Specialist Payroll

Baltimore, MD, United States

Job Description Job Description

If you are a meticulous Payroll Specialist with a passion for accuracy and compliance, we invite you to apply for this exciting opportunity. Small independent grocery retail business is seeking a new member for our Human Resources Department! Opportunity for career growth.

Position Summary:

The Payroll Specialist is responsible for life cycle payroll administration. Promotes and maintains B. Green’s mission, values, and culture. Provides exceptional communication and service to employees. Is directly responsible for day-to-day administration and coordination of the human resources function within the designated processes and serves as a Business Partner for the store level leadership team while balancing employee advocacy.

Essential Duties:

· Serves as a business partner with local leadership teams to create a culture of customer service, quality, integrity, and accountability wherein employees are highly engaged and empowered to successfully perform their duties and grow within the organization.

· Makes recommendations for payroll related policies. Responsible for compliance with all wage and hour practices. Create and/or maintain Standard Operating Procedure documentation.

· Provides training as needed (i.e. Managers, staff) to ensure compliance and full utilization of tools (ADP Workforce Now).

· Responsible for timely, accurately, and compliantly processing weekly payrolls for all sites. Audit and process payroll documents.

· Process employee data for new hires, changes, additional earnings, etc.

· Processes employee Time & Attendance data to payroll and reconcile variances. Approve and release timecards.

· Maintains vacation and sick leave records. Supports with FMLA and ADA leave tracking and administration.

· Develops in depth understanding of payroll software and HRIS. Create reports on demand.

· Assists employees in registering for or resetting access to ADP WFN online portal.

· Responsible for maintaining records and electronic personnel files in compliance with all regulatory and licensing bodies. Responsible for the integrity of the employee data.

· Completes all assigned reporting requirements in an accurate and timely manner.

· Collaborates with HR Manager and other colleagues on various initiatives within the company.

· Assists with general benefits billing and reconciliation.

· Assist with the preparation and follow-up on all company unemployment claims.

· Partners with Talent Acquisition designee as it relates to the company staffing process.

· Partners with Learning and Development designee as it relates to employee development processes.

· Partners in auditing employee files to ensure all documentation is in line with all federal laws and regulations.

· Perform all other duties as assigned.

Knowledge, Skills, and Abilities (KSAs):

· Professionalism. Demonstrates a high standard of professionalism reflective of B. Green & Company, Inc. Mission Statement, Vision, and Values. Builds credibility by being a role model to others.

· Job Knowledge. Competent in required job skills and knowledge; Displays understanding of how job relates to others; Exhibits ability to learn and apply new skills; Keeps abreast of current developments; Requires minimal supervision; Uses resources effectively.

· Customer Focus. Actively demonstrates a dedication to meeting the expectations and requirements from internal and external customers; gets first-hand information and uses it for improvements in products and services; always acts with the customer in mind.

· Decision Quality. Must be able to make good decisions based upon a mixture of analysis, wisdom, experience, and judgment.

· Interpersonal Savvy. Must be able to relate well to all kinds of people both inside and outside the organization; high level of professionalism; must be approachable and kind; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.

· Judgment. Ability to exercise good judgment and apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

· Listening. Demonstrates an ability to listen attentively and actively; has the patience to hear people out; can accurately restate the opinions of others, even when the parties disagree.

· Organization. Must be able to orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently.

· Priority Setting. Spends time on what is important; zeroes in on what is critical and can quickly sense what will hinder or help accomplishing a goal; eliminates roadblocks; creates focus.

· Problem Solving. Probes all relevant sources for answers, looks beyond the obvious and doesn’t stop at the first answers; uses logic and all information available to solve difficult problems with effective solutions.

· Ethics. Treats people with dignity and respect; keeps commitments; inspires the trust of others; works with integrity and ethically; is an ambassador of the organizational values.

Education and Experience:

· Minimum of three (3) years of human resources experience with no more than two (2) years in an administrative support role.

· Two (2) years of life cycle Payroll experience, preferred.

· Two (2) – three (3) years of experience with ADP Workforce Now, must be at a minimum proficient with ADP Workforce Now.

· Must be proficient to advanced in Excel.

· Experience in retail or grocery store field preferred.

· Working knowledge of federal and state specific employment and wage and hour law.

· Demonstrated working knowledge of Microsoft Office products including Word, Excel, and PowerPoint.

Physical Demands: The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The incumbent will be required to occasionally travel to other facilities, by automobile therefore a current, valid driver’s license is required. The role will rely heavily upon the incumbents’ ability to communicate clearly and as such, the ability to speak, listen and comprehend information is critical. There will be long, extensive periods of sitting while working on computer but based upon the layout of the corporate office and our retail stores, the ability to walk, stand and climb stairs is required.

Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment is based in a corporate environment. Noise level in the work environment is usually low to moderate.

Work Schedule: Full time role to equate to 45 hours or more per week. Occasionally, there may be business functions that will require your presence on additional nights and/or weekends.

B. Green & Company, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local laws.

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