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Ajilon
New York, NY, United States
Ajilon - JobID: 31163928-E99E-4CB2-BD4E-41DED275A369 [Administrative Assistant / Receptionist] As an Office Admin Associate at Ajilon, you'll: Serve as first point of contact for all correspondence in the office; Transfer calls as necessary and ensure messages are passed along to correct personnel; Manage meetings and calendars; Manage office inven
Job Source: AjilonCompass Group
Brooklyn, NY, United States
OFFICE ADMIN MANAGERClick Here to Apply OnlineJob Description Morrison Healthcare Salary: 65,000 - 72,000 / year based on experienceOther Forms of Compensation: Flexible Paid Time Off, Benefits, 401K, Training Pay Grade: 9 Morrison Healthcare is a leading national food and nutrition services company exclusively dedicated to serving more than 600 ho
Job Source: Compass GroupCompass Group
White Plains, NY, United States
OFFICE ADMIN MANAGERClick Here to Apply OnlineJob Description Morrison Healthcare Salary: 60,000-65,000 / year based on experienceOther Forms of Compensation: Flexible time off, benefits, 401K, training Pay Grade: 9 Morrison Healthcare is a leading national food and nutrition services company exclusively dedicated to serving more than 600 hospitals
Job Source: Compass GroupCompass Group
New York, NY, United States
OFFICE ADMIN MANAGERClick Here to Apply OnlineJob Description Morrison Healthcare Salary: 62,400 - 67,000 / year based on experienceOther Forms of Compensation: Flexible Paid Time Off, Benefits, 401K, Training Pay Grade: 9 Morrison Healthcare is a leading national food and nutrition services company exclusively dedicated to serving more than 600 ho
Job Source: Compass GroupThe Center For Family Support
New York, NY, United States
Administrative Assistant The Center for Family Support (CFS) mission is to provide support and assistance to individuals with developmental and related disabilities. We are the first agency in New York to achieve the Council on Quality and Leadership Certification (CQL). By achieving this certification, it shows our commitment and dedication to cr
Job Source: The Center For Family SupportThe Jewish Board
Brooklyn, NY, United States
Make a bigger difference At The Jewish Board, we don't just make a difference - we make a bigger difference as we serve 45,000 New Yorkers every year. Join our dedicated team that's been helping communities across New York City for almost 150 years and see just how big of a difference you can make. Reasons you'll love working with us: If you hav
Job Source: The Jewish BoardAccel Learning
Secaucus, NJ, United States
Company Description Accel Learning is a young fast growing education startup based in Secaucus NJ. Job Description We are interested in an energetic individual who is willing to learn, work and have fun while positively contributing to the growth of the company. Specifically, we are seeking individuals with (or even without) administrative assi
Job Source: Accel LearningThe Family Support Center
New York, NY, United States
Description Administrative Assistant The Center for Family Support (CFS) mission is to provide support and assistance to individuals with developmental and related disabilities. We are the first agency in New York to achieve the Council on Quality and Leadership Certification (CQL). By achieving this certification, it shows our commitment and
Job Source: The Family Support CenterNew York, NY, United States
Job Title: Office Admin Assistant
Position Type: 11+ Months
Weekly Schedule for this position: Monday-Thursday 7:30Am to 3:00PM and Friday 8:00AM to 6:00PM
Location : New York city, NY - 10175 (Onsite)
Job Description
•Be part of the Facilities Team, assisting the Manager and Assistant Manager
•Reception duties
•Accounts Payables, Security Reports and Trackers
•Mail Processing
•Covering and training security
•Creating IT tickets
•Keeping inventory records and supplies up to date
Principle Accountabilities
•Answer and transfer calls for clients, using Avaya computer VOIP phone system.
a) Making sure all calls are transferred to correct locations, using phone log or address book.
b) Keeping phone log up to date, as clients change or employees exit.
•Handling company mail
a) Responsible for all mail and packages that comes in the office, (Fed Ex, UPS, Postal)
b) Scanning mail to certain team leads or managers
c) Distribute mail for those working in the office
d) Place mail by security for designated remote employees to pickup
e) Ensuring mail is correctly logged by the security guards
•Assisting Security guard as needed
a) Assist new security guard with training
b) Open ticket for IT to install; Outlook, Teams, Okta and basic computer programs
c) Email Facility Managers to add programs needed for reports and badging; CCTV, CCure, VMS
d) Sign in visitors and vendors or temp employees on VMS or Kiosk
e) Create badges as needed for new hires or employees losing badges
f) Covering guards every two hours, while they do their rounds
g) Request all monthly logs from security, the first of every month
h) Scan monthly reports to Facilities Manager; (IDF/MDF reports, visitor logs and Daily Rosters)
i) Keep all security reports in facilities cabinet
•Keeping Excel trackers up to date
a) Sustainability reports for Utilities, (PA American Water, UGI Natural Gas, UGI Electric
a. Need to be updated as bills arrive and submitted monthly
b) Yearly trackers accurately kept up to date
a. Checking all vendor invoices that arrive and send to FM and FM Assistant;
b. Send to account payables, US Imaging and person in charge of receiving invoices
c. Add to yearly tracker; shared office tracker and Genpact Facility tracker
•Respond to all emails daily
a) Respond to all emails daily in a timely manner, to resolve all concerns
b) Respond to emails from vendors, regarding invoices to be paid
c) Research why invoices have not be paid
d) Request invoices from vendors if not received
e) Look in vendors websites to pull up invoices monthly and forward to AP and FM
•Ordering supplies
a) Order office supplies from Staples as needed, with Facilities Manager approval first
b) Add order on excel tracker
c) Keep inventory of coffee supplies and order as needed, from Heathland.
d) Ensure Facilities Manager approves all supplies requisitions.
•Keep all files and supplies organized and locked in cabinets.
Regards,
Rahul Yadav
(408) 560-3956
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ReqRoute, Inc is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law. ( www.reqroute.com )
Email Alert for Office Admin Assistant jobs in New York, NY, United States
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