Human Resources Assistant (Information Systems)

Washington, DC, United States

Summary DFC ranked a Best Places to Work in 2022. This is a Recent Grad appointment in the Pathways Program. Selected individuals are placed in a dynamic one year development program in the excepted service designed to lead to a competitive civil service career in the Federal government. Upon successful completion of the Program requirements, selectee may be non-competitively converted to a: Human Resources Assistant (Information Systems), GS-0203-08 FPL 09 Responsibilities Serves as an authoritative source on processing procedures for processing actions using the Federal Personnel/Payroll Processing System (FPPS). Processes the full range of human resources transactions, including novel and complex actions, related to recruitment and placement, classification, promotions, within-grade increases, and separations. Determines related actions required and prepares documents related to each case. Assures that required information is input in relevant fields and screens. Serves as a point of contact for the integrated human resources and payroll system (FPPS), the time and attendance system (Quicktime), Employee Express, and eOPF. Provides assistance to all DFC employees in assigned offices and answers questions about basic functionality of the systems and can provide resets passwords upon request. Troubleshoots problems and interfaces with the HRIS Specialist to resolve more complex issues. Maintains electronic Official Personnel Folders (eOPFs). Audits eOPFs for proper placement of all necessary documentation and verification of servicing computation dates. Serves as the Master Timekeeper and Point of Contact (POC) for the time and attendance system for assigned offices. Requests and cancels Time and Attendance (T&A) User IDs for timekeepers and certifiers and sets up T&A employee profiles; resets passwords; advises timekeepers of T&A submission deadlines. Conducts new employee orientation. Provides new hires instructions for completing personnel forms, provides detailed information about agency policies and procedures related to timekeeping, within grade increases, and other relevant employment information. Ensures forms are completed and processed accurately and timely. Understands the difference between appointment types (i.e. Career, Career-Conditional, Transfer, Student Appointments) and answers questions from employees accordingly. Keeps new employee orientation materials (presentation, OHRM intranet site, etc.) current and reviews the process to ensure it is efficient and effective. Utilizes the agency's staffing case management tool (USA Staffing) to retrieve new employee resumes, position descriptions, and other relevant forms (e.g. transcripts) when establishing the employee's eOPF and to initiate Onboarding in the agency's Onboarding Tool (Service Now). Please Note: This is not a Bargaining unit position. Requirements Conditions of Employment Qualifications Who May Apply: US Citizens that are Recent Graduates In order to qualify, you must meet the education or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience equivalent to the GS-06 grade level in the Federal service that demonstrates your ability in one or all of the following: Assisting with New Employee Orientation sessions for federal employees to include collecting mandatory forms and answering questions. Using an automated human resources and payroll processing system to process personnel actions related to staffing and pay. Using an automated timekeeping system to process timecards. Using eOPF to manage and index employment records. Applying human resources regulations, policy and procedures related to process appointment, separation, and other employment changes. OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Human Resources OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/ Education This job does not have a specific education qualification requirement, but you must have completed a qualifying degree within the previous two years, you may apply. If you are a veteran who was prevented from applying during the 2-year period due to your military service, you may apply if your degree was completed within the last 6 years. Enrolled students: If you will complete your degree requirements no later then 120 days from the close of the announcement, you may apply. Additional Information If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility showing type of discharge/character of service. If you are claiming 10-point veterans' preference, you must submit documentation from the Departments of Veterans Affairs (VA) showing type of discharge/character of service and your disability percentage. You may also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the documents listed in this form to support the claim for veteran preference. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans. Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/verify/). Telework Suitability: The duties of this position is suitable for telework. The selectee may be allowed to telework with supervisor approval and if they meet the eligibility criterion in the 2010 Telework Act. Stipulations of Employment: The duration of an excepted service appointment in the Pathways Program is a trial period. Appointees must sign a Participant Agreement that sets forth the expectations for the Pathways Program. Appointment under the Recent Graduates Program may not exceed two years. Appointees may be non-competitively converted to the competitive service after successful completion of at least one year of continuous service, in addition to all of the requirements of the Recent Graduates Program. To be eligible for conversion, Recent Graduates must: Successfully complete at least one year of continuous service in addition to all requirements of the program; Meet the qualification standards for the position to which the Recent Graduate will be converted; Meet DFC-specific requirements and expectations as specified in the Participant's Agreement; and Perform their job successfully. EXPECTED TRAINING AND DEVELOPMENT: Mentorship throughout the program; Individual Development Plan to create and track Recent Graduates' career planning, professional development, and training activities; At least 40 hours of formal, interactive training each year of the program; Positions offer opportunity for career advancement. Work Schedule: This position allows for a flexible work schedule. Miscellaneous: DFC uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit http://www.uscis.gov/e-verify. This vacancy announcement may be used to fill similar positions within 90 days. Selection will be made at the GS-7 level, promotion up to the full performance level may be made without further competition. However, promotion(s) will depend on the performance of the incumbent and are not guaranteed.