Accounting Manager

San Diego, CA, United States

Maintaining efficiency and economy in operations management requires flexibility in job assignments. While each employee shall have a primary responsibility for the job in which that employee has been hired or later promoted, each employee may be expected to perform other jobs from time to time.

SUMMARY:

Under the direction of the Controller, the Accounting Manager (AP) is responsible for providing accurate and timely financial reporting, supervising Accounts Payable (AP), and audit preparation.

EXAMPLES OF DUTIES:

Essential Functions

Works closely with both the Controller and Accountants to ensure accurate accounting for MTS, Contracted Services, San Diego Transit Corporation, San Diego Trolley, Inc., San Diego & Arizona Eastern and For-Hire Vehicle. This includes a complete, accurate and timely month end close process.

Performs complex journal entries and balance sheet reconciliations as needed.

Assists the Controller with reviewing monthly accruals and balance sheet reconciliations for MTS Enterprise Resource Planning (ERP) systems, SAP, and SAGE (the ERP system for the PRONTO fare collection system).

Reviews the monthly budget to actual reports submitted by the Accountants each month for accuracy.

Reviews and posts the daily batches in SAGE to ensure products are being sold at the correct price and revenue is being recognized per the terms of the regional partners.

Works closely with the fixed asset team to ensure timely and accurate capitalizations from work-in-process (WIP).

Audits and Financial Reporting

Assists the Controller with preparation of the Annual Comprehensive Financial Report (ACFR) including preparing the trial balance, financial statements, note disclosures and other required items.

Works closely with the external auditors to provide all requested schedules and documents.

Responsible for preparation of required schedules and forms for National Transit Database (NTD) reporting, State Controllers Reporting, TransNet compliance, and TDA compliance.

In collaboration with the Controller, implements new accounting standards as required by the Governmental Accounting Standards Board (GASB).

Responsible for 1099 Reporting, Use Tax reporting, and CA 592 reporting.

Accounts Payable (AP)

Manages a team of three AP Accounting Assistants who process over 500 documents a week including both PO and Non-PO based invoices.

Completes the final review in SAP workflow for non-PO based invoices to verify GL coding is correct.

Reviews weekly ACH batches and checks runs for accuracy which average around 200 payments.

Monitors invoice discrepancies to ensure they are resolved timely with Procurement, the project manager and the vendor.

Reviews all vendor changes in SAP.

Monitors the goods receipt/invoice clearing account to ensure invoices are being received timely.

Monitors the blocked invoice report, and researches both price and quantity discrepancies.

Provides direct oversight of the MTS P-Card program ensuring that card holders and approvers abide by the agency’s P-Card Policy.

Provides excellent and timely service to all MTS Departments requesting financial information.

Attends conferences and webinars to keep informed existing and upcoming accounting standards.

Maintains the Finance Procedure Manual as well as training documents related to SAP and PRONTO.

Duties May Include, But Are Not Limited To, The Following:

Performs other duties as assigned.

QUALIFICATIONS:

Knowledge, Skills and Abilities

Excellent knowledge of generally accepted accounting principles, including the requirements of governmental financial reporting. Knowledge of or ability to learn, understand and apply all of the MTS policies and regulations, as well as union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively using tact and diplomacy in both interpersonal and small group situations; ability to initiate, coordinate and negotiate sharing of tasks to achieve goals; ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions; skill in verifying the accuracy and completeness of forms and reports; knowledge of accounting software, Microsoft Word, Excel and PowerPoint; ability to learn and use other software that MTS might have or acquire; exceptional verbal and written communication skills; skill in effectively supervising subordinates in order to achieve company goals; exceptional organizational, prioritization and multi-tasking skills; exceptional interpersonal skills and understanding of customer relationship management; exceptional collaborative and team-centric working style.

Physical Requirements

Candidates must be able to perform the physical demands of the job, such as walking, bending, stooping, sitting, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds), operating a motor vehicle and performing tasks involving manual dexterity, such as use of a computer and 10-key. To perform the essential duties of the position, work may at times require more than 8 hours per day and/or irregular hours. Duties will be performed primarily in an office type environment, but travel to external agencies may be required.

Experience/Education/Certificates/License(s)

Possess an advanced degree from an accredited college or university in finance or accounting; master’s degree and CPA strongly preferred. Must have a minimum of six to eight years of experience in finance or accounting fields. Experience in governmental accounting is strongly preferred. Must possess and maintain a valid California Driver’s License.

GENERAL:

Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check.

SALARY RANGE:

#10 ($74,148 - $150,795)

Hiring Range: $100,000 - $128,000

DISCLAIMER: The above described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time.

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