set-up or update requests.
Validate bank account numbers, routing numbers, bank names, and addresses to verify the legitimacy of bank update requests.
Create and revise ship-to codes for new customers.
Ensure accuracy and completeness in the setup process to facilitate smooth order processing.
Coordinate the annual normal credit renewal process for both the base oil and FL business divisions.
Facilitate the submission of credit rating report requests.
Initiate short-term credit applications on comprehensive credit assessment.
Systematically gather credit information for the purpose of the annual credit renewal.
Prepare and submit detailed credit reports to support informed decision-making in the credit management process.
Manage office supplies.
Coordinate company activities.
Distribute mails and bank run for deposit.
Requirements:
High school diploma or equivalent (bachelors degree preferred )
2+ years of experience in an administrative support role
Bilingual - Korean/English required
Proficiency with Microsoft Office suite
Strong initiative, organization, and communication skills
Strong attention to detail
Capability of handling multiple assignments, establishing priorities, and adapting to frequent changes
Ability to handle diverse workload; professional demeanor; flexibility; self-starter
Ability to prioritize and to manage multiple, simultaneous and at times, competing deliverables
Ability to work in a fast-paced environment with tight deadlines
Ability to work both independently and collaboratively
Flexibility and ability to adapt quickly to change
Ability to influence and gain commitment and trust from senior level executives
Ability to comprehend and assimilate complex business processes
Strong critical thinking, problem solving, and innovation skills
Excellent oral, written, and interpersonal communications skills as well as skills in facilitation, including senior leader audiences
Email Alert for Administrative Assistant jobs in Houston, TX, United States
ⓘ There was an unexpected error processing your request.
Please refresh the page and try again.
If the problem persists, please contact us with your issue.
You can always manage your preferences and update your interests to ensure you receive the most relevant opportunities.
Get ready to discover your next great opportunity.