Contract / Grant Specialist

Baltimore, MD, United States

Job Type

Full-time

Description

Contract / Grant Specialist

As the Contract / Grants Specialisty, you will support the 711 Human Performance Wing (711 HPW), Human Effectiveness Directorate, Air and Space Biosciences Division, Product Development Branch, Enroute Care (RHBAM). The contract/grant specialist for the Air Force Research Laboratory (AFRL) program at the University of Maryland at Baltimore (UMB) plays a pivotal role in managing the contractual and grant-related activities specific to the AFRL program. This position involves providing management support for the entire lifecycle of contracts and grants related to AFRL-funded projects, ensuring compliance with AFRL and UMB policies, as well as federal regulations. The contract/grant specialist will work closely with faculty, researchers, program managers, and AFRL representatives/site leadership to facilitate the successful execution of research projects and the administration of associated contracts and grants. Contractor assistance under this task order shall be for use by RHBAM at the Baltimore, MD Geographically Separated Unit of RHBAM.

The 711th Human Performance Wing (711 HPW), headquartered at Wright-Patterson Air Force Base in Ohio, is the first human-centric warfare wing to consolidate human performance research, education, and consultation under a single organization. Established under the Air Force Research Laboratory, the 711 HPW is comprised of the Human Effectiveness Directorate (RH) and the United States Air Force School of Aerospace Medicine (USAFSAM). The Wing delivers unparalleled capability to the Air Force through a combination of world class infrastructure and expertise of its diverse workforce of military, civilian and contractor personnel encompassing 75 occupational specialties including science and engineering, occupational health and safety, medical professions, technicians, educators, and business operations and support.

Responsibilities

Proposal Development: Contractor employee shall assist in the following tasks.

•Collaborate with faculty and researchers to develop proposals for AFRL-funded projects.

•Ensure proposals adhere to AFRL guidelines and deadlines, and coordinate submission processes in accordance with UMB procedures.

•Prepare grant and contract budget and application attachments; finalizes documents for submission; and validates proposal error and/or warnings.

Contract Development: Contractor employee shall assist in the review of contracts to ensure they are structured to meet the needs of the AFRL program and the Cooperative Agreement with UMB.

Grant Administration: Contractor employee shall assist in the following tasks.

•Manage the administration of grants awarded through the AFRL program, including budget development, compliance monitoring, and reporting.

•Ensure timely submission of grant proposals, progress reports, and financial documentation.

Compliance and Regulatory Management: Contractor employee shall assist in the following tasks.

•Stay informed of AFRL regulations, federal acquisition regulations (FAR), and other relevant policies and procedures.

•Provide guidance to faculty and staff on compliance matters and ensure adherence to regulatory requirements.

Contract and Grant Management: Contractor employee shall assist in the following tasks.

•Manage the entire lifecycle of contracts and grants, from initial award through closeout.

•Ensure controls are in place to monitor contract performance, track expenditures, and ensure compliance with reporting requirements.

•Identify issues and resolve independently.

•Anticipate roadblocks and independently resolve proactively.

Risk Management: Contractor employee shall assist in the following tasks.

•Identify and mitigate risks associated with AFRL-funded projects.

•Develop strategies to address potential issues and ensure project success while minimizing exposure to risk.

AFRL Collaboration: Contractor employee shall assist in the following tasks.

•Foster positive relationships with AFRL program managers and Baltimore staff, UMB faculty, and researchers.

•Facilitate communication and collaboration to support the objectives of the AFRL program.

•Coordinate closely with AFRL representatives and site leadership to ensure alignment with program objectives and requirements.

Time Management: Contractor employee shall assist in the following tasks.

•Develop timeline to meet submission deadlines and checklist of required documents and independently adjusts timeline to adapt to change.

•Adhere to set timelines.

•Independently prioritizes processes to ensure timelines are met.

Documentation and Reporting: Contractor employee shall assist in the following tasks.

•Maintain accurate and comprehensive records of contract and grant activities.

•Prepare and submit regular reports to AFRL and UMB leadership on project status, financial performance, and compliance metrics.

Requirements

Mandatory Qualifications

1.1.1.1 The contractor employee shall possess a bachelor's degree in business administration, finance, accounting, or a related field.

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1.1.1.2 The contractor employee shall possess at least five (5) year's demonstrated experience directly related to contract and grant management including proposal development, contract negotiation, and grant administration.

1.1.1.3 The contractor employee shall possess a thorough understanding of contract law, government regulations, and grant-making processes as well as familiarity with financial principles and budget management.

1.1.1.4 The contractor employee shall possess excellent communication and negotiation skills, with the ability to interact effectively with diverse stakeholders.

1.1.1.5 The contractor employee shall possess strong analytical and problem-solving abilities, with a keen attention to detail.

1.1.1.6 The contractor employee shall possess the ability to manage multiple priorities and meet deadlines in a fast-paced environment.

1.1.1.7 The contractor employee shall possess the ability to collaborate effectively with cross-functional teams and build relationships with external stakeholders.

1.1.1.8 The contractor employee shall possess strong leadership skills including ability to lead and mentor teams that include junior staff members.

1.1.1.9 The contractor employee shall possess demonstrated experience of commitment to integrity, professionalism, and ethical conduct in all aspects of contract and grant management.

1.1.1.10 The contractor employee shall demonstrate proficiency on Microsoft Office programs and contract management software.

1.1.1.11 The contractor employee shall have a signed Non-Disclosure Agreement (NDA) in place with their company based on the potential access to confidential, proprietary, and/or sensitive information. NDA shall be provided to the Government Program Manager by start of performance.

Highly Desired Qualifications

1.1.2.1 Master's degree or certification in contract management or grants administration.

1.1.2.2 Contract/Grant management demonstrated experience in a government setting.

1.1.2.3 Certified Federal Contracts Manager (CFCM) or Certified Professional Contracts Manager (CPCM) from the National Contract Management Association (NCMA), or Certified Grants Management Specialist (CGMS) from the National Grants Management Association (NGMA).

Venesco, LLC, is an equal opportunity and affirmative action employer. Venesco is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, protected veteran status, or status as an individual with a disability. Consistent with this commitment, we are dedicated to the employment and advancement of qualified minorities, women, individuals with disabilities, protected veterans, persons of all ethnic backgrounds and religions according to their abilities.

For more information on Venesco, LLC., visit https://venesco.com.