Collections Assistant 2 or 3_

Stanford

Collections Assistant 2 or 3

**University Libraries, Stanford, California, United States**

Library

Post Date Jun 20, 2024

Requisition # 103693

**This is a 2-year fixed term position and is posted at Collections Assistant 2 and 3 level. Work will be conducted on-site in Stanford, California.**

Stanford Libraries and the Doerr School of Sustainability Geoscience Specimen Collection are seeking a full-time **Geoscience Specimen Collections Assistant** to perform a variety of tasks and functions in support of the long-term preservation, enhancement, and access to a significant collection of rock, mineral, fossil, and other geological specimens housed in the Stanford Doerr School of Sustainability (SDSS). The **Libraries values** are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We are seeking a team member who is ready to share their skills and perspectives.

**About the Geoscience Specimen Collections**

The Geoscience Specimen Collections include a wide variety of rock, mineral, fossil, soil, water, and other geological samples, and associated field notes, maps, publications, and other metadata. The collections date back to the founding of Stanford University and have continued to grow through the research of Stanford’s faculty, students, and staff, and are global in scope. The collections are housed within the **Doerr School of Sustainability** and serve as important and irreplaceable research and teaching infrastructure that support the school’s mission to generate knowledge, innovate, and drive impact for a sustainable future.

**About Stanford Libraries**

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

**About the position**

The Specimen Collections assistant will work closely with collections staff, faculty and students to assist with management, preservation, and relocation of the SDSS Geoscience Specimen Collections. The Specimen Collections assistants will be responsible for carrying out aspects of this work including, but not limited to, contributing to a comprehensive inventory of collection holdings, cataloging specimens and conducting data entry into the collections database, georeferencing locality information, identifying specimens in need of conservation, and rehousing, packing, and physically relocating specimens into a new collections storage facility. The Specimen Collections assistant may also contribute to specimen metadata cleaning, specimen imaging, workflow development, and may assist with providing access to collections for research, teaching and outreach.

This position is based at Stanford University’s main campus. Work will be conducted on-site Monday through Friday during standard business hours unless otherwise arranged in advance. Work may also be conducted two or more days per week at an off-site storage facility. This position is a two-year term position with a possibility of extension.

Core duties under general supervision at the Collections Assistant 2 level:

● Provide basic collections reference assistance to SDSS faculty, students and staff

● Perform routine collections tasks such as cataloging, rehousing, and organizing specimens

● Perform routine data entry and database maintenance

● Compile basic inventory lists

● Collect and maintain collections statistics; may produce reports for supervisor

● May be responsible for providing access to collections

● May assist in supervising hourly employees

Core duties under minimal supervision at the Collections Assistant 3 level:

● _All duties listed under the Collections Assistant 2 level (above)_

● Provide reference and research assistance to SDSS faculty, students and staff

● Perform complex collections tasks including conducting quality control and cleaning of collections metadata

● Assess specimen integrity and implement conservation measures to ensure long-term preservation of collections

● Assist in the development and implementation of collections processing workflows

● Produce project and activity reports for supervisor

● Assist with the training and supervision of student workers.

● Assist with collections events, exhibits and programs

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

**Minimum Requirements**

Education and Experience

● At Library Specialist 2 level: Two-year college degree plus one year experience working with research collections or a closely related field is required, or an equivalent combination of education and relevant experience.

● At Library Specialist 3 level: Two-year college degree plus three years of experience working with research collections or a closely related field is required, or an equivalent combination of education and experience.

Minimum Knowledge, Skills and Abilities

At the Library Specialist 2 level:

● Demonstrated interpersonal and organizational skills.

● Demonstrated experience with word processing and spreadsheet software applications

● Demonstrated ability to perform repetitive, detailed tasks accurately and efficiently

● Ability to read handwritten script

● Ability to understand and communicate collections policies and procedures

● Ability to apply judgment in choosing procedures and evaluating alternatives

● Ability to learn collections procedures

● Ability to work independently and as part of a small group

● Basic leadership skills

At the Library Specialist 3 level:

● All Knowledge, Skill and Abilities listed above

● Demonstrated experience with collections databases and/or inventory management systems

● Demonstrated leadership skills

● Demonstrated experience using judgment and initiative to analyze and recommend new procedures

**Physical Requirements**

● Constantly sit, perform desk-based computer tasks

● Frequently twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds

● Stand/walk, reach/work above shoulders, writing by hand

● Must be able to push and maneuver objects weighing up to650 pounds that requires a push force up to 70 pounds

_* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._

**Working Conditions**

May work in confined spaces and at heights 4-10 feet; be exposed to dust, mold, radioactive minerals, and other non-biological hazards. Expected to follow all safety requirements and procedures including wearing appropriate Personal Protective Equipment (PPE) if required.

**Work Standards**

● Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

● Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

● Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,tanford.edu.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

The expected pay range for this position is $25.48 to $32.69 per hour at the Collections Assistant 2 level and $28.37 to $36.54 per hour at the Collections Assistant 3 level. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

**Why Stanford is for You:**

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with:

● Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.

● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

● A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.

● Discovery and fun. Stroll through historic sculptures, trails, and museums.

● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

Additional Information

+ **Schedule: Full-time**

+ **Job Code: 1725**

+ **Employee Status: Fixed-Term**

+ **Grade: D**

+ **Requisition ID: 103693**

+ **Work Arrangement : On Site**