Director of Finance and Operations

Uxbridge, MA, United States

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Location: Uxbridge, Massachusetts Company: TrulyHired Hours: Full time Apply for this job Supervises and evaluates: Director of Facilities, Food Service Director, Day Care Director and all business office support staff POSITION SUMMARY: Under the direct supervision of the Superintendent of Schools, the Director of Finance and Operations ("Director") is responsible for all financial, and operational functions of the Uxbridge Public Schools. The Director shall provide leadership in the areas of budget development, financial forecasting and planning, accounting, building maintenance and custodial oversight, transportation services, nutrition services, day care services,and information management and reporting. The Director is responsible for establishing and maintaining effective and efficient practices in all financial and administrative divisions of the organization. The Director shall assist the Superintendent in the evaluation of all operational department heads and business office personnel and build the necessary support systems to promote effective financial and operational management within each school. DISTRICT LEADERSHIP: • Serve as a member of the district's executive team and district leadership team, provide support to strategic planning efforts, and ensure that district resources are allocated in alignment with district and school strategic and improvement plan objectives. • Ensure the alignment of budget and resource allocation priorities with district instructional priorities. • Work collaboratively with executive and leadership team members to develop and advocate for the instructional and non-instructional priorities of the district. • Provide effective and dynamic leadership in school finance and operations on behalf of the school community and community-at-large. • Responsible for the overall direction and leadership of the district's operations to support the overall mission and vision of the district. • Establish and maintain operational practices and procedures in all areas for which he/she has oversight and responsibility. • Serve as a resource to the Superintendent and the School Committee to construct recommendations for budget-related issues and long-range financial forecasting. • Assume responsibility for the implementation and observance of all School Committee policies and district procedures regarding finance, operations, and personnel. • Serve as the school department's liaison to relevant Town of Uxbridge financial and operational departments. • Provide for staff development programs for administrators and support personnel in the areas of finance, budget preparation, building maintenance, transportation, food service, and personnel administration. • Provide support to Principals and other administrators as they carry out their budget, finance, operation, and personnel functions. • Attend regular and special meetings of the School Committee. • Participate in MASBO and other professional development. • Perform other job-related duties as determined by the Superintendent of Schools. FINANCIAL OPERATIONS: • In collaboration with the Superintendent, Executive and Leadership Teams, develop a comprehensive annual budget document that displays proposed expenditures in a way that is understandable and easy to read, consistent with the district's strategic plan and state and federal mandates. • Communicate and make accessible the district's strategic financial plan to town officials and members of the community at large. • Maintain data systems and perform analyses as needed for projecting needs such as enrollment, historical financial data, and as required for special projections, negotiations with bargaining unities, and meetings. • Supervise and control the expenditure of budget appropriations and the collections of revenues in accordance with the School Committee's goals and objectives. • Report regularly to the Superintendent and School Committee on matters relating to budget. • Prepare, record, and provide financial information for the district's annual and special audits. • Identify potential cost-saving measures within the financial and operational aspects of the district. • Identify, pursue, and implement revenue generating options such as competitive and non-competitive grants, or fee-based services. • Provide support to the Superintendent and School Committee in collective bargaining. • Oversee all federal and state grant expenditures. • Oversee preparation of the end of the year report. • Prepare, record, and provide financial information for the District's annual and special audits. • Prepare comparative district and state financial data to foster effective data-driven policy and program decisions, including financial projection based on various state and federal level funding proposals. • Plan, coordinate, and facilitate the development of financial procedures that will assure a high degree of fiscal responsibility among principals and directors. • Project state aid and adjustments in state funding based on an in-depth understanding of the state's funding formula, relevant state laws and regulations, and proposed legislation. • Supervise, manage, train and evaluate all members of the business office, and assist in the supervision, management, training and evaluation of clerical staff involved in financial matters throughout the district. PURCHASING AND PROCUREMENT: • Administer purchasing and procurement of all materials and services in the district and ensure compliance with MGL Chapter 30B (Procurement Law) and auditing. • Supervise the approval of all purchase orders, in terms of internal accounting controls and propriety. • Review all bids and RFPs related to school district activities, supplies and construction projects prior to submission for the Town Purchasing department for processing. • Review and make recommendations on all contracts entered into by the school district. • Supervise the review and approve all payroll and accounts payable expenditures prior to signing by the School Committee. CAPITAL IMPROVEMENTS AND BUILDINGS AND GROUNDS: • Assist the Town of Uxbridge, School Committee and the Superintendent in long-range planning for the effective utilization of buildings and of building space. • Facilitate communication among Town and School officials by effectively working with the city departments in long-range planning. • Supervise the development of and communicate and advocate for the school department's annual submission for the capital improvement plan. • Oversee custodial, maintenance and capital improvement of the schools and program facilities. • Work with the Director of Facilities to assess utility costs and pursue energy conservation efforts. Ensure compliance with all health and safety regulations in all areas of operations. • Acts as Central Office liaison to all school building construction projects, including MSBA and locally-funding projects; provides leadership for the development of statements of interest, feasibility studies, and other MSBA process requirements; and works with MSBA on approved building projects. • Conduct regular inspections of the schools. • Supervise and evaluate the Director of Facilities and ensure effective management of maintenance and custodial staff. TRANSPORTATION, FOOD SERVICE, DAY CARE SERVICE, AND OTHER OPERATIONAL FUNCTIONS: • Oversee delivery of transportation services, including routing, scheduling, contracts, and the collection of transportation fees when applicable. • Supervise, manage, train and evaluate support staff. • Oversee the management of nutrition services. • Supervise, manage, train and evaluate the Director of Food Services, and ensure effective management of food service staff. • Oversee the management of the day care services. • Supervise, manage, train and evaluate the Day Care Director, and ensure effective management of day care staff. • Provide leadership for the District Safety Committee, including coordinating school and district security and emergency management planning with Information Technology, Facilities, the Police Department, and the Fire Department, and other relevant Town and School departments. HUMAN RESOURCES & PAYROLL ADMINISTRATION: • Provide direction and leadership in all areas of Payroll Administration. • Partner with schools and district leaders to foster a culture of inclusiveness and achieve district diversity, equity, and inclusion goals and objectives. • Ensure alignment and coordination between district and town Payroll functions to manage position control, personnel costs, and appropriate allocations. • Ensure payroll records are up to date and that payroll changes are processed in a timely and accurate manner. • Develop systems to improve the efficacy and efficiency of payroll information processes. • Supervise, manage, train, and evaluate the payroll and benefits staff. • Provides support and guidance when complex, specialized, and sensitive questions and issues arise;that may be required to administer and execute tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations. • Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. QUALIFICATIONS: • Massachusetts licensure as a School Business Administrator. • Massachusetts Certified Public Procurement Official • Working knowledge of municipal financial and payroll systems • Master level proficiency in Microsoft Excel and ability to perform robust financial analyses • Master's degree in business administration, accounting, school administration and/or an appropriate academic discipline preferred; Bachelor's degree required. • Thorough knowledge of public-school finance, including knowledge of and state law governing the financing of public schools, and a broad working knowledge of state funding for public education, accounting, municipal business practices, budget development and financial forecasting. • Demonstrated experience as a School Business Manager, Finance Director, or similar position. • Effective interpersonal and leadership skills; experience facilitating communication between divergent groups and in group decision-making. • Effective administrative and management skills. • Excellent speaking and writing skills. • Thorough knowledge of effective utilization of technology, and information management tools. • Commitment to strategies that enhance diversity, inclusion and equity among staff. • Able and willing to work in a remote learning environment. 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