Communications Coordinator

Washington, DC, United States

Opportunity

This is an excellent opportunity for someone with strong organizational skills and an interest in production and planning processes for communications products and events. As the Communications Coordinator, you will track and work to streamline EI's communications work processes to make the most of resources and ensure the timely delivery of projects and assignments.

Are you passionate about delivering exceptional communications support to drive enduring change?

Do you want to work with a creative, cross-cutting team in a purpose-driven company?

Are you eager to identify and implement process improvements that boost team efficiency and project impact?

Purpose and Need

As part of EI's Communications Service Line, the Coordinator is responsible for supporting communications work across EI's projects and internal operating units, scoping and tracking current and upcoming Communication Service Line assignments to ensure the production of leading-edge, high-quality communication tools and products. The candidate must have the ability, skills, and experience to independently carry out tasks, using sound judgment and leveraging the guidance of the Communications Service Line Lead, technical experts, and project management teams.

The Communications Service Line Coordinator will have the opportunity to learn and apply their expertise in communications to achieve Environmental Incentives' purpose through the implementation of U.S. government contracted work.

If you enjoy tackling complex coordination needs, setting clear, actionable paths for team members, managing adaptively in response to emerging priorities, and solving problems, please apply. Over time, responsibilities may shift as new needs and priorities emerge in our organization. This position reports to the Communications Service Line Lead.

About Environmental Incentives

At Environmental Incentives, LLC (EI) our purpose is to create the conditions for human and natural communities to thrive. We do this by helping our partners improve the performance of conservation and development programs. Our clients trust us to design and support implementation of programs that (1) use evidence to develop effective strategies within complex systems, (2) center local stakeholder experiences and facilitate collective action, and (3) produce results that support learning about what works. Environmental Incentives is a certified B Corporation with offices in Washington, DC, South Lake Tahoe, San Diego, Nairobi, and Lima (pending registration). Our remote staff and consultants are based in multiple states within the U.S. and across five continents.

Responsibilities

Ensure smooth communication and collaboration among team members by coordinating project timelines, deliverables, and milestones.

Assign tasks and responsibilities to team members based on their skills and availability, refining resource use across various projects.

Develop and keep project timelines, ensuring that tasks are completed within deadlines and adjusting schedules as needed.

Streamline communication processes and workflow to enhance efficiency, minimizing bottlenecks and maximizing productivity.

Implement systems to track and report the status of projects, providing regular updates to stakeholders on progress and potential roadblocks.

Collaborate with the project teams to watch project budgets, ensuring resources are used efficiently, and costs are within the given budget.

Maintain comprehensive project documentation, including project plans, timelines, and reports.

Look for process improvement opportunities and implement changes to enhance the team's efficiency and effectiveness.

Maintain open communication with team members to ensure a cohesive and collaborative work environment.

Provide administrative support, including scheduling meetings, managing calendars, and handling basic correspondence.

Qualifications

Minimum Qualifications

Bachelor's degree and 1+ years relevant experience; a master's degree or equivalent combination of education and experience.

Demonstrated administrative experience managing multiple tasks.

Experience in basic budgeting.

Preferred Qualifications

Experience with Monday.com or similar systems.

Experience providing administrative support to multiple team members, consultants, clients, and stakeholders.

Experience in supporting USAID-funded projects.

Experience working in multi-cultural environments and building effective relationships with clients and colleagues, including managing processes with colleagues with more experience.

Professional proficiency in Spanish, French, or other languages.

Knowledge, Skills, and Abilities

Ability to multitask, meet urgent deadlines, and adapt to changing priorities.

Proactive attitude with a willingness to take on new challenges and responsibilities.

Effective time management skills to meet deadlines and prioritize tasks efficiently.

Ability to solve operational problems and evaluate options based on relevant information, resources, well-rounded experience, and knowledge.

Ability to collaborate with, listen to, respect, and celebrate the contributions of others, including others of diverse cultural backgrounds.

Highly organized with excellent verbal and written communication skills, and strong facilitation and copy-editing skills.

Advanced to expert knowledge of MS Office suite (particularly MS Word, Teams, PowerPoint, and Excel) and Google Suite (Gmail, Calendar Google Drive/File Stream, Sheets, Docs).

Base Station

This opportunity is a full-time position. The position will be based in Washington, D.C. Environmental Incentives is implementing a hybrid work model in which employees are required to work in the office two days per week.

COMPENSATION AND BENEFITS

The starting salary range for this position is $52,000-$60,000 per year.

Environmental Incentives also offers a competitive benefits package that includes:

100% employer-funded medical, dental, long-term and short-term disability, and life insurance for employees, and the option to enroll in supplemental life insurance.

Highly competitive 401k contributions that start on day one of your employment and include environmentally responsible investment options.

Generous vacation, holiday, and sick time. You'll also get paid time off opportunities each year to vote and volunteer at a charity of your choice!

How to Apply

Please submit your application no later than June 30, 2024 . On a rolling basis, we will review CVs and contact qualified candidates for additional information.

ENVIRONMENTAL INCENTIVES IS AN EQUAL OPPORTUNITY EMPLOYER

We are committed to developing an inclusive work environment for all employees, where diversity of thought, style, culture, and skill is valued in support of individual performance and potential, as well as our business goals and mission. We prohibit discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or and other characteristic protected by federal, state or local laws.

Reasonable Accommodation :

Applicants with disabilities may contact Environmental Incentives coordinators via telephone, e-mail, and other means to request and arrange for accommodations. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact Human Resources:

Aleedra Straughter

Chief People Officer

Phone: (771) 210-1173

E-mail: [email protected]

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