Executive Assistant

Aphora Health is a rapidly growing healthcare services and software company based in Morrisville, NC. We serve self-insured employers and individuals across the U.S., transforming pharmacy benefits by slashing prescription costs through a blend of pharmacy sourcing and AI-driven analytics. Our company is founded on delivering transparent pricing, seamless integration, and high-touch care navigation to ensure better access, significant savings, and uninterrupted care across specialty, brand, and generic medications. Our mission is to make prescription medications more affordable, accessible, and easier to navigate, without compromising quality or support.

Position Summary: We are seeking a highly organized and detail-oriented Executive Assistant to join our team. In this role, you will manage schedules, coordinate meetings, handle communications, and assist with documentation and process tracking. The ideal candidate uses discretion, is proactive, tech-savvy, and thrives in a fast-paced startup environment.

Key Responsibilities: Manage calendars, schedule meetings, and coordinate travel logistics

Coordinate meetings and events, including venues, catering, supplies, room setup

Prepare and edit correspondence, reports, and presentations

Attend designated executive, leadership and operational meetings

Maintain accurate, organized records of key discussions, decisions, action-items and follow-up requirements

Follow executive direction regarding sensitive or confidential discussions

Maintain digital filing systems and ensure documents are up to date

Manage office supply inventory, restocking, and organizing materials for the team

Assist with onboarding and administrative processes for new team members

Build administrative processes and/or improve existing workflows

Serve as a point of contact for general inquiries and internal support

Perform other administrative duties as assigned

Qualifications: 5years of administrative, executive support or comparable professional experience

Experience directly supporting executives preferred

Experience managing confidential healthcare or financial information (HIPAA awareness)

Exceptional organizational and time-management skills with the ability to manage and properly prioritize multiple competing demands

Excellent written and verbal communication skills

Strong proficiency in Microsoft Office, Docusign, and virtual meeting tools

Strong technical aptitude with the ability to quickly learn new software and tools

Comfortable working independently

Highly responsive and works with a sense of urgency

Competitive pay

Health, dental, and vision insurance (full-time only)

Paid time off and holidays (full-time only)

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