Program Coordinator

, DC, United States

Press Tab to Move to Skip to Content Link

Johns Hopkins strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The seasonal flu vaccine requirement remains unchanged. Exceptions may be provided under certain circumstances. Click here for more information. . Select how often (in days) to receive an alert: Create Alert

Johns Hopkins SAIS seeks a Program Coordinator to support its executive education program. The SAIS Executive Education program leverages the school’s world-class faculty and long tradition of excellence in interdisciplinary policy research and teaching at its 555 Penn Avenue strategic location and state-of-the-art facilities to provide mid-level professionals and senior executives in government, the corporate sector, non-governmental and multilateral organizations with transformative reskilling and upskilling educational opportunities to make a difference in their fields. Reporting to the Director of Executive Education Operations, the coordinator will work closely with other support staff and partners to run the traditional open enrollment and custom programs of the SAIS executive education program, including the Rising Leaders series in the SAIS executive education program.

The coordinator will have a range of administrative, operational, and programmatic responsibilities, including supporting the program through events and meeting planning, curriculum development, and facilitating other relevant activities.

The coordinator will play a key role in maintaining the programs through proper reporting, monitoring, and review of program requirements. When applicable, the coordinator will also assist in grant/government proposal writing, renewal of the programs, and potential establishment of new programs.

Specific Duties & Responsibilities

60% -- Manage program events and logistics, including

Managing end-to-end events planning and logistics.

Identifying and securing guest speakers.

Researching potential programming.

Managing and coordinating travel arrangements for fellows and others involved.

Providing participant and on-site program support (e.g., catering).

Tracking expenditures and reconciling financial records.

Assisting with program renewals when applicable.

Assisting with creating semi-annual and end-of-year reports on the progress of the program.

Responding to inquiries regarding the program.

20% -- Curriculum and program planning and assessment, including

Supporting the preparation and implementation of program curriculum.

Assisting with monitoring and evaluation to ensure program standards and goals are met.

Establishing tools to aid in data analysis and reporting on outcomes.

Advising participants prior to, and during, their residency.

Supporting design and implementation of program alumni activities.

15% -- Budgeting, including

Managing and processing invoices.

Processing and submitting program reimbursements through Wide-Area Workflow system (WAWF).

Assisting with balancing the budget annually.

5% -- General Administrative Support, including

Providing general administrative support to the director and relevant stakeholders in the executive education program.

Supervising temp staff and student workers—as needed.

Other duties as assigned.

Johns Hopkins SAIS seeks a Program Coordinator to support its executive education program. The SAIS Executive Education program leverages the school’s world-class faculty and long tradition of excellence in interdisciplinary policy research and teaching at its 555 Penn Avenue strategic location and state-of-the-art facilities to provide mid-level professionals and senior executives in government, the corporate sector, non-governmental and multilateral organizations with transformative reskilling and upskilling educational opportunities to make a difference in their fields. Reporting to the Director of Executive Education Operations, the coordinator will work closely with other support staff and partners to run the traditional open enrollment and custom programs of the SAIS executive education program, including the Rising Leaders series in the SAIS executive education program.

The coordinator will have a range of administrative, operational, and programmatic responsibilities, including supporting the program through events and meeting planning, curriculum development, and facilitating other relevant activities.

The coordinator will play a key role in maintaining the programs through proper reporting, monitoring, and review of program requirements. When applicable, the coordinator will also assist in grant/government proposal writing, renewal of the programs, and potential establishment of new programs.

Specific Duties & Responsibilities

60% -- Manage program events and logistics, including

Managing end-to-end events planning and logistics.

Identifying and securing guest speakers.

Researching potential programming.

Managing and coordinating travel arrangements for fellows and others involved.

Providing participant and on-site program support (e.g., catering).

Tracking expenditures and reconciling financial records.

Assisting with program renewals when applicable.

Assisting with creating semi-annual and end-of-year reports on the progress of the program.

Responding to inquiries regarding the program.

20% -- Curriculum and program planning and assessment, including

Supporting the preparation and implementation of program curriculum.

Assisting with monitoring and evaluation to ensure program standards and goals are met.

Establishing tools to aid in data analysis and reporting on outcomes.

Advising participants prior to, and during, their residency.

Supporting design and implementation of program alumni activities.

15% -- Budgeting, including

Managing and processing invoices.

Processing and submitting program reimbursements through Wide-Area Workflow system (WAWF).

Assisting with balancing the budget annually.

5% -- General Administrative Support, including

Providing general administrative support to the director and relevant stakeholders in the executive education program.

Scheduling meetings.

Supervising temp staff and student workers—as needed.

Other duties as assigned.

Minimum Qualifications

High School Diploma or graduation equivalent.

Five years progressively responsible related experience.

Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Events management and program planning experience.

Previous experience with grants or contract management and budgeting highly favored.

Experience working in a university setting.

Preferred Qualifications

Exceptional administrative and organizational skills to work effectively in a dynamic, deadline-oriented environment that requires balancing multiple assignments simultaneously daily.

Ability to prioritize and move between different and varied tasks.

Excellent oral and written communication skills and attention to detail.

Ability to interact effectively with individuals from diverse cultures.

Proficient in Microsoft Office (including Excel), and able to easily learn JHU-specific software.

Classified Title: Program Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.00 - $36.50 HRLY ($58,000 targeted; Commensurate with experience)

Employee group: Full Time

Schedule: Monday-Friday 8:00am-5:00pm

Exempt Status: Non-Exempt

Location: Hybrid/District of Columbia

Department name: Nitze Sch of Advanced Intl Stds SAIS

Personnel area: SAIS

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/ .

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/ .

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

#J-18808-Ljbffr