OPEN RANK: Pre-Award Research Senior Coordinator OR Specialist
Baltimore, MD, United States
OPEN RANK: Pre-Award Research Senior Coordinator OR Specialist - (240000TS) The University of Maryland School of Medicine, Department of Diagnostic Radiology and Nuclear Medicine has an exciting opportunity for a seasoned professional to serve as a senior pre-award coordinator or a pre-award research specialist for a busy and expanding research department. This position requires an individual who is a self-starter, resourceful, and can anticipate "next steps." The successful candidate will be able to accomplish this, in part, by having a positive attitude, excellent interpersonal and communication skills, being detail-oriented, and being able to plan, organize, prioritize, and execute complicated and continuing assignments without instruction and minimal supervision.
This position has direct reporting to the Director of Contracts and Grants. This position is eligible for partial telework. The candidate selected will be expected to function as part of the department's administrative team to provide the highest possible support to investigators. A regular on-campus presence is expected.
BENEFITS (Exempt Regular):
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous paid leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).
UMB is Ranked Among the Best Employers for Diversity by Forbes 2022 & 2023.
PRIMARY DUTIES:
Oversee the Pre-Award contract and grant preparation of proposals and application submissions. Ensure proposed terms and conditions are in compliance with applicable regulations and meets all deadlines.
Senior Pre-Award Research Coordinator
* Assist in finding grant or contract opportunities for faculty. Maintain data and other informational resources. Review funding opportunities and notices announcement for administrative requirements and provide the groundwork for the application required documents.
* Provide assistance to faculty in interpreting simple and complex award terms and conditions. Maintain best financial practices to assure compliance with sponsor requirements, university policies and procedures, and Federal, State, and sponsors guidelines. Review application forms, contract templates, correspondence and selected agreements for presentation of information. Collaborate with PI to develop project plan by interpreting policy and procedure.
* Review requirements for the application and funding processes. Prepare guidelines for the submission. Assist faculty in writing grant applications and contracts proposals.
* Gather and prepare grant and contract line by line budget for submission and application in line with applicable polices. Develop timeline to meet submission deadlines and checklist of required documents
* Navigate the subcontract process through University Systems, and provide groundwork to partners to ensure partnership is in compliance. Assist in negotiations and recommendations or modifications to grants, contracts, and subcontract agreements.
* Generate reports to demonstrate faculty current profile. Analysis trends and make recommendations for other funding sources.
* Oversee the submission of external documents or agreements to sponsoring company or funding agency. Ensure receipt of the institution copy of all submittal and copies of final document/agreement. Provide internal follow up/tracking system for campus projects. Generate required documents checklist for grant application.
* Submit and generate contract and grant reports in a timely manner in the financial planning for the University routing database. Review reports for accuracy and address items as needed.
* Identify and alert potential issues in the proposal or application process and assist in resolution. Evaluate processes to determine trends to improve routing of grant applications. Provide suggestions to improve process.
* Provide administrative support in preparation and submission of contracts and grants.
* Perform other duties as assigned
Pre Award Research Specialist
* Provides advanced oversight of the Pre-Award process that includes contract and grant preparation of proposals and application submissions. Ensures proposed terms and conditions follow applicable regulations. Interacts with sponsor and administrative offices to problem-solve pre-award activities. Provide input to develop policy statements and annual project plan.
* Prepares grant and contract budget and application. Finalizes documents for submission. Validate proposal error and/or warnings. Knowledgeable in all funding mechanisms. Provide guidance on staffing and budgetary requirements.
* Interpretation of Federal Policy / University requirements to ensure compliance and adherence to those policies.
* Review sponsor guidelines and request for proposals, interpret and communicate compliance and eligibility information to research faculty and staff
* Provides PI and management with adhoc reports in support of strategic plan.
* Identifies issues and resolves independently. Anticipates roadblocks and able to independently resolve.
* Develops evaluation criteria for review of grant and contract applications. Reviews and interprets funding agency guidelines and regulations and advises faculty as to policies and procedures of those agencies as well as those of the state and University.
* Independently prioritizes processes to ensure timelines are met.
* Interacts directly with designated sponsor representatives to clarify ambiguous terms and conditions, and to request supplemental funding, no cost extensions, and other administrative requests.
* Identify future funding opportunities and work with PI to identify research components
* Provides consultation, advice, and directions to all level staff and faculty regarding grant and/or contracting issue resolution
* Generates standard budget revisions, in collaboration with PI and post award accounting, for no-cost extension, carryover, and budget modification prior approval requests
* Translates program requirements into contract terms in consultation with PI/ Management Identifies, develops, and ensures contract requirements contain quantifiable specification and measurable performance criteria. Validates the performance criteria will meet the requirements.
* Seek information to obtain better understanding of processes. Identifies inconsistencies in process and develops suggestions for improvements to ensures higher quality processes in conjunction with the Office of Research of Development.
* Provide insight in definition of partnership. Establish review criteria to understand if partnership is a vendor vs. subcontract, providing guidance on proper mechanism.
* Develops timeline to meet submission deadlines and checklist of required documents and adjusts timeline to adapt to change. Adhere to set timelines
* Ensure that grant proposals include adequate effort for personnel, in consultation with the PI
* Interprets data for the purpose of determining past financial performance to develop and prepare proposal budgets that reflect historical and projected project expenses
* Provides administrative support in preparation and submission of standard contracts and grants.
* Perform other duties as assigned
Qualifications MINIMUM QUALIFICATIONS:
Senior Pre-Award Research Coordinator
Education: Bachelor's degree.
Experience: Four (4) years of accounting, budget, contract, grant or research administration.
Certification/Licensure: Certified Research Administrator (CRA) or Certified Public Accountant (CPA) preferred.
Other: Financial disclosure reporting required by State of Maryland Ethics Committee. Related experience may be substituted for education.
Pre-Award Research Specialist
Education: Bachelor's degree.
Experience: Five (5) years of accounting, budget, contract, grant or research administration
Certification/Licensure: Certified Research Administrator (CRA) or Certified Public Accountant (CPA) preferred
Other: Financial disclosure reporting required by State of Maryland Ethics Committee. Related experience may be substituted for education.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
HIRING RANGE: $73,000 - $78,000 per year for Senior Coordinator/ $78,000 - $85,000 per year for Specialist (Commensurate with education and experience)
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected] .
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact [email protected] . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
Job: Reg or CII Exempt Staff - E1417E Employee Class : Exempt Regular Full Time/Part Time: Full-Time Shift: Day Job Financial Disclosure: Yes Organization: School of Medicine - Diagnostic Radiology Job Posting: May 29, 2024 Unposting Date: Ongoing
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