Project Manager, Enterprise Operations

Allen, TX, United States

Project Manager II, Enterprise Operations

The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The mission of the Allen Institute administration team is to provide support and structure to the scientific divisions. Coinciding with the team science approach, administration helps facilitate team learning and the institute’s overall mission.

This role is positioned within the Project Management Office (PMO) within the administration team and will lead a variety of non-scientific, technology-focused, strategic, and operational projects which address a major initiative for the Institutes and enable the success of the organization.

The Project Manager is responsible for developing project plans and applying appropriate project management methodology to operationalize key functions, drive projects to completion, and achieve results. The project manager may be assigned multiple projects ranging in size and complexity that align with organizational strategies. This role is accountable for partnering with leadership, leading cross-functional project teams, and working with stakeholders to ensure timely, high-quality, and consistent completion of business operation activities. Essential aspects of this position include having a natural sense of leadership, interpersonal skills, superior judgment, problem solving, group motivation, relationship building, and diplomacy.

The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences, and backgrounds. High-quality science can only be produced when it includes different perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.

Essential Functions

Ensure project success by working closely with senior leadership, business stakeholders, and IT functional leads to develop and implement high quality solutions

Manage project documentation including scopes of work, charters, deliverables, project workback schedules, status updates, and stakeholder communication

Align key stakeholders on project KPIs and objectives

Execute implementation strategies and apply forward thinking on integrating legacy and new technologies

Lead project meetings and collaborate with subject matter experts to execute on project tasks

Communicate and present status updates, data analysis and escalations to leadership

Guide teams through ambiguity, seek to offer creative solutions while addressing problems of a diverse scope, and influence decision-making

Lead change-management efforts and drive end-user adoption

Participate in evolving PMO best practices, team development, and personal goal setting

Ability to adapt to changing environment and work independently and as a team

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

Bachelor’s Degree in business, project management, or related field of study OR equivalent combination of degree and related experience

3 years minimum experience in project/program manager roles with progressively responsible project/program management experience

3 years minimum experience working cross functionally with tech and non-tech teams

Experience in gathering technical requirements, leading software selection, and managing software implementation projects

Proficient in project management software such as MS Project or Smartsheet

Preferred Education and Experience

5-7 years of progressively responsible project/program management experience

Master's Degree

Developed skills in organizing and planning across multiple stakeholders

Skilled in effective communications and documentation

Knowledgeable in process improvement and change management principles

Experience presenting progress and results at the senior leadership level

Strong analytical skills to support problem solving and strategic thinking

Physical Demands

Occasional lifting up to 30 pounds

Standing and sitting for extended periods of time

Fine motor movements in fingers/hands to operate computers and other office equipment

Push/pull up to 50 pounds (pushing a cart)

Stooping, bending, crouching

Position Type/Expected Hours of Work

This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.

Annualized Salary Range?

$88,450 - $129,750*

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits .

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations or qualified individuals with disabilities.

#J-18808-Ljbffr