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Covera Health
New York, NY, United States
About the company At Covera, we're committed to ensuring high-quality healthcare is more than just a promise. That's why we're leading the way in the emerging science of quality, and connecting providers and payers in their shared quest to improve patient outcomes and care quality. By tackling this challenge, we have the ability to impact millions
Job Source: Covera HealthDow Jones
New York, NY, United States
Job Description: About Our Organization: Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the wor
Job Source: Dow JonesAtrium Staffing
New York, NY, United States
About Atrium: What you do matters . As a people-centric organization, we foster an environment of collaboration, high-performance and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client is a start-up company that is eager to bring on an intellig
Job Source: Atrium StaffingDiligent
New York, NY, United States
About Us Diligent is the global leader in modern governance, providing SaaS solutions across governance, risk, compliance, audit and ESG. Empowering more than 1 million users and 700,000 board members and leaders with a holistic view of their organization's GRC practices so they can make better decisions, faster. No matter the challenge. At Dilig
Job Source: DiligentGreen Key Resources
New York, NY, United States
Financial services firm in Midtown Manhattan is seeking a team Executive Assistant. The ideal candidate has 5+ years of experience supporting a team within financial services. Salary: $120K 130K plus bonus Schedule: Four days on-site Hours: 9 am 6 pm Responsibilities: Screen and respond to incoming calls and correspondence, act as a gatekeeper for
Job Source: Green Key ResourcesFlexJobs
New York, NY, United States
Subscribe to FlexJobs today and gain access to 25,000 hand-screened remote, work from home, & flexible schedule job listings. FlexJobs makes it easier, faster, and safer to find a job that better fits your life with professional job opportunities from entry-level to executive, startup to Fortune 500 - no ads, junk, or scams. Plus get exclusive acce
Job Source: FlexJobsFrink-Hamlett Legal Solutions
Astoria, NY, United States
Description A nationally recognized and highly regarded non-profit organization in New York City (Long Island City) seeks an Executive Assistant . The organization is a 40-year-old, legal education and college preparatory non-profit that prepares underserved youth for higher education and professional careers through law-related, academic skill d
Job Source: Frink-Hamlett Legal SolutionsPublic Sector AI
New York, NY, United States
The ideal candidate will provide top-level assistance for senior rainmaker partner. Candidate must be well-organized and comfortable scheduling meetings and reviewing and responding to emails on the partner's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibil
Job Source: Public Sector AINew York, NY, United States
My client, who is a well-know global beauty company , is currently looking for a Temporary - Perm Executive Assistant at this time !
Please send your resume to [email protected] as well as apply to this job posting if interested.
The ideal candidate will provide top-level assistance for high level executives and looking for someone who has C-suite level experience. The office oversees the financial, legal, and employee management for high net worth individuals. Some of the key functions of the office include: investment and portfolio management, accounting, record keeping, financial reporting; coordination of tax planning and trust and estate planning; and coordination of charitable activities. In addition, the office supports and employs workers engaged with household operations.
Position Summary
Responsible for all office administrative responsibilities by providing support directly to the Co-Heads of the Family Office and Family Office team to assist with the efficient running of the office.
Essential Job Functions
Primary coordination of NYO Seating chart and scheduling
Scan and save documents daily to network including but not limited to, bank statements, invoices, receipts and investment related documentation.
Open mail and distribute (if scanning unnecessary) following established protocols and standards
Distribute confidential mail according to established protocols and standards (ie: Human Resources mail)
Assist and support family members as needed
Greeting visitors
General clerical duties including photocopying, fax, scanning, shredding, etc.
Assist in obtaining approvals and signature to open new bank and investment accounts
Assist as needed in preparing legal documents for signature, coordinating distribution and saving to network
Run errands as required (i.e. bank, post office, and properties, etc.)
Go to the bank daily if checks have been received. No checks should be left overnight or over the weekend
Provide back-up of utility set-up at households as needed
Assist with bill payment by phone if needed
Prepare outgoing mail, USPS, UPS, FedEX and messenger, etc.
Print documents and find files for the team
Serve as backup for daily wire process and fax wires as needed
Coordinate Family Office birthday cards for signatures and distribution
NYO supplies ordering (paper, pens, equipment, etc.)
Assist with the coordination/ordering and delivery of lunch, meals for team members and meetings
Review and audit of processes that can be improved upon/updated
Update Exec Fin with Federal holidays, bank holidays, MMC/ELC holidays, etc.
Update ExecFin Contacts as needed
Research and implement new organizational systems/processes
Co-Head Calendaring - Scheduling meetings, travel, zoom information, etc.Send meeting reminder notifications 15-minutes prior to each meeting
Maintain and update Co-head contacts
Co-Head Holiday Gift Card list and ordering
Co-Head ELC/MMC expense reporting and coordination of payments with ELC/MMC Finance groups.
Cross train with other employees for full coverage
Provide back-up and support for all other administrative assistants in the office as needed
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned.
Responsibilities
Calendar management for executives
Aid executive in preparing for meetings
Responding to emails and document requests on behalf of executives
Draft slides, meeting notes and documents for executives
Qualifications
Bachelor's degree or equivalent experience
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
Email Alert for Executive Assistant jobs in New York, NY, United States
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