Director of Finance

Sacramento, CA, United States

Sacramento nonprofit is in search of a Director of Finance to oversee our finance department. Incumbent will report to the President and CEO and supervise a team of direct reports that manage all accounting operations.

About Us: Our mission is to improve the lives of people with mental health and substance use disorders by helping health professionals, health organizations and purchasers of health services.

To achieve our mission, we rely on revenues from a wide array of sources such as counties, the State of California, foundations, for-profit organizations, federal funds and event registrations.Therefore, this position requires someone with the ability to analyze contracts and grants to ensure compliance with stated obligations. Experience with non-profit fiscal management and governance is also necessary.

What You Will Be Doing: This is a hands-on supervisory position in which you will be responsible for knowing the full scope of financial operations from data-entry detail to through to all aspects of financial management (in partnership with the CEO) of the organization.You will be required to understand the financial health of individual projects and provide financial input on how improvements can be made to ensure sustainability.Additionally, you will be tasked with overseeing the annual non-profit audit and presenting quarterly financial reports to internal Board Committees, as well as to the full Board of Directors.

The optimal candidate for the position will have a mission-driven mindset, as well as the ability to manage the finances of the organization through a lens of seeing the organization as a business with a social mission. The Director of Finance will also possess a creative and innovative mindset regarding the use of technology to streamline accounting processes. The Director of Finance will have the ability to establish cooperative, collaborative relationships with Program Directors, and assure that internal customer service support for the Director’s work is exemplary.

Duties for this position include but are not limited to the following functions:

Contracts Management:

• Collaborate with Contracts Administrator to ensure contracts are processed accurately, with efficiency, and with risk mitigation in place.

• Review contracts and their associated budgets to ensure company assets are protected.

• Ensure sales and purchase orders are properly entered into accounting software.

• Identify federal funds to ensure proper reporting.

• Provide guidance on issues that are outside of standard workflows.

Accounts Receivable:

• Review invoices to ensure accuracy.

• Work with AR staff to address overdue invoices to ensure payments are received.

• Coordinate with AR staff on month-close.

• Provide guidance to accounts receivable staff.

Accounts Payable:

• Maintain corporate credit card inventory by issuing and voiding staff credit cards.

• Oversee staff in the preparation of monthly credit card reconciliations and expense claims.

• Review weekly check runs to ensure bills are entered into the appropriate accounting cycle, properly coded to general ledger and project codes and that payments have been approved by responsible parties.

• Review all electronic disbursements for accuracy and prepare entries when necessary.

• Conduct final execution of disbursements made via Concur, Bill.com and ACH.

• Import transactions from 3rd party payment portals into accounting software and make manual entries when needed.

• Provide guidance to AP staff when corrections are necessary.

Payroll:

• Work with payroll clerk to coordinate payrolls.

• Understand the payroll cycle and create payroll accruals and offsets.

• Post retirement contributions to general ledger.

• Prepare and import payroll data into accounting software.

• Record benefits payments in general ledger.

• Balance payroll cycles to ensure accuracy.

Budgeting:

• Work with Senior Accountant to ensure budgets are entered into the accounting system.

• Prepare budget to actual reports for stakeholders.

• Monitor budget to actual reports and understand the nature of variances.

• Prepare the overhead budget.

• Prepare budget templates and make modifications for unique situations.

• Present rolled-up organizational budget to Board of Directors.

General Accounting and Administration:

• Manage month-close process by collaborating with the finance team and preparing journal entries with Senior Accountant.

• Review reconciliations to ensure accuracy.

• Oversee processes, identify bottlenecks, and make improvements as necessary.

• Prepare ad-hoc accounting reports for project staff and other stakeholders.

• Create general ledger and project codes across all resources to track new projects.

• Prepare allocations journal entries and import into accounting system.

• Work with insurance agency to maintain all insurance policies, such D&O, Professional, General Liability, Workers Compensation and Cyber.

• Maintain bank relationships and serve as administrator.

• Recruit, train and supervise a 4 person finance staff.

• Prepare special management and finance reports for CEO as needed

• Ensure that corporate filings with SAM, CA Secretary of State and CA Attorney General’s Registry of Charitable Trusts are up to date.

Position Requirements:

• Bachelor’s degree in finance, accounting, business administration but preference will be given to candidates with a Masters in Accounting/Finance, MBA or CPA.

• Minimum of 8 years overseeing an accounting department in a nonprofit with revenues of at least $ 8 million and a staff of 25 or more.

• Possessed of an entrepreneurial mindset

• Experienced in federal funding reporting requirements, Single Audit Act requirements and the 2 CFR 200 Uniform Guidance.

• Has excellent critical thinking skills

• Ability to collaborate and cooperate with Program Directors

• Skilled in all aspects of running an accounting department including but not limited to AR, AP, Payroll, etc.

• Experienced in preparing financial reports to include P&L, Balance Sheet, etc.

• Proficient in presenting financial reports to Board of Directors and committees in a clear and precise manner.

• Experienced in working with independent auditors on annual audit and tax filings (ie 990, 199, etc.)

• Adept in explaining complex concepts to non-technical audiences yet able to engage in technical details when the need arises.

• Thorough knowledge of Generally Accepted Accounting Principles (GAAP).

• Proficient in accurately posting journal entries.

• Computer savvy and able to work with the entire MS Office Suite, especially Excel and Access.

• Proficient in QuickBooks Enterprise and able to write reports with ease.

• Skilled in contract analysis and able to negotiate to mitigate risk.

• Experienced in overseeing budgeting cycle and able to predict where variances may exist.

• Strategic thinker with excellent analytical and problem-solving skills.

• Results-driven and capable of managing multiple priorities in a dynamic environment.

• Proven ability to plan, organize, lead and control workflow and projects.

Compensation and Benefits

• $140,000-$160,000/year

• Medical, Dental, and Vision Insurance (100% paid for employee/70% paid for dependents)

• Employee Assistance Program

• Company Paid Life Insurance and Long-Term Disability Plan

• 403(b) Retirement Plan with company match based on fiscal year performance

• 13 Paid Holidays, plus 5-day paid Winter Break

• Generous Paid Vacation and Sick Time

Work Location

This is a hybrid position requiring the flexibility to commute to our Sacramento office at least twice per week or as necessary.

EEO Statement

Cultivating an inclusive staff and a sense of belonging is central to our organization’s focus on advancing equity. Our core values are Recovery and Resiliency, Anti-Racist, Innovation, Continuous Improvement, Customer Commitment, Cultural and Linguistic Inclusion, Outcomes-Driven, and Health Equity and we believe a diverse and inclusive environment inspires unity, respect, and passion for our work and one another. We are interested in hearing from people who can work with colleagues of varied experience and backgrounds. We are an equal-opportunity employer, candidates from all backgrounds are considered, and as an organization that values equity and inclusion, we highly encourage people of color, women, LGBTQ+ individuals, and veterans to apply.

To Apply: If you want to learn more about this position and meet the qualifications, please submit your resume and cover letter to: http://hrtogo.agilehr.com/CareerPortal/JobDetail.aspx?RequisitionId=78843&SourceId=1300

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