Executive Administrative Assistant

New York, NY, United States

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about.

Armanino is proud to be Among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work . We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don't check-out of life when you check-in at work. That's why we've created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas.

Job Responsibilities

Manage daily schedule and calendar of key activities including conference calls, executive lunches, scheduling appointments, conferences, and internal and external meetings.

Coordinate special events as well as assist with food orders, luncheon planning, and planning of other business related meetings as requested.

General client support with phone calls, emails and document preparation

Handle administrative tasks such as drafting correspondence, preparing reports, and presentations, maintaining files, managing expense reports and timesheets

Book travel and registration for meetings and off-site conferences

Welcome and greet client and visitors at the office

Manage Daily USPS regular and certified mail as well as FedEx mail, labels and billing

Maintain strict confidentiality of sensitive information and exercise discretion in handling confidential matters both internally and externally to the company

Requirements Minimum of 3 years of Executive Assistance experience or Minimum of 5 years of Administrative Assistant experience

Intermediate level Microsoft Office (Excel, Word, PowerPoint)

Flexible attitude and ability to deal well with changing assignments and priorities

Attention to detail and great organizational skills

Preferred Requirements Experience working in professional services

Armanino LLP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino LLP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Armanino LLP expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino LLP's employees to perform their job duties may result in discipline up to and including discharge.

Armanino LLP does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre-existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Armanino property and free of fees.

We are required employers to disclose the pay range and benefits summary for job openings in California, Colorado, and New York. Compensation Range for this position: $100,000 - $135,000. Compensation may vary based on skills, role, and location.

Armanino has a robust offering of benefits, including: Medical, dental, vision

Generous PTO plan and paid sick time

Flexible work arrangements

401K with Profit Sharing

Wellness program

Generous parental leave

11 paid holidays

For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance

To view our Consumer Notice at Collection for job applicants, please visit: https://www.armanino.com/terms/ccpa-employee-notice/

We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.