IT Assistant / Operations Administrative Assistant
Chicago, IL, United States
IT Assistant / Operations Administrative Assistant, Chicago, IL
The IT Assistant / Operations Administrative Assistant will serve as the in-house IT assistant to the Lead Engineer for growing 50+-employee firm, including resolving user-specific and basic networking issues, managing relationship with external IT vendor, and suggesting and implementing technology-related business-improvement projects.Ability to troubleshoot and solve straight-forward problems that do not have SOPs required.Company requires a full COVID-19 vaccine (as defined by the Center for Disease Control and Prevention (CDC)) or an approved exemption as an accommodation.Position requires 3 days Onsite and 2 days Remote, with occasional after-hours and weekend work.
IT Assistant/ Operations Administrative Assistant Responsibilities:
- Identify and resolve basic issues in office networking environment, including internet connectivity, file server and VPN availability, access to networked peripherals such as printers/fax/copiers.
- Work with external IT provider to ensure infrastructure networking and computing systems remain available.
- Interacting with management and staff to provide analytical and technical assistance for continuous improvement of IT solutions (including but not limited to automating data collection or entry; website design; basic coding/scripting).
- Setup and prepare offices with IT equipment.
- Assist with routine local technical projects and deployment of software updates/support.
- Work with the IT Lead to maintain or create policies, procedures, and processes (e.g., relating to data and network security, hardware/software usage; selection and replacement of computing equipment etc.).
- Assist IT Lead with managing external IT vendor relationships, tickets, and projects.
- Website maintenance and updates
- Warranty equipment management
- Software support and product research
- IT inventory management; disposal; destruction
- Assist with internal control matrix for SOC and scheduled SOC tasks
- Maintain Emergency Contact Portal and IT Policy Handbook
- Assist with conflict checks and related software
- Assist OPS team with office coverage and supplies.
- Other Administrative functions as needed.
IT Assistant / Operations Administrative Assistant Qualifications:
- 1+ years of IT experience with client, server, and network service delivery.
- 2+ years or experience with networking concepts such VPN environments, Multi-Factor Authentication (MFA).
- 2+ years of experience of troubleshooting in a multi-user environment.
- 2+ years of experience in a professional environment.
- 2+ years of experience in PC and MAC troubleshooting.
Preferred Qualifications:
- Bachelor's degree in computer science or IT related field is a plus.
- Industry relevant certifications such as:CompTIA, Network+, Cisco/CCNA, Linux.
- Ability to explain complex IT concepts in simple terms.
- Ability to manage high priority projects.
- Excellent written and verbal communication skills.
- Proven ability to work successfully with limited supervision.
- Graphic Design skills are a plus.
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