Laboratory Manager

Cambridge, MA, United States

Basic Qualifications

College degree, a minimum of 3 administrative years' experience in university/research setting, and federal grant and contract management or financial oversight experience required.

Additional Qualifications and Skills

We are seeking a highly organized, detail-oriented self-starter who will thrive in a fast-paced environment and enjoy the challenge of wearing multiple hats to support world-class science. Strong analytical and problem-solving skills are essential to effectively manage complex budgets and projects. Demonstrated proficiency in Excel and excellent written and verbal communication abilities are needed to interface with diverse stakeholders. This is a hands-on administrative role supporting world-class science, not a research position.

Additional Information

Chemistry and Chemical Biology is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - including fostering respect for all and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the department's mission, objectives, and core values, please visit our website here.

All formal offers will be made by FAS Human Resources

We are unable to provide visa sponsorship for this position.

Benefits : We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:

Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Commitment to Equity, Diversity, Inclusion, and Belonging : Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Position Description

Administrative Duties:

Manages all administrative operations for the research group. Manages large, complex portfolio of grants, and all non-sponsored funds. Responsible for pre-award grant development and for meeting grant submission and reporting deadlines. Coordinates progress reports for funding agencies. Approves all expenditures, allocates/reallocates expenses based on deep knowledge of lab activities and in compliance with sponsored budgets and HU policies. May manage non-sponsored funds. Designs administrative systems and standard operating procedures. Maintains a high-level understanding of financial reports and projections provided by department finance office and advises PI on resource allocation. Assists with effort reporting and research compliance, in collaboration with PI and Research Portfolio Manager. Oversees general IT support for the lab. Responsible for administrative functions of supporting PI: travel arrangements, calendar, reimbursements, letter writing, and more. Performs other responsibilities as required.

Project Management:

Serves as primary resource for HU/FAS policies and procedures for faculty, staff, and affiliates of the lab. Takes lead in developing, planning, and setting up new lab spaces. Oversees use of lab space, facilities, and IT support as pertains to individual projects. Provides support and assistance to research staff for all aspects of project planning/management, including assisting the researchers in finding the materials/supplies to conduct the work; ensuring all lab equipment is functional. As needed, monitors lab safety, including tracking of chemicals and hazardous materials and controlled substances and enforcing PPE policy as well as ensuring all researchers receive proper safety training and follow lab procedures as it relates to their specific research, in partnership with research staff. Ensures shipping safety and administers Harvard IP and Export Control policies during transport of materials by completing Material Transfer Agreements. Negotiates with vendors. Provides administrative support to track lab notebooks and research data to ensure all patentable research is clearly documented.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Physical Requirements Sitting using near vision use for reading and computer use for extended periods of time

Lifting (approximately 20 to 30 pounds), bending, and other physical exertion

Working Conditions

This is a hybrid position with an office located on campus in Cambridge, MA. This position is required to work in-person on campus four days per week during the 90-day orientation and review period, and thereafter a minimum of three days per week. Specific days and schedule will be determined between the employee and their manager.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Job Summary

This role focuses on managing the administrative, operational, and financial aspects of a dynamic ~25-member research laboratory under broad direction of a faculty principal investigator. This is not a research position.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only).