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Epic Games
New York, NY, United States
WHAT MAKES US EPIC? At the core of Epic's success are talented, passionate people. Epic prides itself on creating a collaborative, welcoming, and creative environment. Whether it's building award-winning games or crafting engine technology that enables others to make visually stunning interactive experiences, we're always innovating. Being Epic m
Job Source: Epic GamesThe HR Source
Jersey City, NJ, United States
We are seeking a dynamic and resourceful Executive Assistant to join our client's team and play a pivotal role in ensuring the smooth operation of our executive office. If you possess exceptional communication skills, a keen eye for detail, and the ability to thrive in a fast-paced environment, we encourage you to apply and become an integral part
Job Source: The HR SourceHoward Sloan Search
New York, NY, United States
Midtown financial firm is seeking an addition to staff! The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any ne
Job Source: Howard Sloan SearchThe New York Times
New York, NY, United States
The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It's why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It's why we focus deeply on how our readers will experience our
Job Source: The New York TimesArray
New York, NY, United States
Array is a financial innovation platform that helps digital brands, financial institutions, and fintechs get compelling consumer products to market faster. We deliver a suite of credit and identity monitoring tools, privacy protection, and a financial ads marketplace via embeddable widgets or a clean, modern API. Our private label offerings help dr
Job Source: ArrayLeman Manhattan Preparatory School
New York, NY, United States
Description Position at Leman Manhattan Preparatory School Main Purpose of the Role: Lman Manhattan is one of the only PreK-12 independent schools in lower Manhattan, serving the fastest growing residential neighborhood in New York City. The school's mission is to cultivate global citizens - students who are confident, critical thinkers and dec
Job Source: Leman Manhattan Preparatory SchoolNorth Bridge Staffing
New York, NY, United States
Position: Executive Assistant Location: New York, NY (Midtown) Department: Legal and Compliance Role Overview: As an Executive Assistant within our client's Legal and Compliance Department, you will provide comprehensive support to senior executives in New York. This role requires heavy scheduling, travel coordination, and expense management. T
Job Source: North Bridge StaffingNew York Theatre Workshop
New York, NY, United States
About New York Theatre Workshop: At New York Theatre Workshop, we work relentlessly to empower visionary theatre-makers and bring their work to adventurous audiences through productions, artist workshops and education and community engagement programs. We're proud to be a home base for many of the most significant theatre-makers of our time, nurtur
Job Source: New York Theatre WorkshopHoboken, NJ, United States
An organization in New Jersey is actively seeking an organized and hardworking professional to join their staff as an Executive Assistant.
In this role you will be dealing with matters of a highly confidential nature, providing administrative support to the Executive Team. Must have strong written, verbal and review skills, be self-motivated, detailed oriented, resourceful, able to prioritize and be a team player.
Requirements:
Must be flexible and adapt to unpredictable work schedule to support the needs of Executive.
Professionally prepares and edits correspondence, communications, presentations, and other documents accurately and distributed within a specific time frame - emails, thank you notes, etc.
Expert handling of all related tasks to ensure the smooth running of executive's work and scheduling.
Maintain "To Do" List
Keeps active list including calls to return, requests for meetings, long term, and short-term projects, etc.
Act as first point of contact and represent executive office in a professional, sophisticated manner.
All reports to be prepared accurately by agreed upon due dates. Expense Reports, PowerPoint presentations, etc.
Manage and maintain executives' schedules, appointments and travel, and lodging arrangements. Schedule meetings requested within the timeframe designated.
Extensive Calendar Planning Proactive (daily, quarterly, annual meetings, trips)
Efficient use of time / high return on time / good workflow
Extensive travel / logistics
Reminders for follow up items post-meeting / trip.
Industry Conferences - maintain schedule of events, coordinate meeting schedules.
Plan and schedule executive events, outings, and Board of Directors dinners.
Investor Relations General understanding of investor outreach process/investor conference schedule
Updates list of investors
Actively maintains electronic files.
Event integration with calendar
Pulls research for conferences/meetings.
Scanning to ensure easy access and availability of information.
Monitor, screen, respond to and distribute incoming communications (i.e., phone, emails, messages) in a professional manner.
Follows up on important items.
Maintains updated contact information.
Incoming mail/messages to be date stamped and distributed to executive within two hours of receipt.
Maintain and manage all appropriate filing of necessary paperwork.
Prepare and distribute the approved agenda no later than two days prior to a meeting.
Coordinate all required equipment and/or presentation material.
Contributes to special events, firm-related projects, as needed.
Ensure proper phone/email coverage is always arranged, including during planned absences.
Keeps all work/messages confidential.
Qualifications:
Bachelors' degree and 3 - 5 years related experience and/or training; or equivalent combination of education and experience.
Advanced knowledge in word processing applications (Microsoft Word, Excel, PowerPoint).
Ability to read and comprehend instructions, correspondence, and memos promptly and correctly.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to Board members, executives, outside counsel, business contacts and other employees of the organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Email Alert for Executive Assistant jobs in Hoboken, NJ, United States
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