Administrative Assistant

Coppell, TX, United States

About The Company

Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation. For more than 35 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data - including unparalleled market research, proven business processes, and proprietary models - to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns. More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to "Building What Matters." JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

About the Job

The Administrative Assistant provides high-level and detailed support to the Land Acquisition and Development teams including frequent complex and confidential work organizing, scheduling, coordinating, researching, compiling, exchanging, and analyzing information to ensure the successful completion of deliverables.

This role has responsibility for supporting the region's leadership team and will collaborate across the organization to ensure consistent communication and coordination between the Land Acquisition and Development teams and other functions.

Essential Functions & Responsibilities

Cultural Representation

Act as a representative and advocate of JPI's Culture and Guiding Principles.

Maintain a close working relationship with members of leadership and have knowledge of company activities on a corporate level.

Communication and Coordination Facilitate effective communication between the team and other internal departments to assist with information exchange, problems, and requests.

Design and create visually compelling presentation decks for internal and external purposes.

Proactively manage the calendar for the SVPs and Regional Development Partners including all travel arrangements and internal and external meetings.

Coordinate and schedule meetings, ensuring timely and well-prepared sessions.

Manage all meeting coordination details including location, catering, AV equipment, meeting materials, etc.

Provide timely and effective communication and scheduling via e-mail, telephone, etc. to internal staff, external partners, and consultants.

Operational and Administrative Excellence Act as the first point of contact for team leaders for operational issues.

Management of data within designated systems (i.e. Workday).

Prepare and maintain documents including reporting, correspondence, spreadsheets, and presentations.

Reads incoming mail and independently handles or attaches appropriate file(s)/information for recipients.

Manage expense reporting and travel accommodations for the development leadership team.

Contribute to the planning, coordinating, and execution of departmental events including team building.

Provide support for special project work.

Non-essential Functions & Responsibilities Maintain the annual budget planning process as needed.

Other duties as assigned.

Bachelor's degree in Business Administration or related field.

3-5 years experience in a business or professional setting (inclusive of non-profit or government roles).

Proven experience in an executive support role or similar position.

Professional knowledge of all service areas and equivalent business acumen is required.

Strong organizational skills and attention to detail.

Highly proficient in using business software and tools, including MS Office and project management applications.

Highly self-motivated with a keen attention to detail.

Adaptable and flexible in a fast-paced environment.

Demonstrates integrity and upholds organizational values.

Ability to handle confidential information with discretion.

Exercise sound judgment and problem-solving skills when making decisions

Highly motivated self-started works effectively with minimal direction.

Exceptional communication skills both verbal and written.

Can-do, proactive, and resourceful attitude.

Why work for us?

We are a People First culture, and seek team members who are hungry, humble, and people smart with an eye to continuous improvement. Our culture begins with people and our goal is to attract, retain, and grow the best talent in the industry. Through ongoing investment in the development of our people, we provide meaningful opportunities for professional success and fulfillment. Led by values and principle-based leadership, our team approaches every project with responsibility, accountability, and integrity.

Industry Recognition

We're not inclined to brag, but we have been recognized on some impressive lists. Here are just a few of our noteworthy recognitions: NMHC - #1 Fastest Growing Developer; #2 Fastest Growing Building; #8 Largest National Developer; # 11 Largest National Builder

Real Page - Most active multifamily developer in DFW for the past 8 years

Dallas Business Journal Best Places to Work - 2023

Dallas Business Journal - Largest DFW Real Estate Developers - #11

JPI offers associates a comprehensive benefits package with competitive salaries and more including: Competitive Bonus Program

4 Weeks PTO for All New Associates (Pro-Rated by Hire Date)

11 Holidays and 8 Early Release Days

Medical, Dental, Vision and Life Insurance

401(k) with Company Match (Up to 5% Match)

Health Savings Account

Flexible Spending Accounts (Dependent & Medical Reimbursement)

Paid Parental Leave

Paid Volunteer Time

Tuition Assistance

Phone Reimbursement

Associate Referral Bonuses