Lab Manager

Seattle, WA, United States

Lab Manager

M_PEDS-ADMIN-CORE-RESEARCH

Full Time

78558BR

Job Summary

Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

The Administrative Lab Coordinator will be a key administrative team member in facilitating and overseeing the day-to-day operations of the shared facilities and space logistics in the building for the Department of Pediatrics faculty, research labs, research staff and appointed volunteers. The incumbent will work under the guidance of the Research Manager and Division Administrators and work closely with the Director of Laboratory Research for Oakland.

Responsibilities

Function as a resource/project manager

Acts as department representative for special projects related to department facilities; actively participates on committees and meetings.

Provide faculty support for group activities (candidate interviews, floor meetings, conference room, etc.)

May assist with maintaining and updating space inventory.

Work with facilities, vendors, and any outside persons dealing with the floor maintenance or lab interactions.

Act as the liaison for the research labs and the building management team, including submitting and following through on facilities work orders.

Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies for running labs safely.

Responsible for managing shared lab purchasing, allocating shared lab purchases, and working with each individual lab in reconciling purchase orders.

Facilitate vendor outreach for issues with shipments or missing/damaged items and return

Facilitate equipment procurement, receiving, drop-off, and installation and repair

Assist with Emergency Action Plan

Track and facilitate MTA's and interactions with consultants or outside labs. Serve as equipment custodian, being point of contact for service maintenance contracts for shared equipment. Responsible for communicating and coordinating repairs with various vendors

Conducts regular periodic rounds to inspect areas for security, fire, and accident hazards and takes appropriate action as required, including reporting infractions of fire, and building codes, building rules and other building irregularities to management.

Works with Division Administrators on HR coordination tasks. Oversee new hire personnel paperwork and act as the liaison between lab members and HR.

Responsible for purchase orders for shared lab materials, scientific equipment, office supplies & services, and negotiates the best prices for supplies and addressing any issues with orders.

Process reimbursements on behalf of faculty, as needed

May assist with Asset Custodian duties.

Coordinate Training, education and planning for faculty and lab occupants. Provide training on procurement and other campus systems.

Perform Other duties as assigned

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Pediatrics is one of the largest and most complex departments in the School of Medicine. The department is comprised of 18 divisions employing over 300 faculty, 83 fellows, 84 residents, 31 Post Docs and non-faculty academics and 170 staffs. The Department has annual clinical income from inpatient and outpatient activities totaling over $90 million and annual extramural funding (contracts and grants) exceeding $40 million. The department ranks 17th in the nation among Pediatric departments for funding from the National Institutes of Health.

The Department's clinical enterprise is based at the 183-bed UCSF Benioff Children's Hospital San Francisco, the 191-bed UCSF Benioff Children's Hospital Oakland, Mount Zion, Zuckerberg San Francisco General, and at a number of outreach clinics throughout Northern California, providing the Department with an unsurpassed opportunity to meet the needs of infants, children, and young adults throughout the Bay Area. In 2019, UCSF Benioff Children's Hospitals ranked in all 10 children's specialties in U.S. News and World Report.

Required Qualifications

Bachelor's degree in related area and / or equivalent experience / training

Minimum 3 years of related experience

Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills

Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines

Ability to use discretion and maintain confidentiality

Strong skills in short-term planning, analysis, problem-solving, and customer service

Preferred Qualifications

Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management

Solid knowledge of common University-specific computer application programs

Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Administrative Support

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Oakland, CA

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday-Friday 8:00am-5:00pm

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