Program Coordinator

Baltimore, MD, United States

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The NeuroTech Harbor Project (NTH) at the Whiting School of Engineering (WSE) of Johns Hopkins University (JHU) invites applications for a Program Coordinator who will play a pivotal role in supporting the management and success of our groundbreaking program. This role involves meticulous tracking of program and award recipient progress, data organization, communications, marketing assistance, and event coordination. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills. The candidate will be responsible for organizing information and tracking activities related to the full life cycle of awarded recipients in NTH funding programs. NeuroTech Harbor (NTH) is one of two NIH-funded Incubator Hubs that will provide funding, mentoring, oversight, and in-kind resources to innovator teams to develop groundbreaking neuro technologies to the point of first-in-human testing. NeuroTech Harbor is the first Equitech ecosystem in the United States dedicated to neuromedical solutions. This initiative follows the Equitech approach, which emphasizes the creation of inclusive medical technologies. These technologies are designed to address the diverse needs of individuals of all abilities, disabilities, and cultural backgrounds. The goal of inclusive medical technologies is to foster equity, accessibility, and inclusivity within the healthcare sector.

Specific Duties & Responsibilities

Assist in coordination of activities across the portfolio of awarded teams in the Innovator Core and Seedlings Program under NTH.

Track the progress of the award recipients including:

Progress of Awardee milestones.

Actual and projected future use of award recipient funding.

Outcomes of award recipients after completion of program.

Assist the NTH finance team, awardee PI and/or team members, awardee’s organization, Howard University, and VentureWell as needed for tasks.

Organize and maintain all tracking and awardee information in Word documents and Excel spreadsheets for collaborative access via file sharing application Box.

Serve as primary contact for awardee status and related program questions.

Assist with marketing and communications of the programs.

Coordinate the preparation, set up and logistics for 2 yearly events.

Other duties as assigned.

Additional Knowledge, Skills, & Abilities

Demonstrate ability to work independently and as part of a team.

Excellent organizational skills, analytical and problem-solving abilities, and attention to detail.

Ability to work for long periods of time without direction, prioritize own work, and work with flexibility on several tasks simultaneously to meet various concurrent deadlines.

Excellent computer literacy skills (Excel, Access, Word, PowerPoint) and ability to learn new software.

Excellent writing and verbal communication skills; also, with exceptional attention to detail.

Strong interpersonal skills and ability to work as part of a team.

Ability to work in a dynamic, fast-paced environment and respond quickly to changing priorities.

Applicants for this position may be required to complete skills assessments appropriate to the position description.

The NeuroTech Harbor Project (NTH) at the Whiting School of Engineering (WSE) of Johns Hopkins University (JHU) invites applications for a Program Coordinator who will play a pivotal role in supporting the management and success of our groundbreaking program. This role involves meticulous tracking of program and award recipient progress, data organization, communications, marketing assistance, and event coordination. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills. The candidate will be responsible for organizing information and tracking activities related to the full life cycle of awarded recipients in NTH funding programs. NeuroTech Harbor (NTH) is one of two NIH-funded Incubator Hubs that will provide funding, mentoring, oversight, and in-kind resources to innovator teams to develop groundbreaking neuro technologies to the point of first-in-human testing. NeuroTech Harbor is the first Equitech ecosystem in the United States dedicated to neuromedical solutions. This initiative follows the Equitech approach, which emphasizes the creation of inclusive medical technologies. These technologies are designed to address the diverse needs of individuals of all abilities, disabilities, and cultural backgrounds. The goal of inclusive medical technologies is to foster equity, accessibility, and inclusivity within the healthcare sector.

Specific Duties & Responsibilities

Assist in coordination of activities across the portfolio of awarded teams in the Innovator Core and Seedlings Program under NTH.

Track the progress of the award recipients including:

Progress of Awardee milestones.

Actual and projected future use of award recipient funding.

Outcomes of award recipients after completion of program.

Assist the NTH finance team, awardee PI and/or team members, awardee’s organization, Howard University, and VentureWell as needed for tasks.

Organize and maintain all tracking and awardee information in Word documents and Excel spreadsheets for collaborative access via file sharing application Box.

Serve as primary contact for awardee status and related program questions.

Assist with marketing and communications of the programs.

Coordinate the preparation, set up and logistics for 2 yearly events.

Schedule meetings.

Other duties as assigned.

Additional Knowledge, Skills, & Abilities

Demonstrate ability to work independently and as part of a team.

Excellent organizational skills, analytical and problem-solving abilities, and attention to detail.

Ability to work for long periods of time without direction, prioritize own work, and work with flexibility on several tasks simultaneously to meet various concurrent deadlines.

Excellent computer literacy skills (Excel, Access, Word, PowerPoint) and ability to learn new software.

Excellent writing and verbal communication skills; also, with exceptional attention to detail.

Strong interpersonal skills and ability to work as part of a team.

Ability to work in a dynamic, fast-paced environment and respond quickly to changing priorities.

Applicants for this position may be required to complete skills assessments appropriate to the position description.

Minimum Qualifications

High School Diploma or graduation equivalent.

Five years progressively responsible related experience.

Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Bachelor's Degree.

Classified Title: Program Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.00 - $36.50 HRLY (Commensurate with experience)

Employee group: Full Time

Schedule: Monday-Friday, 8:30am - 5:30pm

Exempt Status:Non-Exempt

Location:Remote

Department name: NeuroTech Harbor Payroll

Personnel area: Whiting School of Engineering

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/ .

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/ .

Vaccine Requirements

Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine . Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.  This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/  and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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