Assistant Manager, Facilities

Los Angeles, CA, United States

**About JLL**

Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements below. Were interested in getting to know you and what you bring to the table!

**Essential Functions:**

* Directly support the Sr. Facility Manager and Account Lead with on-going facility, track and team related responsibilities, including, but not limited to:

* Main point of contact for Corrigo work order system to review all work orders for GL coding accuracy, mark complete, perform verifications, vendor follow up to ensure timely delivery of invoices with all backups or service tickets or packing slips, create vendor recurring work orders, PMs and requests

* Ensure client satisfaction with client Facility Management by providing a seamless interface into client facility operations organization; demonstrate leadership, responsiveness and creativity

* Constant interface with the client stakeholders and customers that patronize the site

* Work closely with the accounting team, utilize JD Edwards E1 accounting system to submit Purchase Orders(PO), manage goods receipt and open POs, reviewing list of services for accruals, vendor follow up to ensure timely delivery of invoices with all backups or service tickets or packing slips and managing PO aging report.

* Support the Sr. Facility Manager in the implementation of short and long-term projects for the client project

* Assist in creating and implement the annual management plan; accomplish key performance indicators as identified by client

* Assist with creating detailed weekly, monthly/quarterly/annual reporting for the client

* Maximize utilization of suppliers, preferred vendors/contractors and the level of spending with Minority/Women owned Business Enterprises (M/WBE)

* Ensure compliance with Jones Lang LaSalle minimum audit standards

* Share best practices with the assigned owner of best practices for Jones Lang LaSalle Facilities Management

* Develop monthly/quarterly variance reporting on all operating budgets for the property on a timely basis

* Help to develop the annual capital plan for the building, interfacing closely with the client representative if needed

* Develop and implement innovative programs, processes and producers that reduce short and long term operating costs and increase productivity.

* Coordinate discussions with each vendor or supplier regarding goal setting, performance criteria, performance review via regularly established weekly or monthly site audits checklist to ensure work was performed

* Assist with negotiations of new and the maintenance of existing contracts. Source local services and goods needed to perform day to day operations through 3rd party suppliers. This includes writing contract scope, obtaining necessary vendor set up forms for JD Edwards and Corrigo, reviewing and uploading certificate of insurance for compliance.

* Collaborate with account Sourcing team on national and regional sourcing opportunities to define scope, coordinate supplier walk-through, and manage national and regional supplier performance at property level.

* Other duties may be assigned and current duties revised based on the overall goal of the client

**Required Knowledge, Skills and Abilities (KSA)**

* Strong eye for attention to details

* Excellent customer service delivery

* Experience in Corrigo work order system

* Strong PowerPoint presentation skills and in Excel

* Knowledge of real estate, accounting and building systems helpful

* Excellent verbal and written communication skills

**Supervisory Responsibilities:**

* None

**Working Environment:**

* Client Site - Office

**Minimum Required Education:**

* Undergraduate bachelors degree preferred in real estate, finance or management.

* Minimum of three (3) years industry experience in Facilities Management within a corporate office environment.

**What you can expect from us**

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We cant wait to see where your ambitions take you at JLL. Apply today!

***JLL Privacy Notice***

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy .

This position may require you to be fully vaccinated against COVID-19. If required, youll be asked to provide proof that youre fully vaccinated upon your start date. Youre considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

**California Residents only**

If you

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