Human Resource Coordinator

Springfield, MA, United States

GENERAL SUMMARY

Supports and advises district and school-based administration on all human resource functions necessary for recruiting, hiring and retaining qualified, highly effective staff. Coordinates with district stakeholders and the MA Department of Elementary and Secondary Education in support of district Human Resource related functions.

ESSENTIAL DUTIES & RESPONSIBILITIES

The above position is illustrative of the tasks and responsibilities. It is not meant to be all -inclusive of every task or responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change.

Manages the substitute teacher system, including the recruitment, onboarding and payroll

Provides training and assistance to principals, principal clerks and other personnel regarding substitute teacher assignments

Provides support in creating and implementing initiatives to recruit and retain qualified and highly effective staff.

Provides weekly reports to administrators and other personnel

Maintains documentation and spreadsheets

Attends and prepares documents for meetings, trainings and workshops

Coordinates with colleges/universities for student teacher pre-practicums, observations and internship placements in district schools.

Assists with the districts pipeline programs

Attends job fairs

Assists with presentations

Assists with human resource departmental functions.

Performs related duties of a similar nature and level as assigned.

MINIMUM JOB QUALIFICATIONS

Education and Experience

Bachelor's degree in relevant field, 5 years of experience can be substituted for a degree

One to three years of relevant experience.

KNOWLEDGE, SKILLS, and ABILITIES Knowledge of School Committee policy related to Human Resources functions.

Knowledge of progressive discipline and grievance procedures for all groups.

Knowledge of the legal requirements related to Human Resources related functions.

Knowledge of district benefits and the ability to convey them to the candidates in a clear understanding manner

Ability to meet with colleges to create programs that will help to supply our district with highly qualifed teachers/substitute teachers

Ability to assist in ensuring the school operates within that allocation with regards to their staff

Ability to respond to accurately to emails

Ability to handle common inquiries or complaints

Ability to respond to questions from students, faculty, staff, and visitors

Ability to apply mathematical concepts for caluculation of payroll and other projects

Ability to effectively communicate with applicants and staff

Ability to define problems, collect data, establish facts, and draw valid conclusions

Ability to interpret an extensive variety of data and instructions in written, oral, schedule, mathematical, or diagram form and deal with several abstract and concrete variables

Ability to use (or learn to use) computer software and systems applicable to the position

Ability to follow oral and written instructions and procedures

Ability to collect, organize, and interpret data and prepare accurate records

Ability to maintain well-organized materials, files, systems and tools

Ability to adapt to changes in work situations and priorities

Ability to reason/analyze; use logic to identify and resolve problems

Ability to evaluate, organize, and summarize data and information

Ability to establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities

CORE KNOWLEDGE, SKILLS, AND ABILITIES Skill in utilizing interpersonal skills to relate and interact with a diverse population

Skill in detail oriented planning and able to set priorities, objectives, and meet deadlines

Ability to provide positive and effective customer service

Ability to adapt to and accommodate new methods and procedures

Ability to work independently or as a member of a team

Ability to apply listening skills, work under pressure, address conflict and solve problems

Ability to read, analyze and interpret standard, policies, procedures and regulations

Ability to effectively present information using attention to detail and accuracy

Ability to exercise good judgment

Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone

Ability to communicate effectively orally and in writing

PHYSICAL REQUIREMENTS

Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects.

WORKING ENVIRONMENT

This position requires employee be in an office or similar indoor environment.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The list is not all-inclusive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Springfield Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religious creed, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, handicap, or military service, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Reach out to Valerie Williams, the Senior Administrator of Talent and Diversity Development at [email protected]. She will be happy to answer any questions that you have.

Nondiscrimination Statement

The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, disability or military service or marital status. The Springfield Public Schools does not discriminate in admission to, access or treatment in its programs and activities on the basis of race, color, sex, gender identity, religion, national origin, or sexual orientation, disability or homelessness.

Title IX Notice of Nondiscrimination

Springfield Public Schools does not discriminate on the basis of sex in admission, administration of its educational programs or activities or employment. Springfield Public Schools is required by Title IX and its implementing regulations at 34 C.F.R. Part 106 not to discrimination on the basis of sex in admission, administration of its educational programs or activities or employment. The Senior Administrator of Human Resources, Kathleen O'Sullivan, Springfield Public Schools, 1550 Main St. Springfield MA, 01103, 413-787-7100, ext. 55428, has been designated as the employee responsible for coordinating Springfield Public Schools efforts to comply with and carry out its responsibilities under Title IX. Inquiries concerning the application of Title IX and its implementing regulations at 34 C.F.R. Part 106 to Springfield Public Schools may be referred to Kathleen O'Sullivan or to U.S. Department of Education, Office for Civil Rights, 400 Maryland Ave., SW Washington, DC 20202-1100, telephone 800-421-3481.