Senior Contract Administration Manager

Culver City, CA, United States

Senior Contract Administration Manager (Sepulveda Finance & Accounting)

This position is remote, and it is eligible for the 9/80 flex work schedule. The pay range for this position is between $99,855 - $110,950 annually.

About Didi Hirsch

Didi Hirsch Mental Health Services has been a national leader in whole-person mental health, crisis care, and substance use services since 1942 and is home to the nation's first Suicide Prevention Center. We are a nonprofit organization providing care to nearly 200,000 people annually across our programs. Didi Hirsch has deep roots in community-based mental health and a commitment to providing culturally responsive services that are just and equitable.

As an organization, we value equity, diversity, and inclusion. More than 1,000 dedicated employees and volunteers make Didi Hirsch's work possible. We intentionally recruit and retain a workforce that is reflective of the communities we serve and strive to cultivate a sense of belonging for them. We embrace employees and candidates from all backgrounds who want to help make this vision a reality.

Summary

Assist in the management and oversight of the company's contractual agreements, while maintaining the highest standards of professionalism and confidentiality.

Primary Duties

Review all terms and conditions for proposed vendor agreements, government contracts, grant awards and other agreements to ensure:

terms align with agreed responsibilities and deliverables.

Agency interests are protected.

Agreements meet Agency standards and best practices.

Work with CFO to ensure all business terms in the contract accurately reflect the terms negotiated with the contracting party.

When appropriate consult with outside legal counsel to ensure Agency interests are protected and agreements comply with relevant laws and regulations.

Be the primary liaison with government and non-government partners on all contract administration matters.

Coordinate contract-related activities including budgets, funding needs, invoicing, reporting and executive review.

In coordination with the CFO, resolve contractual business issues on behalf of user departments and project teams.

Ensure all deadlines for finalizing contracts, renewing contracts and giving notice of cancellation are met.

Maintain an intimate working knowledge of all agency contracts, primarily all provisions that relate to revenue recognition.

Work with other finance team members in the preparation of accurate, financial, and statistical reports to be used to monitor earned contract revenues and project expected contract earnings.

Work in liaison with other division and program management to provide timely and accurate financial and operational information and reports for managing and controlling operational programs within contract parameters.

Provide formal and informal training to user departments to facilitate effective use of systems and compliance with Company-wide purchasing and contracts programs and policies.

Takes lead in the successful implementation and effective utilization of the contract management technology selected by the agency.

Position Requirements

S. Degree in Business Administration with at least five years of supervisory and management experience.

5+ years of experience in taking the lead in contract negotiation and contract analysis for an organization.

5+ years of experience with government contract requirements and reimbursement method.

Experience in contract financial analysis.

A working knowledge of accounting principles.

Possess superior attention to detail in order to identify inconsistencies in contracts.

Outstanding ability to develop, document and implement systems that promote efficiency and accountability.

Exhibit strong organizational and time management abilities.

Excellent computer skills, including preparation of complex spreadsheets highly desired.

Excellent oral and written communication skills, including the ability to convey technical information to people at all levels of the organization.

Ability to adapt to changing needs by acquiring new skills and knowledge.

A commitment to team objectives and Didi Hirsch values.

Our Vision

A future where everyone has equitable access to care and is empowered to achieve optimal mental health and well-being.

Our Mission

Didi Hirsch provides compassionate mental health, substance use, and suicide prevention services to individuals and families, especially in communities where discrimination and injustice limit access.

Core Values

Excellence: We are constantly innovating, learning from the communities we serve, and applying the latest research to advance best practices. We uphold the highest ethical standards to ensure we are providing compassionate and excellent care.

Diversity & Inclusion: We value diversity of background, experience, and ideas, committing to a workforce representative of the communities we serve. We celebrate differences and prioritize creating a sense of belonging.

Equity: We are dedicated to maintaining equitable practices in our healthcare delivery and workplace culture, and we work to dismantle disparities and discrimination within both systems of care and society.

Well Being: We are devoted to the well-being of our staff, volunteers, and communities, and believe healthy teams lead to healthy clients.

Advocacy: We advocate across all levels of government and use our voice to reduce barriers to care, including stigma, systemic racism, and parity across payers, with the goal of access to high quality, integrated healthcare for all.

Community Engagement: We build partnerships in the community and across sectors to create a more inclusive and responsive mental health ecosystem and enhance greater accessibility to care and support.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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