Marketing Coordinator

Dallas, TX, United States

The Marketing Coordinator produces all email campaigns for marketing and sales initiatives, serves as the project management lead for creating graphic design and digital production timelines, and performs administrative tasks in support of advertising and sales goals. This position is also responsible for assisting with content creation for social media, as needed. Reporting to the Advertising and Sales Manager, this position is permanent, full-time, and non-exempt and requires on-site work in Dallas, TX.

Responsibilities

Email Production

Build, proof, edit, and deploy email campaigns including subscription and single ticket sales campaigns, eNews, pre- and post-performance emails, special promotions, announcements, education, and other sales emails.

Work with Graphic Designer and supervisor to ensure email campaigns are consistent with branding and style guides.

Review content compatibility by testing formatting on multiple platforms and devices.

Oversee database and list management, deploy, and track campaign metrics.

In collaboration with Senior Tessitura & Business Analytics Officer, maintain email lists by removing inactive records and adding qualified new records in accordance with the CAN-SPAM and GDPR laws and ensure that TDO does not become blacklisted by ISPs.

Implement marketing automation and A/B testing campaigns, report on metrics and campaign effectiveness.

Project Management

Serve as point-person for Asana project management software and manage production schedule for all graphic and digital design assets, printing, mailing, and emails. Ensure on-time delivery of assets.

Work closely with supervisor to coordinate timelines, proofing schedule, and on-time delivery of ads and collateral.

Facilitate design requests and promo set-ups both within the department and cross-departmentally.

Coordinate distribution of proofs to multiple staff members and compile edits for the designer.

Submit creative assets to media and print vendors as needed.

Digital Content Production

Using Adobe Photoshop and Canva, edit and resize graphics and photos as assigned by members of the marketing team for use on various platforms.

Provide back-up for Social Media Manager; assist in scheduling or posting to multiple platforms, monitoring engagement, and attending weekly Social Team meetings.

Provide back-up to Social Media Manager and Graphic Designer for social media content production as needed. This may include attending on-site and off-site events to capture content.

Marketing Administrative and Team Support

Contribute as an active member of the marketing team, develop marketing strategies to meet institutional objectives; attend and actively participate in weekly supervisor and team meetings.

Assist with promotional partnerships, grassroots marketing, and off-site events as needed.

Coordinate the production and distribution of event flyers and posters.

Coordinate printing and delivery for program book inserts.

Coordinate the scheduling and production of ATTPAC digital signage and DAD Street Pole banners; facilitate timely placement and removal of outdated materials.

Manage the inventory of marketing materials and stock ATTPAC lobby brochure racks.

Move boxes weighing up to 35lbs as needed and assist with recycling outdated materials regularly.

Serve as marketing department representative at performances as required. This includes work on evenings and weekends to support Marketing, Patron Services, and Front of House needs.

Perform additional marketing projects as assigned. As the business evolves, so may this role. These duties may change as The Dallas Opera’s leadership identifies the need at any time.

Candidate Qualities

Traits and Characteristics

Aptitude for multitasking, prioritizing, attention to detail, and managing time in a fast-paced environment which often presents competing priorities

Strong project management and organizational skills; accepts responsibility for quality, accuracy, and timeliness of assignments

Team player with customer service mindset, creative and collaborative spirit, and proven ability to build productive relationships with diverse teams internally and externally

Communicates clearly and concisely and has exemplary proofreading skills

Is interested in learning new skills, is proactive, and asks questions

Maintains a positive, productive attitude working with staff, artists, volunteers, patrons, and others

Passion for the arts. Familiarity with opera and the performing arts, and Dallas arts and culture a plus.

Skills and Knowledge

BA/BS in Arts Administrations, Communications, Marketing, or relevant studies

At least one year of experience in content production or marketing for an agency, arts organization, corporation, or similar relevant experience

Familiarity with web-based project management systems (Asana, Basecamp, Trello, etc.)

Proficiency in Adobe Photoshop and Canva; experience adapting and resizing graphics for use in multiple formats

Proficiency in Microsoft Office products (Word, Excel, PowerPoint) and collaborating in a Microsoft 365 environment; adept at learning new programs and technology

Experience with Tessitura CRM desirable but not a prerequisite

Able to work nights and weekends as required by the Opera’s performance schedule and sales cycles

Desired Start Date : July 15, 2024

BENEFITS

Pay Range : $45,000 - $50,000 Annual

Benefits include health, vision, and dental insurance, paid parental leave, vacation time, no-cost parking, 403(b) with employer match, and professional development opportunities to increase knowledge base and employee retention.

HOW TO APPLY

The Dallas Opera values diversity in the workplace and is committed to creating an equitable and inclusive work environment where employees are treated with dignity and respect. The Dallas Opera is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants for employment. This position will remain open until a diverse and qualified pool of candidates has been identified. Applications from populations underrepresented in the arts are strongly encouraged to apply.

The Dallas Opera does not utilize AI for the purposes of hiring and/or recruitment.

To apply, please send a cover letter no longer than two pages and resume to [email protected] , using the subject line “Marketing Coordinator.” Please send Word or PDF file only. No phone calls please.

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