Executive Assistant

This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range $85,000.00/yr - $100,000.00/yr

Direct message the job poster from Vaco by Highspring

Executive Assistant

Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership. This role emphasizes tactical execution and day-to-day coordination, requiring someone who can anticipate needs, manage complex schedules, and ensure seamless operations. The Executive Assistant will serve as a key liaison between internal teams and external stakeholders, helping to streamline communication and logistics across the organization.

Key Responsibilities: Manage complex calendars, schedule meetings, and coordinate appointments.

Organize travel arrangements, including flights, accommodations, and itineraries.

Take initiative to identify and resolve scheduling conflicts, anticipate needs, and streamline daily operations.

Handle confidential information with discretion and professionalism.

Coordinate onsite meetings and events, including logistics and catering.

Serve as the first point of contact for internal and external communications.

Maintain office supplies and ensure the executive workspace is organized.

Support special projects and initiatives as assigned by leadership.

Qualifications: Bachelor's degree in Business Administration or a related field is preferred.

Proven experience as an Executive Assistant or in a similar administrative role.

Excellent organizational and time management skills.

Strong written and verbal communication abilities.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Ability to work independently and prioritize tasks in a fast-paced environment.

High level of professionalism and discretion.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Seniority level Seniority level Mid-Senior level

Employment type Employment type Full-time

Job function Job function Administrative

Industries Services for Renewable Energy

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