Senior Accounting Manager

Wilmington, DE, United States

Reports to: President & CEO

FTE and type: 1.0 FTE, exempt

Target salary: $60,000 / annual

Benefits: 100% employer paid health benefits including dental and vision; 401k program; paid time off and office wide holidays; professional development budget

Essential Duties and Responsibilities: include the following...

Management

Active member of the Management Team

Formulate and implement financial strategy.

Prepare financial documents and present information to the Executive Management Team, Finance Committee, and Board of Directors

Develop and implement policies and procedures relating to financial management, budget and accounting

Ability to communicate financial statements, projections and budgets to a wide variety of staff with varying skill levels

Finance

Monitor spending rates for multiple funding sources and make adjustments as necessary

Develop budget forecasting process

Provide financial analysis statements including monthly balance sheets, income statements, cash flows statements, and actual to budget and last year variance analysis

Develop and implement systems for gathering, analyzing, verifying, and reporting certain types of financial information

Perform ongoing financial analysis with the ability to communicate this information to various stakeholders

Accounting

Develop, maintain and analyze: Policy and Procedures, Management Reports, Monthly Financial Statements, Budgets and Financial Plans, and Cash Flow Projections

Manage the accounting function including general ledger, accounts payable, receivables, fixed assets, depreciation schedule, prepaid schedules, and allocation of administrative overhead expenses

In collaboration with President and CEO, prepare and monitor the School’s annual budget

In coordination with the senior leadership team, create and monitor organizational and project budgets as needed

Prepare for and coordinate audit preparation and annual audit

Develop and maintain adequate fiscal internal controls

Provide a program and operating budget to the Executive Management Team while working to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements

Monitor income and expenses closely

Monthly tracking and follow-up of agency credit cards, receipts and proper allocations

Perform budgeting, forecasting, and monitoring of fiscal condition of the School

Supervise financial activities, banking, and bank relations

Process, supervise and monitor payroll, prepare paychecks or direct deposits, and employee

benefits activities, as well as perform payroll system updates

Maintain employee retirement/401K account

Review and process all cash disbursements

Prepare annual property tax statements and works with independent auditor in

preparation for annual Certified Financial Statements and tax returns

Complete Month End Accounting:

o Manage bank reconciliation

o Manage cash flow to maximize best stewardship and use of assets

o Conduct month end close of General Ledger

o Prepare financial statements for Executive Level Management and contract

partners as required

o Prepare department budgets and discuss with department heads

Process enrollments and transmit payments for flexible spending plan as appropriate

Other duties may be assigned.

Physical and Emotional Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Workplace is a smoke and drug-free environment.

Intermittent travel to site locations may be required.

Position requires frequent and regular computer and phone use.

This position requires attendance during regular business hours from 9:00 AM to 5:00 PM, Monday through Friday. Occasional night and weekend hours may be required.

TO APPLY:

Please submit a brief cover letter (one page, three paragraphs maximum length) and most current resume or CV via email to:

Stephen Beaudoin

President & CEO

The Music School of Delaware

[email protected]

Knowledge, Skills, Abilities:

Regular, predictable in-office attendance.

Strong communication skills, both written and oral

Strong interpersonal skills including relationship and trust building, communication and listening, and personal engagement

Professional maturity, diplomatic style

Experience working with senior executives and experienced Board members

Thrive in a fast-paced environment with an ability to juggle multiple priorities simultaneously

Exceptional skills in prioritizing and project management, must be highly organized with superior attention to detail and accuracy, flexible work style

High level of comfort in taking initiative and willingness to navigate new situations

High proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) and QuickBooks

Can focus efforts to efficiently achieve measurable and customer-driven results consistent with the organization's mission, goals, and objectives

Sound judgment, fiscal competence, and organizational business knowledge

Responsible and accountable for managing resources well

Can support, promote, and ensure alignment with the organization's vision and values.

Supervisory Responsibilities: the SAM may directly supervise one or more part or full time employees; in the short term, the Senior Accounting Manager will provide partial oversight of 2-3 full-time positions with obligations in billing, customer experience, and financial aid.

Qualifications: Knowledge of accounting principles, practices, and procedures; business law; office procedure; and practices, systems and equipment as applied to financial operations. Ability to establish and maintain fiscal records and procedures; analyze and evaluate accounting problems and to recognize those requiring policy determination by management; prepare financial reports and statements; and establish and maintain effective working relationships.

Education and/or Experience: Equivalent to graduation from an accredited four-year college with specialization in accounting; or completion of an accounting curriculum which included courses in elementary and advanced accounting, auditing, cost accounting, and business law; or completion of the equivalent of sixteen semester hours of professional accounting courses give by a college-level institution, which included courses in elementary and advanced accounting, auditing, and cost accounting.

Additional qualifications:

Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team.

Demonstrated experience in financial management and accounting, ideally in the nonprofit sector.

Experience should include legal, audit, compliance, budget, and resource development.

Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems.

Technologically savvy, with an ability to point to examples of having worked with IT staff to develop and implement new processes and systems that increased efficiency in a fast-moving environment.

Flexible and a self-starter; able to multi-task while also being highly detail oriented.

Be able to adapt to a continuing evolving environment and thrive in a complex deadline oriented nonprofit with multiple funding sources.

Language Skills: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: To perform this job successfully, an individual should have knowledge of Internet software and the Microsoft Office Suite of products. Knowledge of basic office equipment should include: Internet and email, copy and fax machines, postage meter and telephone.

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