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International Rescue Committee
Silver Spring, MD, United States
The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental orga
Job Source: International Rescue CommitteeSamufoundation
Washington, DC, United States
ABOUT SAMU FIRST RESPONSE SAMU First Response is a global medical and social nonprofit organization that provides immediate humanitarian relief to vulnerable populations using a comprehensive and culturally competent approach. Grupo SAMU, our European branch, has over 40 years of experience successfully responding and delivering assistance to comm
Job Source: SamufoundationArnold & Porter
Washington
The Conflicts Department of Arnold & Porter has an opening for a Conflicts & Intake Specialist. The Conflicts & Intake Specialist may work a hybrid work schedule in our Chicago, Denver, Houston, or Washington, DC office or may work 100% virtual/remote in a firm-approved state as part of the “Gideon”...
Job Source: Arnold & PorterZ Family Law
Rockville, MD, United States
Our rapidly growing law practice is seeking a full-time sales and intake specialist to join our team! You’ll survey prospective clients and empathize with them on the details of their cases, manage new client onboarding and data entry, and help our lawyers book and manage their appointments. We’ll provide the training and resources to help you flou
Job Source: Z Family LawFawkes IDM
Washington, DC, United States
An international law firm with offices in Washington, D.C. is seeking a full-time Conflicts and Intake Specialist to join their team. This person will be responsible for helping the firm avoid inadvertent conflicts of interest in taking on new clients, new work, or new people. Responsibilities: Successfully operating various Firm databases/software
Job Source: Fawkes IDMBAYADA Home Health Care
Falls Church, VA, United States
BAYADA Home Health Care has an immediate opening for a **Client Services Associate/Intake Specialists** in our **Falls Church, VA Home Health** office. If you are looking for an exciting career opportunity in a growing industry, **Associate** could be the position for you! Are you looking for an exciting opportunity in a fast-growing industry? Do y
Job Source: BAYADA Home Health CareCreative Mindset Consulting
Seat Pleasant, MD, United States
Administrative Assistant The Administrative Assistant is responsible for providing high-level administrative support, information and referral services to The Training Source's staff and its customers. This position requires compassion and the ability to interface and develop relationships with area residents, employers and corporate and community
Job Source: Creative Mindset ConsultingThe Law Offices of Josephia Rouse
Rockville, MD, United States
Our rapidly-growing law practice is seeking a full-time legal intake specialist to join our team! We need a skilled professional who is capable of connecting with our clients on a personal level keeping in mind that the matters we handle are very sensitive and personal. A professional who lives by high standards of customer service, who can: A) hav
Job Source: The Law Offices of Josephia RouseVienna, VA, United States
Administrative Intake Specialist
We are seeking an Administrative Intake Specialist to join our growing team. This role is primarily focused on managing administrative tasks related to client engagement and the onboarding of new attorneys. Key responsibilities include data and document management, reviewing client and matter information, and enforcing file opening policies and procedures.
*This position is Hybrid role, but candidates must reside in a state where we have an office*
The ideal candidate will have excellent written and verbal communication skills and the ability to build strong relationships with both internal and external stakeholders. A positive, proactive attitude and strong time management skills are essential for success in this role.
Shift: Monday- Friday
Hours: 8 am-5 pm
Pay: 50k-54k
Duties and Responsibilities:
Draft and send engagement letters to clients.
Track all engagement letters for countersignatures.
Assist in preparing Excel spreadsheets of client and matter information for conflict checks and entry of files for new attorneys.
Perform conflict searches and evaluate the results for conflicts of interest.
Enter client and matter information for new attorneys.
Save various documents and correspondence in the electronic document management system.
Provide backup support for the Client Engagement team, including reviewing client/matter submissions and ensuring compliance with policies and procedures in collaboration with Legal Administrative Assistants, Attorneys, and firm management.
Qualifications:
A Bachelor's degree is preferred, or 4+ years of experience in an office/administrative role.
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
Demonstrated customer service skills.
Excellent communication and interpersonal skills.
Comfortable working with tight deadlines.
Strong time management, multitasking, prioritization, problem-solving, and analytical skills.
Experience in a law firm and knowledge of conflict of interest interpretation are highly preferred.
Familiarity with Intapp, DocuSign, Adobe Sign, and NetDocuments is desired.
Join us in a dynamic role where you can make a significant impact by ensuring smooth and efficient administrative processes. Apply now to become an integral part of our team!
Email Alert for Intake Specialist jobs in Vienna, VA, United States
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