Office Manager

New York, NY, United States

Tradeweb is seeking a highly organized and proactive Office Manager to oversee the daily operations of our New York City office. The ideal candidate will ensure the smooth and efficient functioning of the office, providing essential support to employees and management, and maintaining a positive and productive work environment.

Job Responsibilities

Oversee the day-to-day operations of the office, including maintaining office supplies, equipment, and facilities.

Manage the Receptionist/Office Coordinator by providing direction to and developing growth of the employee

Manage Facilities Maintenance Coordinator by providing daily direction on tasks

Perform daily site walk-throughs with a pro-active approach towards improving the NYC location. Oversee office maintenance and process building workorders for repairs and general facility-related issues.

Assist with managing seat booking system and day-to-day employee requests.

Participate in construction projects and related moves.

Act as the liaison between Corporate Services and other internal TW departments such as Technology, Compliance and Human Resources.

Maintain a positive business relationship with building management and follow up regarding any unresolved problems.

Ensure adequate reception coverage, providing back-up support as needed.

Participate in the on-boarding process for new hires and internal moves.

Assist with coordination of special events such as Administrative Assistant’s Day, Kid’s Holiday Party, etc.

Participate in special departmental projects

Coordinate and oversee office maintenance, repairs, and renovations.

Ensure the office is clean, organized, and conducive to a productive work environment.

Answer and direct phone calls, emails, and other correspondence.

Assist with onboarding new employees, including reserving week 1 seating and providing orientation.

Organize and coordinate events and activities.

Liaise with vendors and service providers to ensure timely delivery of office supplies and services.

Hold vendors accountable for contracts and manage relationships with office suppliers.

Ensure compliance with company policies and procedures related to office management.

Ensure compliance with health and safety regulations.

Conduct regular safety inspections and maintain emergency plans.

Qualifications

Bachelor’s degree in Business Administration, Management, or a related field.

Minimum of 3-5 years of experience in office management or a similar role.

Strong organizational and multitasking skills.

Excellent communication and interpersonal abilities.

Proficiency in Microsoft Office Suite and office management software.

Ability to handle confidential information with discretion.

Problem-solving skills and a proactive approach to tasks.

Knowledge of health and safety regulations is a plus.

Additional Information

Tradeweb is committed to providing valuable and competitive benefits. In addition to working in our culture of innovation and collaboration, we offer:

Health Insurance : Highly competitive medical, dental, and vision programs

Hybrid Environment : Our employees have the flexibility of working in the office and from home.

Health Care and Dependent Care Flexible Spending Accounts : You may elect to set aside pre-tax earnings to pay for eligible health care and dependent day care expenses for you and your eligible family members.

Maven Family Building Benefit : Maven offers support for fertility and preconception; pregnancy and post-partum; adoption; surrogacy and pediatrics for children up to age 10. Tradeweb provide a $10,000 lifetime reimbursement towards fertility, egg freezing, adoption and surrogacy expenses.

Building Wealth - 401(k) Savings Plan : Employees are immediately eligible for the 401(k) plan. Participants may contribute up to 75% of eligible compensation into a traditional 401(k) and/or Roth 401(k). Tradeweb will match 100% of the first 4% of compensation that you contribute.

The current pay range for this role if performed in the city of New York is currently $75,000 to $150,000 per year, based on a regular, full-time schedule. The amount of pay offered will be determined by a number of factors, including but not limited to qualifications, market data, geographic location, and internal guidelines.

Other Benefit Programs

Pre-Tax Commuter Benefits Program

ARAG Legal Services

Employee Assistance Program

Tuition Reimbursement

Financial Wellness Tools

Travel Assistance Benefits

Pet Insurance

Corporate Gym Subsidies

Wellness Perks

Paid Time Off and Parental Leave

Company Description

Tradeweb Markets is a world leader in the evolution of electronic trading. A fintech company serving approximately 2,500 clients – including the world’s largest banks, asset managers, hedge funds, insurance companies, wealth managers and retail clients -- in more than 65 countries across the globe. Since our first trade in 1998, we have helped transform and electronify the fixed income markets. Tradeweb is a culture built on innovation, creativity and collaboration. Through a combination of very talented and driven people, innovative products and solutions, cutting-edge technology, market data, and a vast network of clients, we continue to work together to improve the way financial markets trade.

Mission: Move first and never stop. Collaborate with clients to create and build solutions that drive efficiency, connectivity, and transparency in electronic trading.

Tradeweb Markets LLC ("Tradeweb") is proud to be an EEO Minorities/Females/Protected Veterans/Disabled/Affirmative Action Employer.

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