Program Coordinator

Baltimore, MD, United States

Date:

May 28, 2024

Position:

OrchKids Program Coordinator

Department:

OrchKids

Reports to:

OrchKids Program Manager

Classification:

Part-Time, Non-Exempt, Hourly

Dates:

September-May, July (some dates in June/August)

Location:

Baltimore, MD

THE BALTIMORE SYMPHONY ORCHESTRA and ORCHKIDS

For over a century, the BSO has been recognized as one of America’s leading orchestras and one of Maryland’s most significant cultural institutions. As the largest cultural institution in Maryland, the BSO is internationally recognized and locally admired for its innovation, performances and recordings, and educational community initiatives including OrchKids.

OrchKids uses music as a vehicle for students to develop 21st century skills (creativity, collaboration, leadership, etc.) that are transferable to all areas of their lives. Marin Alsop, Music Director Laureate of the Baltimore Symphony Orchestra and OrchKids Founding Director, shaped OrchKids into the cornerstone of the BSO’s community engagement efforts across the city with her artistic leadership and direction. OrchKids was founded in 2008 with 30 students at one elementary school with seed funding from Marin Alsop and Founding Donors Rheda Becker and Robert E. Meyerhoff.

OrchKids now works with seven schools in Baltimore City, serving over 1,800 children from Pre-K through 12th grade during school, after school, and in weeklong workshops.

In collaboration with several community partners OrchKids provides music education, instruments, academic assistance, meals, mental health resources, connection to social services, as well as performance and mentorship opportunities at no cost to students and families. OrchKids is an acknowledged leader in the El Sistema and social-change through music movement throughout the world.

JOB SUMMARY

The Program Coordinator plays an integral role in assisting with all aspects of the operational, logistical, and administrative implementation for the Baltimore Symphony Orchestra’s OrchKids program. The Program Coordinator’s primary responsibilities will be site based and the position requires strong organizational skills and strong child management experience.

The Program Coordinator will serve as one of the point persons for maintaining all record-keeping for the site and facilitating day-to-day program components.

The Program Coordinator will also work closely with the Lead Program Coordinator, under the direction of the Program Manager, to sustain the healthy function of the site and all site-based procedures. This position will have occasional evening and weekend responsibilities and also works collaboratively with all OrchKids staff across sites.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Run Daily Programming

Assist in the pickup and dismissal processes during afterschool programming

Manage children during after-school programming, especially in transitions between classes (i.e., snack, bathrooms, lining up, hallways)

Assist teachers during class time with behavior management and student office referrals

Assist in equipment setup and cleanup for daily programming

Implement the food service program (snack and supper) in coordination with team members

Facilitate the tracking and recording of OrchKids student attendance

Coordinate the sign-in and sign-out process of OrchKids instruments

Work closely with Program Manager and site based team to implement consistent behavior management system

Maintain detailed documentation of student behavior on weekly basis via online database and direction communication with Program Manager

Ability to chaperone and manage large groups of students of all ages and ensure smooth transitions in field trips, special events, and performances

Implement positive behavior management techniques and strategies

Collaborative Planning

Work closely with the site based team to assist in developing, refining, and implementing all logistics of during and after-school programming

Provide artistic and logistical input for planning of all site based concerts, field trips, special events, and performances

Assist with collecting enrollment and managing OrchKids student records on a daily basis

Assist in communicating with the OrchKids Artistic and Program Operations Manager to resolve supply needs for daily programming and special events

Assist with family, parental and school staff communication as needed

Inventory Maintenance

Assist in maintaining site based inventory including clothing, office, and programming supplies

Assist in tracking and maintaining instrument and music inventory, equipment, and other supplies at site

Track and address facility needs for program

Assist in equipment transport, loading/unloading, and setup for concerts, guest artist performances, and special events at OrchKids school sites and concert venues

Design and create bulletin board, classroom environment decorations, and visual teaching tools as requested by teachers and site administrative team

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences of relief, to equalize peak work periods, or otherwise to balance the workload.

QUALIFICATIONS AND CAPABILITIES

Strong child management skills

Handle emergencies calmly and using good judgment

Strong commitment to the philosophy of social change through music

Ability to work effectively with people of diverse backgrounds

Exceptional planning and organizational skills in a fast-paced, multi-tasking work environment

Ability to both take initiative, work independently with minimal supervision, as well as work collaboratively with colleagues in a team-oriented environment

At least 2 years of experience working in a mentorship and/or education capacity,

with elementary/middle school age children preferred

Experience managing and organizing large crowds of people (specifically school-age students)

Experience in event planning and management

Proficient in all Microsoft programs, and ability to learn other software programs as needed

Secondary School Education, GED or equivalent work experience; Bachelors in Music, Music Education, Education, Arts Administration, or Social Sciences preferred, but not required

Formal music training or enthusiasm for music education

Ability to work nights and weekends

Spanish-English bilingual is highly preferred for work at Highlandtown Elementary/Middle School #215. Bilingual NOT required to work at Mary Ann Winterling Elementary School.

Ownership of a vehicle is highly preferred

Successful completion of a background check

HOW TO APPLY

Please submit a cover letter and resume to [email protected]

No phone calls. Applications are currently being received on a rolling basis and candidates will be contacted based on openings and qualifications.

OUR CULTURE AS AN EQUAL OPPORTUNITY EMPLOYER

The Baltimore Symphony Orchestra and OrchKids use the BSO mission and shared values (Appendices) to govern decisions, actions, and behaviors. These values guide how we conduct our work and professional relationships: Creativity, Respect, Excellence, Education/Engagement, and Diversity. We are focused on a people-first culture for our patrons and our entire BSO family.

The BSO is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, differing physical abilities, genetic information, age, parental status, military service, other non-merit factors.

APPENDIX I:

ORCHKIDS MISSION

OrchKids provides Baltimore youth with equitable access to community-based, high-quality music instruction and programming that teaches musical and social skills transferable to all areas of their lives.

_________________________

APPENDIX II:

BSO SHARED VALUES

In October 2021, the BSO Board of Directors approved the following shared values, or “BSO Creed”:

CREATIVITY

We believe the BSO is first and foremost an artistic institution that is dedicated to the finest creative musical expression.

We seek to facilitate opportunities for creative approaches that allow musicians, staff, board, and partners to collaborate to serve our mission.

We strive to inform all decisions with our commitment to innovation and continuous improvement.

RESPECT

We believe the BSO should value, appreciate, and treat all individuals – patrons, staff, musicians, guest artists, and volunteers with compassion, respect, and dignity.

We seek to create a welcoming, safe, and enjoyable environment for all.

We strive to embrace all human differences and commit to caring and civility towards all with whom we work and serve.

EXCELLENCE

We believe it is an honor to present great music to stir and nurture the soul.

We seek to attract, develop, and retain the best talent in all musicians, staff, board, and volunteers. Everyone who works at the BSO has an important role to play in our success.

We strive to act with uncompromising integrity and transparency.

ENGAGEMENT / EDUCATION

We believe deep connections to the diverse communities we serve are essential to our mission.

We seek to inspire and educate with powerful and meaningful musical experiences for audiences of all ages.

We strive to nurture the talents of musicians of all ages with accessible educational initiatives and programs.

We strive to create a culture where musicians, staff, board, and volunteers communicate, collaborate, understand, and appreciate each other’s work.

DIVERSITY

We believe diversity, equity, inclusion, and belonging – with respect to race, gender, and personal identity – are cultural and strategic imperatives.

We seek to create a culture of excellence that ensures access and inclusion of diverse voices in all that we do.

We strive to use the universal language of music to bring people together and embrace our multicultural society.

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