Executive Assistant

Essential Functions & Responsibilities

Acts as the main point of contact for Executives, employees, and external vendors and stakeholders

Monitors emails and prioritizes messages based on timeline, importance, and key players involved

Maintains a daily list of important items to bring to the Executive's attention

Provides administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the Executive's behalf

Prepares contracts and other documents for signature (wet and electronic)

Maintains professional and personal calendars, organizes in-person and virtual meetings, including scheduling and sending reminders; prepares meeting agendas and sets up AV equipment, as needed

Arranges travel itineraries and necessary accommodations, including airfare, lodging, registration, and related events and activities

Prepares and coordinates hosted events, including contract negotiation and vendor selection

Maintains Company vehicle list and sets appointments for maintenance and cleaning. Reserves Company vehicle for personnel, as needed

Registers team members for educational events, seminars, trainings, and other meetings

Assists with personal tasks and errands, as requested

Manages and works cohesively with the Receptionist position

Assists with front desk duties

Other duties, as assigned

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

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